Assistentin Bereichsleitung Facility Management

• May 2019 - Present

Executive Management Assistant

• Aug 2011 - Apr 2019

- Reviewing assorted contracts (in German and English) with business partners based on legal aspects; interfacing with lawyers, notaries public and consultants when preparing legal briefs; - Preparing and wrapping up of shareholder meetings (4 per year), executive board meetings (every other week) and management meetings (weekly) including minutes and following up on the deadlines; - Drafting and processing of shareholder resolutions and board resolutions; - Corresponding with banks, the shareholder, affiliated companies and business partners in German and English; - Translating from German into English and vice versa (Contracts, press releases, correspondence etc.); - Organizing business trips around the world and conference calls; - Reorganizing the travel management (centralization, selection of uniform service providers, re-drafting the travel guidelines, standardization of the travel papers); - Reorganizing the executive board office including the preparation of a manual. Show less

National PRO

• 2014 - 2016

Assistant to the Managing Director

• Apr 2010 - Jul 2011

- Preparing the shareholders’ contracts and cooperation agreements as well as share transfers as part of the expansion from 3 to 13 shareholders; - Corresponding with shareholders, advisory board and business partners in German and English; - Processing invoices and monitoring the liquidity; - Preparing various minutes and monitoring the resulting tasks; - Preparing the monthly reports for the shareholders; - Preparing translations from German into English and vice versa (Manuals, correspondence, contracts etc.); - Organizing of business trips within Europe, organizing shareholder meetings, advisory board meetings and conference calls; - Preparing presentations; - Working on various projects such as the acquisition of domains, assistance with the creation of the website, selecting and coordinating the order of giveaways; - Preparing a secretary’s manual with detailed descriptions of all processes (approx. 120 pages); - Maintaining the petty cash box, managing the office supplies Show less

Management Assistant

• May 1997 - Mar 2010

- Corresponding with customers and dealers in German and English; - Processing and following up of customer inquiries; - Preparing quotations (independently and based on specifications); - Preparing and analyzing of assorted statistics; - Preparing translations from German into English and vice versa (Leaflets, websites, operator’s manuals, correspondence, contracts); -Preparing mailings, organizing business trips around the world as well as events for customers and dealers, supporting the planning of trade shows. Show less

Management Assistant

• Jan 1996 - Apr 1997

- Corresponding with customers and suppliers in German and English; - Preparing quotations and customer mailings; - Consecutive interpreting during seminars; - Supporting the accounting, shipping and the organization of trade shows. - Corresponding with customers and suppliers in German and English; - Preparing quotations and customer mailings; - Consecutive interpreting during seminars; - Supporting the accounting, shipping and the organization of trade shows.

Management Assistant

• Jun 1995 - Jan 1996

- Setting up the regional headquarters; - Corresponding with the corporate headquarters in Hamburg and the offices throughout southern Germany; - Organizing business trips and regular meetings at the regional headquarters. - Setting up the regional headquarters; - Corresponding with the corporate headquarters in Hamburg and the offices throughout southern Germany; - Organizing business trips and regular meetings at the regional headquarters.

Assistant Sales Inserter

• Apr 1993 - Mar 1995

- Processing inquiries; - Preparing quotations; - Translating correspondence, leaflets, offers and video scripts; - Organizing business trips and events for sales representatives. - Processing inquiries; - Preparing quotations; - Translating correspondence, leaflets, offers and video scripts; - Organizing business trips and events for sales representatives.