Administrative Specialist

• Mar 2021 - Present

Construction Administrator

• Oct 2018 - Jun 2020

Assist Construction Manager and Planning Manager with preparing and reviewing drawings, uploading drawings to Bluebeam and keeping them current, contacting contractors for quotes, writing PO’s, arranging for HVAC and building surveys for potential locations, ordering shelving for stores, tracking paperwork to ensure that it’s received in a timely manner for a successful established Shoe Company

Office Manager

• Jul 2007 - Aug 2018

Assist Operations Manager, prepare and review subcontracts, typing letters, purchase orders, helping estimating department with subcontractor solicitations, recording and preparing notifications to lien agents, keeping job files and insurance certificates up to date. Responsible for accounts payable duties, direct cost transactions, entering production units, billing/collections, keying payroll, DBE reporting, job close-out, ordering office supplies and managing two employees for an… Assist Operations Manager, prepare and review subcontracts, typing letters, purchase orders, helping estimating department with subcontractor solicitations, recording and preparing notifications to lien agents, keeping job files and insurance certificates up to date. Responsible for accounts payable duties, direct cost transactions, entering production units, billing/collections, keying payroll, DBE reporting, job close-out, ordering office supplies and managing two employees for an established Asphalt Paving Company. Show more Show less

Contract Administrator

• Nov 2004 - Jul 2007

Assisted Project Managers and Estimators with job set up duties such as sending out and reviewing subcontracts, typing letters, purchase order request, solicitations, job files and insurance certificates. Also responsible for entering DOT and commercial job estimates, budget changes, change orders, supplemental agreements, payment to our subcontractors, job close-out for a local construction company.

HR Assistant

• Nov 2003 - Aug 2004

Assisted over 300 stores with the hiring process; assisted HR Representative with current store issues; assisted HR Recruiters with paperwork, job postings, interviewing references and various projects; answered multi-line switchboard, assisted benefits department with various mailings, follow-ups and projects for a prestigious northeast candle company.

Administrative Assistant

• Apr 1996 - Oct 2003

Assist President, Vice President and CEO with preparing letters, agreements and other various documentation, answer phones, greet clients, invoicing/collections, making travel plans and kept track of various job sites around the world for a golf course design/construction company.