Experience

Manufacture Roger Dubuis

• Switzerland
• Luxury Goods & Jewelry
• 200 - 300 Employee

• Executive Assistant to Intl Marketing, Sales & Manufacture Directors

  • Jan 2018 - Present

  Provide high-level administrative support to the 3 Directors in a division of more than 200 persons: • Schedule and organize appointments, conference calls, visits, meetings and lunches. Keep calendar up to date at all time. • Organize extensive travels (flights, accommodation, onsite meetings, visa) • Prepare expense reports on Concur, Control expense reports for N-1, Follow T&E for the team. Order office supplies. • Manage time and holidays on MySpot for the entire team, on-boarding and off-boarding process • Create and modify suppliers and purchase orders in SAP, follow up on invoicing with suppliers. Internal Communication: • Plan, edit and write content for the staff intranet. Work on the layout of content. • Ensure organizational initiatives, projects and events are successfully communicated to employees • Full use AEM (CMS Platform) and Yammer (Collaboration tool) Edition: • Centralize all stationary (business cards, paper, envelopes, etc.) requests for the 350 employees worldwide • Provide layout through inDesign or edited material depending on the zone. • Coordinate with suppliers delivery and invoicing. Events: • Organization of annual Manufacture Christmas Party, Summer Party, Team building activities • Collaboration with Event team on SIHH and World Meeting organization Show less



Richemont

• Switzerland
• Retail Luxury Goods and Jewelry
• 700 & Above Employee

• Executive Assistant to Group Research & Innovation Director (Temporary replacement)

  • Feb 2021 - Sep 2021



ROLEX

• Switzerland
• Retail Luxury Goods and Jewelry
• 700 & Above Employee

• Executive Assistant to Communication & Image Director

  • Feb 2017 - Dec 2017

  Provide high level administrative support to the Director in a division of 270 persons: • Read and screen Director’s emails. Draft or follow up with other directors in order to provide appropriate answers. • Schedule and organize appointments, conference calls, VIPs visits, meetings and lunches. Keep calendar up to date at all time. • Take and write minutes of the Division Committee meetings. • Organizing extensive travels (flights, accommodation, onsite meetings, visa) • Preparing expense reports, manage time and holidays on SAP • Answer incoming applications, organize interviews in coordination with the HR department and keep track of the requests. Show less



Baume & Mercier

• Switzerland
• Retail Luxury Goods and Jewelry
• 1 - 100 Employee

• Event Project Manager

  • Sep 2012 - Jan 2017

  Organization of all corporate events in Switzerland and abroad, being responsible for all project budgets from proposal right up to delivery.• Setting, communicating and maintaining timelines and priorities on every project• Managing supplier relationships• Managing operational and administrative functions to ensure specific projects are delivered efficiently, on time, within budget and meet expectations.

• Executive Assistant to CEO

  • Jun 2010 - Jan 2017

  Manage complex schedule for the CEO and ensuring a manageable workload, Provide high-level, confidential administrative support.• Handling meeting requests, scheduling appointments, conference calls and travel.• Liaise with board members and book meetings, take meeting minutes, write reports, prepare correspondence and prioritize items that need attention. • Prepare CEO's expense report, reconciling credit card statements or submitting billing information.• Provide general administrative duties such as taking phone inquiries, filing and photocopying documents, arranging conference calls, transcribe notes from the executive, type letters and general correspondence, proof documents, prepare reports and presentations. Show less



RAYMOND WEIL

• Switzerland
• Retail Luxury Goods and Jewelry
• 1 - 100 Employee

• Assistant to CEO & Legal Director

  • Dec 2004 - Jun 2010

  CEO's Office: • Member of the Director’s Committee since 01.01.2008 • Secretary of the Board of Directors and Shareholders Assemblies • Liaise between the management and the various departments of the company to ensure clear communication and respect of the deadlines. • Responsible of the building (ensure the safe, efficient, and effective management of the facilities), company vehicles and all related insurances. Legal Department: • Registration of trademarks, models • Legal actions against counterfeiting and grey market • Debt collection proceedings For both Directors: Handling administrative tasks for both directors (Organize travel, meetings and appointment schedules, sort mail, invoices and emails, draft answers and follow up on personal activities and those of the Company). Manage cash advances and expense reports for all employees. Translations French/English. Responsible “ad-interim” of the Human Resources department during 3 months. Show less



Hôtel InterContinental Genève

• Région de Genève, Suisse

• Assistant Sales & Marketing Director

  • Apr 1999 - Oct 2004

  Assist in leading and supervising a sales team of 9 persons, overseeing the day to day sales activities, implementing action plans and accomplish goals and set targets, including: • Conducting site inspections with prospective customers, as well as soliciting and generating new business either corporate or DMC from Switzerland and abroad. • Help in setting preparing the Marketing Plan, and implement various commercial actions to achieve hotel’s budget. • Selling guestrooms, meeting space and other hotel services to customer groups. • Negotiating contracts, pricing, credit terms, warranties and delivery dates for international conferences, local congresses, political and economic events. • Coordinating group’s stay in hotel and departure. Training completed: « Strategic Selling 1&2», « Craft Training », « Performance Management ». Show less



Hôtel Président Wilson

• Région de Genève, Suisse

• Coordinatrice Banquets & Conférences

  • Apr 1998 - Apr 1999

  Plan and oversee food, beverage and entertainment events held in hotels banquet & meeting rooms, including: • Management of meeting room’s occupancy and follow up of client’s files from the initial request of booking, submission of an offer, contract, onsite coordination and final invoicing. Plan and oversee food, beverage and entertainment events held in hotels banquet & meeting rooms, including: • Management of meeting room’s occupancy and follow up of client’s files from the initial request of booking, submission of an offer, contract, onsite coordination and final invoicing.



Le Meridien Montparnasse

• Région de Paris, France

• Group Coordinator

  • Apr 1996 - Apr 1998