Experience

FEBE Ventures
• Singapore
• Venture Capital and Private Equity Principals
• 1 - 100 Employee
• Operations Associate

  • May 2020 - Present

The AppleTree Group
• Singapore
• Investment Management
• 1 - 100 Employee
• Office Manager

  • Feb 2017 - Present

EXO Travel
• Thailand
• Travel Arrangements
• 400 - 500 Employee
• Office Manager

  • Feb 2017 - Present

Archetype Group
• Vietnam
• Construction
• 400 - 500 Employee
• Office Manager

  • Feb 2017 - Present


DCG.net

• Office Manager (Part-Time)

  • Sep 2015 - Feb 2017

  SECRETARIAL & OFFICE ADMINISTRATION o Manage and handle senior executives and staff flight, hotel, car transfer and dining bookings. o Manage office shared calendar and schedule meetings. o Prepare and submit claims for senior executives. o In charge of two office move in 2015 and 2016. o Maintenance and upkeep of office tidiness, furniture and fixtures and equipment such as door access system, telephone system and copier machine. o Set up and manage paper and electronic filing system for office records. o Create and maintain office clients, suppliers and staff contact directory. o Create and maintain door access cards and office keys issuance and returns records. o Create and maintain forms and templates for staff usuage. o Liaising with Landlord on leasing, car parking, office air-conditioning maintenance etc. o Liaising with IT in setting up and maintenance of office local server and staff laptops. o Liaising with Corporate Secretary on corporate matters. o Handling office despatch and courier matters. HUMAN RESOURCE o Assist in recruitment of staff/freelancers/interns, including putting up recruitment ads, candidate selection, setting up interviews and carrying out orientation. o Set up performance appraisal process including creating relating forms and processes. o Maintain staff/freelancers/interns profiles and engagement contracts. o Create and maintain staff data register, staff leaves and reimbursement claims records. o Manage staff insurance coverage and claims matters. o Liaising with Accountant on payroll matters. FINANCE o Maintain Petty Cash float and keeping record of float movement. o Weekly banking transactions and monthly cashflow reporting to CFO. o Handle sales invoicing and manage accounts receivables. o Handle purchases invoices and manage accounts payable. o Liaising with Auditors and Accountants on finance matters. Show less



Rockworth Capital

• Singapore
• Investment Management
• 1 - 100 Employee

• Office Manager (Part-Time)

  • Jul 2014 - Sep 2015

  SECRETARIAL & ADMINISTRATION o Manage Directors’ calendar including setting up appointments and meetings. o Manage Directors and staff travel arrangement including flight, hotel, car transfer bookings. o Prepare monthly reimbursement claims for submission. o Assist in the preparation of presentation slides and materials. o Follow through on the maintenance of agreements and contracts. o Answer, screen and direct incoming calls. o Meet, greet and serve drinks to incoming guests. o Maintain a safe and secure working environment o Maintain and upkeep office tidiness, furniture and fixtures, equipment and office supplies. o Create and maintain databases. o Design, implement and establish paper and electronic filing system. o Ensure office security, integrity and confidentiality of data. o Organize retention, protection, retrieval, transfer and removal of records. o Liaise with IT specialists in troubleshooting computer and systems problems. STAFF MANAGEMENT o Recruit and select suitable candidates for interviews. o Prepare paperwork for hires and terminations. o Conduct orientation of new staff members. o Identify and organize training programs for staff. o Manage internal staff relations and resolve disputes and grievances. o Upkeep staff leave reports. o Maintain employee personal profiles. o ACCOUNTING o Monitor and record Directors and staff reimbursement claims. o Process monthly accounts payable. o Liaise with Accountant on payroll and finance matters. Show less



