Anna Nelson, CAP, OM, TA
Director Of Administration at Chino Basin Watermaster- Claim this Profile
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English Native or bilingual proficiency
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Vietnamese Native or bilingual proficiency
Topline Score
Bio
Credentials
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Technology Applications
International Association of Administrative Professionals (IAAP)Mar, 2015- Nov, 2024 -
Certified Administrative Professional-Organizational Management
International Association of Administrative Professionals (IAAP)May, 2014- Nov, 2024 -
Notary Public
State of California
Experience
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Chino Basin Watermaster
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United States
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Government Administration
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1 - 100 Employee
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Director Of Administration
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Dec 2013 - Present
• The Watermaster is an arm of the Court, and as such, duties require heavy interaction with legal and engineering consultants as well as parties to the Judgment to keep staff, stakeholders, and consultants well connected and informed of relevant matters within the Chino Basin.• Oversee day-to-day operations, conduct research, prepare reports, process information requests, prepare correspondences, event planning including all business meetings, conferences, and workshops.• Responsible for tracking and management of commitments/obligations arising from the Judgment, oversight of Court filings, contracts administration, vendors, and facilities management. • Duties include oversight of recurring monthly Committee and Board meetings, including creating or reviewing meeting materials, reports, and website maintenance.• Other duties include supervision of administrative staff, recruitment, training, purchasing, assistance with annual reports and administrative manuals.The Chino Basin is one of the largest groundwater basins in Southern California containing approximately 5,000,000 acre-feet of water and has an unused storage capacity of approximately 1,000,000 acre-feet. The Chino Basin consists of approximately 235 square miles of the upper Santa Ana River watershed and lies within portions of San Bernardino, Riverside, and Los Angeles counties. Approximately 5% of the Chino Basin is located in Los Angeles County, 15% in Riverside County, and 80% in San Bernardino County.
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HMC Architects
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Architecture and Planning
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300 - 400 Employee
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Executive Administration
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Nov 2009 - Jul 2013
•Provided executive level support to the Director of Interior Architecture and diverse team of five principals and 20 designers.•Heavily involved with project administration from schematic design through project close out. •Handled processing of RFIs and submittals including coordinating with internal staff and consultants to ensure efficiency and accuracy of responses. •Involved with assisting team with RFPs by coordinating with project team to ensure best position for client interviews. •Handled Board of Directors business functions including scheduling, travel coordination, planning, and creating/modifying Board documents including Minutes, Agendas, and other business correspondence. •Coordinated HR, Payroll, Benefits, Recruitment, Billing and Accounts Payable. •Ensured proper accounting and billing of clients including review and reclassification of accounts as well as ensure correct input of project related labor and reimbursable project expenses as these figures are used to invoice the client directly at the end of each month. •Required strong interpersonal skills; multi-tasking and resourcefulness, as well as HR, accounting and a solid administrative background.
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TruTeam
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United States
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Construction
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700 & Above Employee
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Administrative Manager
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Mar 2006 - Jun 2008
•Responsible for recruiting, supervising, mentoring and administering all Accounting, Payroll, Benefits and Human Resource related transactions for an administrative staff of 75, Sales Staff of 20 and approximately 250 Field Personnel. Extremely fast-paced, publicly traded organization requiring extreme professionalism, solid decision-making skills, and adeptness in handling all administrative matters.•Handled heavy collections, billing, contracts administration, inventory, purchasing and timely end of month close of our accounting system while supporting a monthly sales volume of approximately $4.5 million. •Held weekly progress meetings with all administrative teams to ensure that monthly goals were met. •Worked closely with the Senior Management Team and Corporate Office on our annual budget and also to ensure compliance with all Standard Operating Procedures. •Responsible for ensuring that annual audits were passed by consistently adhering to Sarbanes-Oxley (SOX) requirements and meeting with auditors to answer any questions and producing documentation when requested.
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St. Nicholas School
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Education Administration Programs
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1 - 100 Employee
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Office Manager
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Dec 2002 - Mar 2006
•Responsible for all human resource and accounting aspects of business office including A/P, A/R, collections, Payroll, Journal Entries to ledger accounts, end of month close of accounting system and handling all matters relating to benefits administration. •Worked closely with Treasurer to develop the Annual Financial Report and annual budget, performed monthly bank reconciliations, negotiating with vendors to ensure best pricing in order to stay within budget.•Attended monthly Board Meeting to present to Board of Directors (through spreadsheet reporting) our current financial standing as well as resolving any issues pertaining to financial variances. •Other duties consist of the hiring, training and supervision of Office Administrators and Maintenance Personnel to ensure all accounting is posted accordingly, Aging Report is kept to a minimum as well as to ensure that all events are well planned and that the physical property well maintained at all times.•Position required heavy interaction with Board of Directors, vendors and the general public.
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Culligan International
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United States
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Consumer Goods
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700 & Above Employee
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Office Manager
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Dec 1996 - Oct 2002
•Managed and developed administrative staff and worked closely with the Branch and Service Manager on branch’s P&L ensuring that competitive pricing was sought on all supply ordering through negotiation with vendors. •Handled end of the month close of customer database which involved a high volume billing of all invoices and preparing financial statements for the corporate office.•Other duties included payroll, human resource & benefits administration, staff recruiting/training, A/P, A/R, Collections and overseeing the performance of all office staff. •High paced position that through ongoing company mergers and integration required me to be a quick thinker with a positive attitude and the ability (through light training) to independently interpret & administer ongoing changes in policies and procedures as the company continued its growth process.
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Community
