Experience

Polk State College

• United States
• Higher Education
• 400 - 500 Employee

• Administrative Assistant

  • Nov 2021 - Present

  Performs highly responsible, secretarial and clerical support work in a multiple department division of the College. Work is generally diversified requiring judgment to apply broader aspects of established policies, practices and procedures. Individual adapts existing procedures to meet new situations and works independently toward general results, devising new methods as required. Performs highly responsible, secretarial and clerical support work in a multiple department division of the College. Work is generally diversified requiring judgment to apply broader aspects of established policies, practices and procedures. Individual adapts existing procedures to meet new situations and works independently toward general results, devising new methods as required.



Navy Region Mid-Atlantic N9 Fleet and Family Readiness Programs

• Purchasing Agent

  • Jul 2019 - Nov 2021

  Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning sites. Selects the most suitable suppliers in terms of reliability, product quality, and cost-efficiency Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers. Maintains procurement files in accordance with regulations and local operating procedures, including set-up of files for new acquisitions/fiscal years. Maintains and acts upon tickler files, including those contracts with option years. The administrative support includes copying, scanning, emailing, mailing, and follow-up of procurement documents. Assists with generating purchase orders in automated financial system. Maintains authorized receiver letters and logs. Maintains Blank Purchase Agreements (BPAs) and authorized BPA caller letters and logs. Monitors BPA usage and documentation for compliance with procurement regulations. Creates refund, unit allocation, and custodian vendors in automated system. Submits and maintains required documentation for set-up and changes to trade vendors in automated system. Maintains an unauthorized commitments (UAC) log and tracks the individual UACs through the ratification process. Compiles procurement data to use for developing reports, briefs, and tracking tools. Point of contact for Freedom of Information Act requests. Current Government Purchase Card holder. Show less



NAF Accounting Office JBLE Langley-Eustis

• Accounting Technician

  • Jan 2018 - Jul 2019

  Performed a full range of accounting duties using double-entry accrual accounting methods. Classified and verified a wide variety of accounting documents in order to assure their mathematical correctness, completeness of information, and prepared control sheets with appropriate accounting codes. Maintained double-entry bookkeeping journals and subsidiary ledgers, posting entries to establish accounts. Prepared monthly balances, reconciled accounts, and transcribed to general ledger for closeout of all accounts. Traced discrepancies, if necessary, to posting documents, computes operational expenses incurred by individual activities for accounting services provided, and assigned charges appropriately. Reports prepared included profit and loss statements, financial statements, and miscellaneous financial reporting data. Maintained budget files. Operated government vehicle in the performance of duties relating to the NAF Accounting Office. Performed other related duties as assigned. Focal point for over 50 organizations, guides fundraising activities, provides legal processes and procedures for constitution and by-laws; educates newly elected officers on organizational functions, responsibilities, and operations. Managed, tracked and conducted program annual and biennial reviews for 50 organizations; analyzed inconsistencies, facilitated corrective actions, tracked issues to closure. Show less


United States Air Force
• United States
• Defense and Space Manufacturing
• 700 & Above Employee
• Outdoor Recreation Operations Clerk

  • May 2017 - Dec 2017


The Landing Zone Cannon AFB

• Front Office Manager

  • Oct 2015 - Sep 2016

  ADMIN: Provided administrative support by conducting research, preparing reports, correspondences, handling information requests, receiving visitors, arranging conference calls, and scheduling meetings and events. Prepared materials needed by management for interviews, conferences, correspondences, appointments, and meetings; kept management abreast of site issues/concerns. Prepared invoices, memorandums, letters, financial statements and other documents using Microsoft Office Suite. Developed document control procedures-maintained confidential files; reviewed records for accuracy -compliance with Privacy Act. Provided professional front-line customer service. Ordered and maintained office supplies and inventories. Managed facility maintenance and upkeep; oversaw construction and remodel projects ensuring all contractual obligations were met. Answered inquiries-resolved customer concerns at the lowest managerial level. Evaluated customer feedback and analyzed quality assurance critiques; tracked trends and implemented corrective actions to assure customer satisfaction. FINANCE AND RESOURCE MANAGEMENT: Traced discrepancies to posting documents; computed accounting services and operational expenses incurred by individual activities and assigned charges accordingly. Prepared profit/loss and financial statements, inventory control and miscellaneous financial reporting data; generated computerized and manual reports for management. Accounted for funds ensuring payment and closing of accounts. Processed accounts receivables and payables; Correctly coded-batched payments. Balanced daily, weekly and monthly financial statements-reports; determined account delinquencies-prepared statements. Conducted audits; examined records for accuracy and compliance. Mathematical correctness, validity, and clerical accuracy. Computed bills, collected payments-processed cash, credit, and debit transactions; made deposits following appropriate security requirements. Show less