Experience

Riverview Health and Rehab Center

• Hospitals and Health Care
• 1 - 100 Employee

• Staffing Coordinator

  • Jan 2017 - Present

  Summary: Maintain staffing patterns in accordance with Federal and State requirements and the organization’s procedural guidelines and other duties as directed by the Director of Nursing. Riverview is a 200 bed facility. Duties: • Prepare nursing master schedule on a monthly basis. • Create daily nursing schedules. • Ensure daily nursing schedule is in compliance with state and federal requirements. • Receive and track employee call-outs. Work to replace call-outs. • Track employee attendance (absences and tardiness). • Write up and counsel employees regarding attendance issues. • Receive and approve leave requests for nursing department. • Prepare resident care daily report • Prepare monthly staffing hours report for My Innerview reporting. • Input daily time clock corrections for all nursing employees into Straumburg software. • Input all agency hours into Straumburg for payroll based journal purposes. • Enter all leave requests into Workday software per payroll period. • Review all nursing department time clock hours for payroll submission. • Keep HR and DON up to date on current staffing needs. • Work and maintain a good working relationship with agency staff. • Collect and organize daily staff unit assignment sheets for all shifts. • Attend all mandatory facility meetings and inservices. Show less



Healthcare Association of Hawaii

• Honolulu, HI

• Administrative Assistant to Finance VP, Quality Director, Legislative Sr. Manager

  • Jan 2016 - Present

  Associate Vice President of Finance and Public Policy: - Chief Finance Officers (CFOs) Committee meeting: Schedule meetings, create agendas, meeting minutes, email materials - Input Medicare/Medicaid cost report data submitted by member facilities or agencies - Assist with any other data entry requests - Request uncompensated care charges from member hospitals - Assist in Hospital and Nursing Facility Sustainability input requests - LTC and Hospital Provider fee form email Quality and Regulatory Affairs Director: - Quality Committee, Post-Acute Quality Committee, Sepsis Best Practice Workgroup, and Partnership for Patients meetings: Schedule meetings, create agendas, meeting minutes, email materials, conference call options, and track all required items. - Assist with coordinating quality educational trainings (for example: Sepsis Awareness Day, Influenza Vaccination training). - Help coordinate and assist in CMS Partnership for Patients work. Legislation Affairs Senior Manager: - Prepare folders for all bills being followed - Post hearings to appropriate staff calendars - Proofread testimony and submit testimony to legislative committees electronically - Prepare testimony folders for lobbying staff - Government Relations Committee (GRC) and Weekly Legislative meetings: Schedule meetings, create agendas, meeting minutes, email materials, track all required items. - HAH Political Action Committee (PAC): Prepare and mail thank-you letters - Maintain lobby and other logs; submit to Finance in a timely manner - Help coordinate yearly HAH Advocacy Day Meeting General Duties and Meetings: - Staff meetings: send out meeting announcement, collect RSVPs, prepare food and drinks, prepare agenda, materials, minutes and send out. Take meeting attendance and draft minutes - Make copies, scan documents, send faxes, schedule appointments, coordinate travel arrangements, and gather data for the three directors. - Assist with HAH Annual Member meeting Show less



Aloha Nursing & Rehab Centre

• Administrative Assistant/Staffing Coordinator

  • 2006 - 2010

  • Worked directly for the Director of Nursing • Provides support and communication between Nursing Services and other departments. • Performs all secretarial and administrative duties for the nursing department • Solely oversees administrative and clerical duties for the nursing administration office. • Oversees inventory and ordering of office supplies • Prepares agendas, takes and transcribes meeting minutes for the weekly Nurse Managers Mtg., Quarterly Medical Staff Mtg., Licensed Staff and CNA mtgs., and any other necessary meetings. • Pulls monthly Quality Improvement/Quality Measures reports and distributes to all necessary managers and directors. • Prepares and submits reports, projects, letters, signs, etc. • Coordinates and makes arrangements for all Nursing meetings, in-services, and off-site conferences. • Inputted and confirmed completion of all incident reports. • Compiles nursing orientation binders. Sets up orientation schedule, oversees the orientation schedule. • Schedules and oversees resident bimonthly dental visits and quarterly podiatry visits. Sends out all follow-up letters and recommendations to appropriate case managers and resident families. • Tracks employee tardiness and generates necessary counseling reports with strict confidentiality. Staffing: • Utilized Kronos staffing program • Inputs any changes regarding employee status, attendance, vacation requests or counseling reports into the database. • Maintains and tracks attendance • Inputs changes in scheduling needs • Maintains all staffing changes and needs to include calling staff and contracted nursing agencies to supply staffing coverage. • Completes bi-weekly payroll for submission to HR department. Show less



Kaneohe Family Dental Care

• Treatment Coordinator

  • Feb 2003 - Apr 2006

  • Handled all incoming phone calls in a professional and courteous manner. • Create and maintain patient records and files *Scheduling and rescheduling of all appointments • Maintaining recare and patient retention • Accounts Payable/Accounts Receivable • Ordering of front office supplies • Ensuring patient satisfaction • Maintain a productive daily schedule • Handled all incoming phone calls in a professional and courteous manner. • Create and maintain patient records and files *Scheduling and rescheduling of all appointments • Maintaining recare and patient retention • Accounts Payable/Accounts Receivable • Ordering of front office supplies • Ensuring patient satisfaction • Maintain a productive daily schedule