Experience

L'Arche Calgary

• Canada
• Non-profit Organizations
• 1 - 100 Employee

• Administrative Assistant

  • Apr 2016 - Present

  • Reporting to Community Leader/ Executive Director.• Draft letter, create excel spreadsheet and power point for distribution• Type, file and distribute reports, documents on behalf of Community Leader/ Executive Director and others with the Community• Type, file and distribute Medical Reports, Incident Reports, Individual Service Plans, and other documentation related to homes and programs as needed.• Create, update and distribute forms and documents as requested.• Order Office Supplies as needed• Answer incoming calls and deal with inquiries and re-direct the calls appropriately.• Create forms/ templates and ensure consistent application for all L’Arche documents.• Format, type, file and distribute Policy and Procedure Manuals.• Organized, upgraded and maintained central filing system, both in its physical and electronic filing format.• Coordinating registration and travel arrangements for official L’Arche events.• Record incoming cash, cheques, credit cards and electronic transfers.• Booking, Buying supplies, inspecting premises and communicating needed maintenance for The Cenacle (the guest house)



CGG

• France
• Technology, Information and Internet
• 700 & Above Employee

• Administrative Assistant

  • Jul 2013 - Nov 2015

  • Reporting to and Assisting Vice President, Multi-Client and New Ventures• Demonstrated ability to quickly learn organizational processes, workflows, policies and procedures of various companies.• Prepared cheque request, purchase orders and requisition forms as necessary.• Expedited all travel advances and expenses reports.• Demonstrated good computer handling skills such as preparing excel spreadsheets, word processing and presentations.• Responsible for coordinating and maintaining records of seismic data sales: contract, data order request and data inspection requests, invoices, presentations and reports.• Created sales contracts, contract supplements, Master Geophysical Licenses and invoices.• Updated monthly billing, accounts receivable, payment schedules and delivery spreadsheets.• Performed various administrative tasks such as photocopying, filing, faxing, preparing labels, scanning etc.



The Heart and Stroke Foundation of Alberta, NWT and Nunavut

• Administrator (Practicum)

  • Jan 2013 - Mar 2013

  • Accurately entered, maintained and retrieved data using Navision Database • Successfully completed office tasks such as filing, sorting, printing, postal packaging, writing bank deposit slips and storing receipt books using alphabetic and numeric chronological filing system.• Provided support to Heart and Stroke team and associated program by preparing and distributing correspondence and coordinating large mail-outs; assisted with volunteer training and supervision.• Created and maintained documents, spreadsheets, reports and statistical fundraising data from agency staff and individual donors; updated hard copy and digital files.• Accurately counted donations worth thousands of dollars, send receipts to donors with thank you letters.



Educomp Solutions Limited

• E-Learning Providers
• 100 - 200 Employee

• Smart Class Coordinator

  • May 2009 - Feb 2012

  • Utilized MS Office programs to research and design presentations, documents and reports for orienting and instructing users of company products• Scheduled and planned monthly training events and meetings by arranging locations and developing required documents and presentations• Successfully developed and maintained relationships with representatives of ten customer schools by providing regular updates on projects and resolving concerns promptly, ensuring their satisfaction.• Trained, mentored, supervised and assisted new employees and provided technical support to hundreds of teachers in utilization of Educomp Software improving work productivity by 70%.• Responded to enquiries, complaints and grievances of end users promptly and professionally



Bajaj Allianz Life Insurance Limited

• Administration Intern

  • May 2008 - Jun 2008

  • Introduced to all aspects of Manual Underwriting and learned tasks quickly enough to scrutinize dozens of proposal forms on daily basis• Responded to more than 20 customers to accept payment for policy renewals daily• Provided excellent service to customers requesting changes in policies by answering queries and verifying applications• Accurately analyzed incoming claim forms before directing them to Head Office• Prepared major project presentation describing Branch Process Management for submission to college