Experience

Creativ-Ceutical

• Luxembourg
• Pharmaceutical Manufacturing
• 1 - 100 Employee

• Compliance and Accounting Coordinator

  • Mar 2021 - Present

  • managing projects database (invoices),• interactions with the finance department (HH),• contacting clients/partners/subcontractors for invoicing issues,• collecting purchase order forms from the clients if not only communicated during contracting process,• preparing invoices for clients, saving POs on the server, filling out administrative documents for clients,• registration of client invoices sent by CC Japan in Asana,• preparing and collecting monthly reports inputs on invoicing status,• completion of the monthly project spreadsheets about project won,• ageing report. Show less

• Compliance & Accounting Assistant

  • Mar 2018 - Feb 2021

  • booking of transportation and accommodation for all C-C employees,• contact with Project Manager about invoices,• preparing and sending invoices to clients,• recording of customer invoices and monitoring of project budgets in the internal software;• the execution of other tasks ordered by the direct supervisor,• making payments and storing invoices on the server,• sending reminders about unpaid invoices -ageing report,• accurate knowledge and use of Creativ-Ceutical procedures, including, participation in creation and keeping of internal documentation in the area of his/her activity,• proposing corrective and preventive actions in order to eliminate the causes of arising or potential non-conformances, Show less

• Administrative Assistant

  • Sep 2017 - Feb 2018

  • supporting the office with daily routines such as order, supplies, travel expenses• reception/postage of the mail• handling labour queries and employees matters• management of employees leave tracking file• management of employees HR documents,• employees contracting (preparing contract, signature follow-up, archiving),• management of invoice tracking file and archiving of invoices,• contacting chartered accountant,• liaising with IT manager for IT issues,• management of IT equipment storage,• providing administrative assistance to Managers, Show less