Asia Genesis Asset Management

• Singapore
• Investment Management
• 1 - 100 Employee

• Manager, Secretarial & Administration

  • Apr 2013 - Jun 2014

  SECRETARIAL o To provide secretarial support to the Managing Director, including but not limited to upkeep of daily appointment schedule, upkeep of emails, drafting of letters, over-seeing documents flow for signatures, travel arrangement. ADMINISTRATION & HUMAN RESOURCE o Handle the full spectrum of office administration, including but not limited to being the receptionist and answering phone calls in a professional manner, stocking up office printing and stationery supplies and pantry supplies, maintenance of office equipments, retrieving and sending mails, ensuring proper filing of documents and retention of records, liaising with various external service providers, upkeep of office premises and all other matters relating to the smooth running of the office operations. o Assist human resource functions, including but not limited to leave administration, preparing yearly IR8A, updating Employee Handbook when required by the Management, providing administrative support on recruitment process, and preparing exit checklist for leaving employees. o Assist company accounting functions, including but not limited to administering petty cash claims and processing invoices for payment, issuing cheques, processing monthly payroll and CPF submission, submitting claim for NS make-up pay and attending to banking matters. o Provide overall administration support to the Operations and Trading teams. Show less



HBO

• New Caledonia
• Retail
• 1 - 100 Employee

• Executive Secretary, Sales & Affiliate Marketing

  • Jan 2012 - Mar 2013

  SECRETARIAL & ADMINSTRATION o To provide secretarial assistance and personal administrative support to Senior Vice President (SVP) of Sales and Affiliate Marketing (SAM) department in order to ensure that the department operates in an effective and efficient manner. o To provide administrative support to SVP's direct reports. o To be responsible for the administration of SAM department. o Maintain SVP's calendar. o Set up SVP's travel arrangements. o Prepare and maintain SVP's expense report. o Setup and coordinate meetings, conferences and telephone conferences. o Create and distribute meeting agendas and minutes. o Answer telephone calls and handle in appropriate manner. o Meet and greet clients and visitors. o Prepare correspondence, reports and materials for presentations. o Manage the administration of the department including travel forecasting, travel arrangements, travel tracking, leave forecasting, office stationery control, keys maintainance, staff profile updates. o Maintain an organised filing system that would enable authorised personnels to retrieve information effectively and efficiently. o Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing. o Organise or/and support for team-building and recreational events. AD-HOC ASSIGNMENT o Create and administer the migration of master data records of affiliate/supplier/staff contacts and related information using Microsoft Excel format and followed by Microsoft Access format that allows quick updating and easy retreival of information to replace existing database in Words format. Show less



JK Corporate Services Pte. Ltd.

• Manager, Corporate Secretarial/Admin & HR

  • Oct 2003 - Nov 2012

  CORPORATE SECRETARIAL o Supervision of 1 Corporate Secretarial Executive and handling 300 clients’ portfolios. o Incorporation/ Registration/ Striking-Off/ De-registration of Companies and Businesses. o Drafting of board resolutions and Annual General/ Extraordinary General meeting minutes. o Updating and maintaining of statutory registers and records in compliance with the statutory and regulatory requirements. o Preparation of statutory forms and e-Stamping/ e-filing of e-forms with ACRA/IRAS. o Application for PR/EP/DP/WP. HR & ADMINISTRATIVE o Supervision of 1 Admin Assistant. o In charge of Work-Life Harmony Project including planning and implementing of WoW! programmes & policies and obtaining grants. o Organising and coordinating corporate events and recreation activities. o Drafting and updating of Employees’ Handbook. o Recruiting and selecting candidates. o Preparation of payroll for employees. o Maintenance of leave records. o Preparation of materials and write-ups for corporate website. o Updating and maintaining of clients’ and office database. o Preparation of company correspondence letters & agreements. o Screening of calls and coordinates meetings and travel arrangements. o In charge of office renovation, shifting, setting up and maintenance matters. o Setting up and maintenance of office filing system. o Preparation of payroll using TIMES software. CONSULTING o Successfully assist client in attaining CASETRUST status, grants from WoW! Fund and grants from GST Assistance Scheme. o Liaising with clients on project including drafting of project proposals, training materials, reports, designing survey forms, data collection and conduct training. o Drafting of employment/ waiver/ appeal letters for clients. ACCOUNTING o Issuing sales invoices. o Recording of receipts. o Preparation of payments. Show less



