Experience

Actis

• Chile
• IT Services and IT Consulting
• 1 - 100 Employee

• Executive Assistant

  • Feb 2022 - Present

  Providing EA support to Managing Director, HR and the wider HR team. Additionally, support the team with administrative duties such as new hire processing, coordination of training programmes, travel arrangements, expenses and meetings Duties: • Arranging extensive and complex travel across many different time zones including flights, transfers and hotels / Applying for and monitoring multiple travel visas as required • Working with a network of EAs from all Actis entities to co-ordinate meetings and local travel arrangements / Liaising across departments internally as required • Heavy diary management including travel bookings; coordinating and setting up meetings and telephone/video conferences, pro-actively checking and managing any conflicts in advance • Invoice processing and reconciling expense claims in a timely fashion and adhering to policy • Creation and maintenance of specific documents and project work involving professional development logistics, promotions process, NDAs for consultants • Processing new joiners and on boarding requirements / initiating background screen checks • Maintaining annual leave records for team members and cover EA buddy when required Skills: • Becoming a team player and can work with Executives and employees at all levels. • Meeting targets and agreed plans. Prioritising workload and take ownership of any given projects • Providing feedback and ideas. Being able to analyse role and be proactive Show less



Exchange Data International

• United Kingdom
• Financial Services
• 100 - 200 Employee

• PA to CEO & HR Interim

  • Mar 2018 - Feb 2022

  PA to CEO: • Maintain the Organisational charts, and Group structure. Manage the CEO’s schedule and calendar across multiple time zones • Reduced tax cost by sourcing new office in USA • Negotiate costs with third party companies on benefits and building extension while ensuring the continuation of service • Network Management - Build and maintain professional relationships with internal and external stakeholders & clients • Amend & review third party contract templates, prepare paperwork for Visa applications, Notary and Apostille • Analysing data from market research • Collate End of year accounts, expenses submission and update changes on Companies House • Maintaining an accurate up to date personal files & data systems such as CRM • Update Shareholders details, organise AGM and board meetings HR & Office Manager duties are: • Prepare documents for annual Audit assessments and ISO 27001, 9001 for multiple UK offices • Resolved overtime and toil problem by analysing work patterns and suggesting shifts and training performances • Review and update Company Policies and Handbook in line with Employment Law • Control expenditure of office use, office insurance renewals as well as Third Party vendors management • Provide HR administrative support to international offices in the Middle East and Asia - process contracts of employment, conduct pre-employment checks for senior roles and ensuring all relevant documents, including an up to date JD, and other starter forms are completed and uploaded to the HR system • Produce regular reports on HR issues. Ensure accuracy of overtime sheets, pension contributions and employee data for monthly payroll • Maintain and develop HR communications, drive employee engagement including projects such as Mental health and wellbeing, employee feedbacks and surveys as well as organise corporate events Show less



W.W suppliers

• United States
• Wholesale Import and Export

• Personal Assistant to Director

  • 2004 - Jun 2018

  Personal Assistant to Company Director • Assist director with account credit control, accounts receivables and payables • Liaise with accountant for quarterly assessments • Correspond with clients or suppliers regarding deliveries • Collate information and research online for the annual renewals • Arrange meetings with brokers and make decisions on new policies • Translate orders between Cantonese and English • Frequent diary management and bookings relating to company vehicles for service and inspections • International travel booking for director Show less



National Crime Agency (NCA)

• United Kingdom
• Law Enforcement
• 700 & Above Employee

• Branch Office Administrator

  • Apr 2001 - Apr 2004

  • Main point of contact for the Complaints Department • Assisting the team for all admin and office duties • First point of contact for incoming calls • Sort incoming posts and distribution. • Creating files, update system and general filing • Minute taking and prepare next agenda • Arrange national travel and accommodation • Collate and process officers’ overtime and annual leave for end of month. • Meet and greet all visitors • Order food and stationery supplies • Organise team lunches, annual parties or leavers • PA duties to officials as and when needed Show less