Anna Hackman
PM Assistant / Contract Administrator / Accounts Specialist at Allcom Electric, Inc.- Claim this Profile
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Bio
Credentials
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Construction Management: Planning and Scheduling
LinkedInDec, 2020- Nov, 2024 -
Contracting for Consultants
LinkedInOct, 2020- Nov, 2024 -
Learning Bluebeam 2017
LinkedInJun, 2020- Nov, 2024 -
Learning Excel Desktop (Office 365)
LinkedInJun, 2020- Nov, 2024
Experience
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Allcom Electric, Inc.
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United States
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Construction
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1 - 100 Employee
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PM Assistant / Contract Administrator / Accounts Specialist
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Oct 2018 - Present
• Assist PM with correspondence to customer emails and phone calls • Create jobs in Plan Grid: Upload and review drawings, sign in sheets, daily's, RFI request and T&M tags • Review job schedules • Program low volt nurse call systems • Review all job contracts and bids • Create job numbers and maintain job files • Order and maintain OCIP/insurance certs according to contract requirements • Order and maintain business licenses • Create and send out preliminary notices to customers • File and record mechanic lien releases • Request and review job budgets and costs • Help PM's with project close out packages and warranties • Prequal packages • Communicate with over 8 project managers in what jobs need to be billed • Prepare AIA, progress invoices, SOV's, and lien releases to meet customer deadlines on a weekly basis • Request information on change orders to enter costs • Request and maintain supplier releases • Review company credit card statements • Manage and request employee expense reports • Create journal entries and reconcile reports • Record and deposit ACHS and cash receipts • Credit applications • Send out weekly safety/OSHA topics to electricians • Manage safety data and spreadsheets • Efficient in Plan Grid, Foundations, Procore, Textura, Excel, Word, Adobe, Drop Box, and Docusign Show less
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Ray Tech Professional Painting, Inc.
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United States
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Construction
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1 - 100 Employee
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Office Manager
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Jan 2018 - Oct 2018
• Billing – Communicate with foreman to oversee what has been completed on the jobsites, request purchase orders, create invoices and lien releases, turn in billing packets and SOV's before deadline. • Accounts Receivables – Make collection calls, Bank deposits, Aging reports • Accounts Payables – Schedule and pay bills on a timely manner • Data Entry – Record accounts payables, accounts receivables, employee timecards and print out monthly reports • Customer service – Answer phone calls, Work with the super intendent to schedule appointments for customers • HR - Maintain employee files, Create employee reimbursements, Help fill out applications in order to start the hiring process and conduct drug testing • Vehicle Maintenance - Schedule truck service appointments and DMV appointments for company work trucks and maintain truck files • Create, organize and maintain job files and contracts • Check and compare pricing on material bills, and purchase orders • Maintain and purchase office supplies and schedule repairs on equipment when needed Show less
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BRASSOS PLUMBING, INC
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United States
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1 - 100 Employee
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Office Manager / Book Keeper
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Jan 2015 - Jan 2018
• Manage Accounts Payables - Enter invoices, Reconcile vendor statements, Schedule and pay bills • Manage Accounts Receivables - Create and send out billing packets before deadlines, SOV's, Collection calls, Bank deposits • HR - Collect and enter employee timecards, Enter payroll information, Manage 401k/medical/dental/PTO, Pay payroll taxes, Handout paychecks to employees, Maintain employee files and applications • Contracts - Manage job contracts, request insurance certs, business licenses, lien releases • Scheduling - Schedule service appointments for customers and coordinate with service technicians • Accounting - Reconcile all bank accounts and vendor accounts, Update and monitor cashflow on a daily basis, Print out monthly material reports, labor reports, profit and loss reports, and accounts receivable aging reports • Vehicle Maintenance - Schedule company truck service appointments, Maintain truck files • Maintain and purchase office supplies • Efficient with Quickbooks, Excel, Word Show less
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Education
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2012 - 2013
Heald College-Hayward
Business Administration and Management, General
Community
