Experience

Sean N. Parker Center for Allergy and Asthma Research at Stanford University

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Lead Project Coordinator

  • Sep 2022 - Present

  I am currently leading process improvement initiatives across multiple units, optimizing SOPs for efficiency. I manage annual center space inspections for 4 buildings, ensuring policy compliance and efficient resource allocation. I also support the Director of Finance and Operations while overseeing an admin supervisor and coaching a team of 3 direct reports.One of my contributions here is capitalizing on tools to optimize operations. I do this through regular data updates and easy access to project information. I am also leveraging project management tools such as Airtable and Asana. By doing this, I expedite decision-making duration and reduced response time, enhancing project efficiency.Another contribution of mine is to enable smooth employee transitions to enhance operational efficiency. I did this by creating standardized welcome packets that provided clear, concise information. I also have delineated responsibilities and contacts for each task. As a result, I revamped our employee onboarding and off-boarding processes to minimize communication errors and accelerate the integration of new team members. Show less

• Executive Administrator

  • Aug 2018 - Sep 2022

  I handled the scheduling and travel arrangements for 3 full-time faculty members, which included 2 directors and a clinician. I created and fine-tuned over 200 PowerPoint presentations and provided assistance in drafting and formatting grant documents. Furthermore, I coordinated meetings, managed charge reconciliations, consistently met deadlines, and additionally offered administrative support to the 3 part-time faculties and 60+ staff.One of my successes here was ensuring compliance with financial policies. I did this by optimizing the procurement and expense reconciliation processes for both faculty and staff. By doing this, I increased accountability, established a well-organized system for tracking receipts, and provided thorough expense justifications. Also, as a result, I maintained financial policy compliance seamlessly while improving the overall efficiency of our financial operations.Another success of mine was streamlining tour management with systematic informational organization. I did this by introducing an organized folder management system to systematically categorize and store crucial information related to the tours. I also handled accommodation arrangements, tracked headcount, and oversaw ticketing logistics. By doing this, I successfully managed and coordinated Disneyland tours for more than 100 attendees.Furthermore, I devised and deployed visual engagement strategies for trial participant recruitment. I did this by creating captivating displays and informational materials, including flyers, brochures, and marketing materials. By doing this, I attracted and engaged potential participants, ultimately boosting recruitment numbers for our clinical trials. Show less



PARIKH Consultants, Inc.

• United States
• Civil Engineering
• 1 - 100 Employee

• Marketing & Proposal Coordinator

  • 2015 - 2018

  I provided vital support to the CEO creating and formatting proposals. I collaborated closely with engineers to collect and input project data. As a result of my efforts in managing the printing and presentation of proposals for government meetings, the company secured 15% more contracts. One of my strengths is reimagining the workplace to boost productivity. I did this by implementing a well-structured labeling and filing system. I also revamped and organized an archive file room, which housed an extensive collection of over 1,000 documents. By doing this, I improved the accessibility of critical information for the engineering team. Another strength of mine is bringing order to daily chaos. To this end, I introduced a new era of accountability by developing and implementing a structured process that effectively tracked project deadlines and coordinated office-related tasks. As a result, this initiative led to a more organized and efficient work environment. Furthermore, I enhanced the corporate image to empower senior management. I did this by redeveloping and updating from the ground up. I conducted thorough market research to gain insights into industry trends and competitor positioning. I created banner designs and promotional materials for conferences. By doing this, I supported the CEO’s networking efforts and elevated the company’s professional presence. Show less



KS Publications, Inc.

• Greater Los Angeles Area

• Graphic Designer

  • 2013 - 2015

  I established an efficient file management system for children's book publications in partnership with the project manager. I also offered graphic design assistance and ensured precise adherence to digital guidelines to maintain consistency and quality throughout the process. I introduced a systematic version control mechanism for graphic content and established uniform date tracking for project iterations using a file-sharing tool. As a result, I efficiently addressed vendor-related challenges and successfully met project deadlines and improved communications via an email platform. Show less



Lango Messaging

• Software Development
• 1 - 100 Employee

• Visual Designer

  • 2012 - 2013

  I developed and deployed organizational structure and implemented file management systems. I consistently met deadlines and adapted to evolving project needs, which involved conceptual development and the integration of feedback. Additionally, I made valuable contributions to the adaptation of visual assets for the successful launch of our product in the US market. I streamlined and oversaw collaborative design projects, encompassing tasks like user interface (UI) and emoji creation. By doing this, I drove consistency and accuracy of various marketing materials, including promotional assets, website branding, and social media content. Another contribution of mine was developing a comprehensive color guide that included RGB and CMYK values for both print and web materials. I did this by collaborating with a team member. As a result, I ensured a consistent and professional brand image across diverse platforms. Show less