Project Coordinator

• Mar 2022 - Apr 2023

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. • Providing budget, procurement, and accounting services for the project including invoice processing, requisition creation, actual expense categorization for budget reconciliation. • Maintaining excellent relationships with internal departments, vendor, customers, and contractors, fostering a team approach to issues and opportunities • Coordinated with purchasing, financial, and… Show more • Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. • Providing budget, procurement, and accounting services for the project including invoice processing, requisition creation, actual expense categorization for budget reconciliation. • Maintaining excellent relationships with internal departments, vendor, customers, and contractors, fostering a team approach to issues and opportunities • Coordinated with purchasing, financial, and logistics team creating bids based on equipment required for assigned project and monitoring delivery dates • Ensuring that all material used in the build of the project is appropriately charged to the current job. • Acting as a liaison between clients and contractors and subcontractors and communicating project status to all participants • Assist construction manager and prepare work schedule, assist in closeout/punchwalk process, and ensure projects are closed appropriately. • Review submittals, generate and maintain logs and evaluate procedures for compliance with contract specifications • Apps for Pay/Invoices – process and log vendor request for proposals and general contractor’s payment applications (review by PM). Gather all necessary requirements for payment apps – COI (confirm language), Liens releases, close out packages, etc • Multiview administrator – open & close PO’s, coordinate change orders, run reports, prepare purchase orders for any necessary construction supplies and consumables as directed by the PM • Responsible for collecting vendor quotes and processing purchase orders • Ensure all Certificates of Insurance are complete as required by the subcontract and are current • Review submittals, generate and maintain logs and evaluate procedures for compliance with contract specification • Manage the project budget, including tracking expenses and adjusting budgets as needed to stay within the allocated funds. Show less • Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. • Providing budget, procurement, and accounting services for the project including invoice processing, requisition creation, actual expense categorization for budget reconciliation. • Maintaining excellent relationships with internal departments, vendor, customers, and contractors, fostering a team approach to issues and opportunities • Coordinated with purchasing, financial, and… Show more • Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. • Providing budget, procurement, and accounting services for the project including invoice processing, requisition creation, actual expense categorization for budget reconciliation. • Maintaining excellent relationships with internal departments, vendor, customers, and contractors, fostering a team approach to issues and opportunities • Coordinated with purchasing, financial, and logistics team creating bids based on equipment required for assigned project and monitoring delivery dates • Ensuring that all material used in the build of the project is appropriately charged to the current job. • Acting as a liaison between clients and contractors and subcontractors and communicating project status to all participants • Assist construction manager and prepare work schedule, assist in closeout/punchwalk process, and ensure projects are closed appropriately. • Review submittals, generate and maintain logs and evaluate procedures for compliance with contract specifications • Apps for Pay/Invoices – process and log vendor request for proposals and general contractor’s payment applications (review by PM). Gather all necessary requirements for payment apps – COI (confirm language), Liens releases, close out packages, etc • Multiview administrator – open & close PO’s, coordinate change orders, run reports, prepare purchase orders for any necessary construction supplies and consumables as directed by the PM • Responsible for collecting vendor quotes and processing purchase orders • Ensure all Certificates of Insurance are complete as required by the subcontract and are current • Review submittals, generate and maintain logs and evaluate procedures for compliance with contract specification • Manage the project budget, including tracking expenses and adjusting budgets as needed to stay within the allocated funds. Show less