SciGen Ltd., Singapore

• Biotechnology Research
• 1 - 100 Employee

• Administrator

  • Jun 2008 - Sep 2008

  ADMINISTRATIVE o Provide secretarial support to President, Senior Vice-President, Vice-Presidents, Departmental Heads, such as travel bookings and hotel arrangements, schedule meetings and conference calls. o Provide secretarial and administrative support to Corporate Secretary on corporate secretarial matters such as board resolutions, board meetings and shareholders. o Manage day-to-day office administration such as sourcing and purchasing office supplies & equipment, negotitate with vendors, in-charge of office’s access & security. o Perform reception duties to attend to call screening and correspondence. o Organise corporate events and functions including booking of function/meeting rooms and organizing function/meeting materials. o Provide administrative support to Sales and Development Department. HUMAN RESOURCE o Co-ordinate and provide support for staffing including job posting, screening through candidates by phone calls or meetings, selecting candidates for 2nd interview by management, drafting of employment letters, application for working and dependent passes, accomodation arrangement and walking through orientation. o Responsible for payroll related affairs including updating of employees data and leave records using TIMES software. o Administration of company welfare activities, benefit and medical insurance programs as well as liaison with insurance brokers relating to medical and insurance claims. Show less



Addvalue Innovation Pte Ltd.

• Confidential Secretary to CEO & Financial Controller

  • Apr 2002 - Jun 2003

  SECRETARIAL & ADMINISTRATIVE o Personal assistant to CEO. o Arrangement and Liaison with all Directors and relevant parties for meetings. o Liaison with corporate secretary on corporate filings and board resolutions and minutes. o Maintaining of monthly shareholders listing. o Preparation and releasing of announcements to public via MASNET. o Coordinating in the production of Annual Report. o Assist in Intellectual Property application. o Transcription of marketing materials from English to Mandarin. o Assist in reviewing ISO procedures on Ad-Hoc basis. ACCOUNTING o In charge of full spectrum of accounting functions of subsidiary company’ accounts. o Liaison with subsidiary company auditors on annual audit. o Liaison with subsidiary company tax agent on tax issues. Show less



BoardRoom Limited

• Singapore
• Financial Services
• 1 - 100 Employee

• Corporate Secretarial Assistant

  • Apr 1998 - Apr 2002

  CORPORATE SECRETARIAL o Updating and maintaining of statutory registers and records. o Preparation of board resolutions, statutory forms and meeting minutes. o Preparation and release of announcements via MASNET. o Preparation of documents for EP/DP/Work permits application o Attend to clients’ enquiries. o Advising clients on documentation matters in compliance to the Company Act Cap. 50. o Keeping control of outstanding matters due from clients. o Provide administrative support to two associations (Media Circulation Services and Singapore Advertising Association) including giving advice to their members and the general public about their activities and services. Maintaining of memberships records and preparation of reports, proceedings and minutes for board meetings. o Handle general administrative duties that include photocopying, typing, faxing, dispatch and handle phone calls. o In charge of advertising activities and coordinating a in the Ernst & Young 1998 Annual Company Dinner. Show less



Megatek Enterprises (S) Pte Ltd

• (1) Accounts Executive (2) Sales Executive (Outdoor)

  • Jan 1996 - Mar 1998

  1ST POSITION: Jan 1996 to Jun 1997 - Accounts Assistant 2ND POSITION: Jul 1997 to Mar 1998 - Sales Assistant (Outdoor) ACCOUNTING o Processing sales invoices. o Maintenance of daily receipts and payments. o Preparation of cheque, bankdraft and L/C negotiation. o Monthly AR processing using ACCPAC. o Following up on credit sales payments. o General administrative duties. o Providing secretarial support to General Manager. SALES & MARKETING o Create new clientele as well as following-up on existing clients. o Promote full range of company’s products such as ergonomically designed office chairs and keyboard/CPU holders to designer house, offices, banks and individual consumers and production/ESD chairs/stools to electronics manufacturers. o Draw up quotation. o Involve in research and development of company’s products. o Involve in the preparation of exhibition of office/ production/ ESD chairs at the International Furniture Fair on posters design, exhibits layout, attend to enquiries from visitors and carry out demonstration on the functions of the chairs to the visitors. Show less