Experience

Gouverneur Hospital

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Administrative Assistant to CEO

  • Sep 2021 - Present

  Manage Board of Directors’ activities, including schedule meetings, prepare presentations, process minutes, correspond with Board members, organize and file Board documents; Effectively handled and supported day-to-day practices of multiple executives ; manage satellite office. Administered the preparation of all legal paperwork, arrangement and modification of schedules as needed, organization of multiple calendars attorneys, scheduling of closings; creation and editing of closing statements for residential and commercial loan closings. Carried out financial duties and various accounting procedures, including payment collection and documentation, as well as tax pro-ration calculation and bank deposits completion. Assumed full accountability in organizing legal offices, ordering supplies, and responding to phone calls. Provided exceptional assistance and advice to clients regarding necessary details of cases or transactions. Regularly communicated with the court, including writing legal correspondence, sending faxes, filing legal documentation and completing various research projects. Created documents, letters, and mailings using Microsoft Word, Microsoft Excel, and Adobe PDF, PDF Pro, PowerPoint and various other accounting and timekeeping management programs. Took charge of calculating various numbers due at closing, as well as oversee closing procedures, from start to finish and file documentation with appropriate office. Performed various accounting procedures, including payment collection, bank deposits completion, bookkeeping, timesheet accrual and approval, and error or missing receipt identification. Assisted multiple partners and associates with daily administrative and organizational activities: Completed expense reimbursement and monitored budget expenses, including budget creation, tracking and correction of errors or missing funds. Held responsibility in filing, photocopying and electronic files, Show less



United Helpers

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Staff Development Specialist

  • Feb 2020 - Sep 2021

  ● Create and develop new trainings for incoming and existing United Helpers employees, including creating PowerPoint presentations and interactive tools used for teaching. ● Provide the initial five-day training to incoming employees, including topics such as CPR/First Aid, Empathy vs. Sympathy, Strategies for Crisis Intervention and Prevention, COVID-19 Infection Control and Prevention, and various other topics that are required to maintain compliance with state agencies. ● Track all employees’ training, including initial and yearly mandates to maintain compliance. ● Visit the IRA houses in a supervisory role to complete various audits, including fire drills, infection control, observations between residents and DSPs, safety audits, etc. ● Provide additional supervision and training and support to employees who have questions or have a new resident presenting challenging behaviors. ● Order supplies, maintain and sanitize all training equipment and schedule trainings for the year. ● Receive complaints from employees and assist them or forward them to quality assurance, if warranted. Show less



Clarkson University

• United States
• Higher Education
• 700 & Above Employee

• Administrative Coordinator to Director

  • Aug 2018 - Feb 2020

  Administrative Coordinator - Institute for a Sustainable Environment Administrative Coordinator - Institute for a Sustainable Environment



Cerebral Palsy of the North Country

• Canton, NY

• Account Clerk

  • Aug 2017 - Aug 2018

  Accounts payable clerk. Process all incoming invoices from every department; confirm proper authorization has been received; code each payment; input into Fund EZ; process weekly payments. Scan and attach invoices into Fund EZ; maintain files of all payments; process residential services monthly payments and expenses. Work independently to ensure timely processing and payment of invoices on a recurring weekly basis. Accounts payable clerk. Process all incoming invoices from every department; confirm proper authorization has been received; code each payment; input into Fund EZ; process weekly payments. Scan and attach invoices into Fund EZ; maintain files of all payments; process residential services monthly payments and expenses. Work independently to ensure timely processing and payment of invoices on a recurring weekly basis.



City of Ogdensburg

• Ogdensburg, NY

• Account Clerk

  • Jun 2014 - May 2017

  Account Clerk in the Comptroller’s Office. Manage a 12-month cycle of projects. Prepare City/County taxes for City; prepare all utility billing; track and complete any property changes; draft and send letters; assist the public with payments, questions and/or any issues they are having; conduct lien searches; prepare for yearly tax sales; conduct lien searches; prepare reports; track tax payments due to Ogdensburg School and amount owed; take payments in person and by wire; daily cash out reports; find any mistakes or missing payments; answer phones, and scan and/or fax parcel status reports; calculate metered billings; and any other tasks the Comptroller requires on a daily basis. Show less



City of Ogdensburg

• Ogdensburg

• Executive Administrative Assistant to Mayor

  • Jun 2008 - Aug 2009

  Executive Secretary to the Mayor, City Manager and City Attorney. Duties include: Organization of office; develop hiring exam in conjunction with the City Clerk; interview and participate in selection of new hires with City Manager and City Clerk; work with Unions and City Attorney to complete contracts; complete spreadsheets for budgets and compile yearly budget; code and submit invoices for payment; track Council, Mayor and City Manager expenses in connection with the budget; develop, conduct and compile surveys to obtain information from other New York State cities relevant in size to Ogdensburg; monitor each City Department’s tasks and projects through monthly reports and update to the City Manager, handle phone calls involving complaints and problem solve; interact with public on a daily basis; submit check requests; make travel arrangements; pay for travel expenses; maintain constant contact with City Attorney and City Courts to ensure cases advancing; write letters to Senators, Mayors or other Government Officials regarding City issues that need attention and support; maintain Mayor’s and Manager’s calendar; contact other agencies to schedule appointments; prepare City Council updates and distribute weekly; prepare City Council Meeting Agendas and distribute; develop and prepare City Newsletter; handling travel arrangements; attend staff meetings, take minutes and transcribe; keep track of various projects and their status with each department head; order office supplies; and any other duties asked of me. Show less



Windels Marx Lane & Mittendorf, LLP

• United States
• Law Practice
• 200 - 300 Employee

• Legal Administrative Assistant

  • Jan 2004 - Nov 2007

  Legal administrative assistant to two partners. Prepare all real estate closing documents for high-end clients; manage partner calendars; assist in the comparison and implementation of new software; train fellow employees on new software and devices; manage travel arrangements; track and input partners' time allocations and billings; communicate with banks and clients to complete closing requirements and schedule closing; extensive independent work to keep momentum of files and to ensure timely closings; other various duties including scanning, emailing, greeting clients, setting up conferences and any other duties to assist partners. Show less