Occupational Health and Safety Consultant

• Mar 2020 - Jul 2021

Administrative Assistant

• Sep 2013 - Dec 2019

• Manage EVP, VP & Directors calendars, manage travel arrangements, personal appointments. • Prepare reports and financial data, invoicing, expense reports, Assist in On-Boarding/Hiring processes. • Coordinate events, meetings, conferences, presentations. • Receive and code all invoices to the project cost for Director of Construction to approve. • Track, monitor and report all Unit Production Turns of 18 projects to EVP weekly for Owners meeting. • Manage travel plans… Show more • Manage EVP, VP & Directors calendars, manage travel arrangements, personal appointments. • Prepare reports and financial data, invoicing, expense reports, Assist in On-Boarding/Hiring processes. • Coordinate events, meetings, conferences, presentations. • Receive and code all invoices to the project cost for Director of Construction to approve. • Track, monitor and report all Unit Production Turns of 18 projects to EVP weekly for Owners meeting. • Manage travel plans, itineraries, including Passports and International Visas. • Plan and conduct new employee orientation, identify, and manage training and development needs for employees • Assisted/organized event planning, Annual Forums, Volunteer Day. • Corporate reporting & Compliance, Safety Inspections/Accidents, benefits, drug testing. Site Personnel Development: • Work directly with the Project Managers/ Superintendents and the management team to develop and implement an effective site-specific safety plan. • Lead the development of long-term training plans and provided leadership to ensure short and long-term training objectives are achieved according to budget and projected schedule. • Supervise the site management teams to develop, coordinate and lead the implementation of safety processes and technical training programs and ‘soft skill’ initiatives and leadership programs to support employee development. • Guide the Construction staff and operations management in maintaining a consistent method of evaluating job performance and training program effectiveness, developing qualification tools and in maintaining proper training documentation. • Provide training and education to Company personnel and 3rd party Subcontractors regarding safety requirements, including coordination of new hire safety orientation programs. Show less • Manage EVP, VP & Directors calendars, manage travel arrangements, personal appointments. • Prepare reports and financial data, invoicing, expense reports, Assist in On-Boarding/Hiring processes. • Coordinate events, meetings, conferences, presentations. • Receive and code all invoices to the project cost for Director of Construction to approve. • Track, monitor and report all Unit Production Turns of 18 projects to EVP weekly for Owners meeting. • Manage travel plans… Show more • Manage EVP, VP & Directors calendars, manage travel arrangements, personal appointments. • Prepare reports and financial data, invoicing, expense reports, Assist in On-Boarding/Hiring processes. • Coordinate events, meetings, conferences, presentations. • Receive and code all invoices to the project cost for Director of Construction to approve. • Track, monitor and report all Unit Production Turns of 18 projects to EVP weekly for Owners meeting. • Manage travel plans, itineraries, including Passports and International Visas. • Plan and conduct new employee orientation, identify, and manage training and development needs for employees • Assisted/organized event planning, Annual Forums, Volunteer Day. • Corporate reporting & Compliance, Safety Inspections/Accidents, benefits, drug testing. Site Personnel Development: • Work directly with the Project Managers/ Superintendents and the management team to develop and implement an effective site-specific safety plan. • Lead the development of long-term training plans and provided leadership to ensure short and long-term training objectives are achieved according to budget and projected schedule. • Supervise the site management teams to develop, coordinate and lead the implementation of safety processes and technical training programs and ‘soft skill’ initiatives and leadership programs to support employee development. • Guide the Construction staff and operations management in maintaining a consistent method of evaluating job performance and training program effectiveness, developing qualification tools and in maintaining proper training documentation. • Provide training and education to Company personnel and 3rd party Subcontractors regarding safety requirements, including coordination of new hire safety orientation programs. Show less

Construction Assistant/Office Manager

• Aug 2008 - Dec 2010

• Audited invoices against purchase orders, work orders, or subcontract, researched discrepancies, collected and assembled weekly and monthly site progress reports. • Tracked all Sunbelt equipment maintaining billing comparisons, negative costs, overbilling. • Managed inventory OSHA compliance audits, track discrepancies, report cost analysis on damaged and defective materials. • Audited invoices against purchase orders, work orders, or subcontract, researched discrepancies, collected and assembled weekly and monthly site progress reports. • Tracked all Sunbelt equipment maintaining billing comparisons, negative costs, overbilling. • Managed inventory OSHA compliance audits, track discrepancies, report cost analysis on damaged and defective materials.

Construction Field Assistant

• Feb 2006 - May 2008

• Process, track and managed company business submittals, RFI’s, daily logs, and safety reports thru project lifecycle. • Assisted project manager(s) in completion of all required tasks to meet departmental and project goals as it relates to project document management requirements. • Processed 2nd tier Subcontractor Agreements, requested copy of pocket contractor’s license, certificate of insurance, Form W-9, business license, and all other documents as required per… Show more • Process, track and managed company business submittals, RFI’s, daily logs, and safety reports thru project lifecycle. • Assisted project manager(s) in completion of all required tasks to meet departmental and project goals as it relates to project document management requirements. • Processed 2nd tier Subcontractor Agreements, requested copy of pocket contractor’s license, certificate of insurance, Form W-9, business license, and all other documents as required per contract. • Provided and maintained document control, certified payroll, JDE, Prolog for project team or operations teams. • Managed field administration and jobsite safety meetings including accounting, job costs, credit card receipt coding, deposits, certified payroll reports, accounts receivable/payable, purchase orders and PO log reconciliation. Show less • Process, track and managed company business submittals, RFI’s, daily logs, and safety reports thru project lifecycle. • Assisted project manager(s) in completion of all required tasks to meet departmental and project goals as it relates to project document management requirements. • Processed 2nd tier Subcontractor Agreements, requested copy of pocket contractor’s license, certificate of insurance, Form W-9, business license, and all other documents as required per… Show more • Process, track and managed company business submittals, RFI’s, daily logs, and safety reports thru project lifecycle. • Assisted project manager(s) in completion of all required tasks to meet departmental and project goals as it relates to project document management requirements. • Processed 2nd tier Subcontractor Agreements, requested copy of pocket contractor’s license, certificate of insurance, Form W-9, business license, and all other documents as required per contract. • Provided and maintained document control, certified payroll, JDE, Prolog for project team or operations teams. • Managed field administration and jobsite safety meetings including accounting, job costs, credit card receipt coding, deposits, certified payroll reports, accounts receivable/payable, purchase orders and PO log reconciliation. Show less