Annamaria Soos
Administrative Assistant, Section Services at Alberta Medical Association (AMA)- Claim this Profile
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Bio
Credentials
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Medicial Office Assistant
Niagara CollegeJan, 1992- Oct, 2024
Experience
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Alberta Medical Association (AMA)
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Canada
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Non-profit Organization Management
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100 - 200 Employee
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Administrative Assistant, Section Services
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Jan 2017 - Present
• Provide administrative support to 42 sections of physicians within the AMA.• Provide administrative support to the President and Executive Committee for the Sections of Family Medicine and Rural Medicine, including managing calendars, drafting correspondence and handling emails for the section presidents.• Developed all Nominating Committee material and manage the full election process for both Sections.• Develop agendas and prioritizing topics for discussion.• Coordinate all meetings, both scheduled and ad hoc, as well as strategic retreats and subcommittees by researching and booking venues, preparation and distribution of meeting packages, meeting minutes and follow up on any action items.• Manage expense reports for all members of the physician Executive Committees.• Distribute documents and information according to bylaws and Terms of Reference.• Developed and maintain database, filing system and governance tracking for all Sections.
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Deloitte
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Business Consulting and Services
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700 & Above Employee
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Executive Assistant
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Jun 2015 - Dec 2016
• Provide administrative support to three partners; Forensics and Corporate Bankruptcy • Initiate conflict checks, prepare client engagement file and manage client lifecycle• Project management and distribution of workload to ensure timely delivery on reports and Court sensitive documents • Prepare invoices and follow up on accounts receivables to ensure client accounts are up to date and appropriate billable time is recorded• Arrange travel and calendar management • Provide administrative support to three partners; Forensics and Corporate Bankruptcy • Initiate conflict checks, prepare client engagement file and manage client lifecycle• Project management and distribution of workload to ensure timely delivery on reports and Court sensitive documents • Prepare invoices and follow up on accounts receivables to ensure client accounts are up to date and appropriate billable time is recorded• Arrange travel and calendar management
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The Association of Professional Engineers and Geoscientists of Alberta (APEGA)
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Canada
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Public Safety
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100 - 200 Employee
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Executive Assistant to the Director, Executive & Government Relations
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Sep 2012 - Dec 2014
• Managed multiple calendars for Council, Executive Committee and business planning that included: all meetings for the Association’s leadership team, committees, budget and report deadlines, election information for all orders of government, events and AGMs for the Association, Engineers Canada, Geoscientists Canada, and all constituent associations.• Assisted with the budget planning for the Executive department and prepared presentations for quarterly budget meetings.• Developed and maintained a database of events and reference material on various committees and Council for access by staff and association members.• Scheduled and coordinated yearly President`s visits to the Association`s nine branches.o Compiled invitation lists and coordinated meetings with local permit holders, university dignitaries and government officials.o Planned itineraries, booked travel and accommodations, developed evening programs and seating arrangements, and handled all expense claims and payment of invoices.• Provided additional support to directors and managers and assisted with delivery of new projects.
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Government of Alberta
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Canada
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Government Administration
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700 & Above Employee
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Executive Assistant
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Jul 2010 - Sep 2012
• Produced sensitive and confidential reports to ensure the Minister was apprised of any situations or issues that required attention.• Liaison to MLA offices, other ministries, Deputy Minister`s office and other ministry departments to ensure information was distributed and confidential situations were handled appropriately.• Developed and maintained a Critical Incident Report system based on three years of data for statistical purposes to provide the Minister with accurate information which was later used to assist the department in developing a more comprehensive system for ministry usage.
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Education
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1983 - 1987
E.L. Crossley Secondary School
Community
