Experience

VLSI Research Inc

• Executive Assistant

  • Feb 2018 - Present

  General Overview: Assistant to the Chief Executive Officer / Client Services Representative / General Office Management (adhering to multiple demands simultaneously, from the mundane to the more strategic). • Responsible for domestic and international travel logistics • Read and respond to critical and time sensitive emails addressed to the CEO • Calendar management - schedule meetings, interview videos, and conference calls • Coordinate and manage logistics and preparations for external panels and presentations • Organize travel receipts for transmittal to finance department • Create, edit, and process internal and external correspondence • Update internal PTO and absences on shared company calendar • Arrange scheduling and appointments for in-house personnel for trade conferences • Interface with clients and process new orders, renewals, cancellations, etc. - administration of client accounts, and updates to client database • General office management including arranging in-office events, purchasing kitchen and office supplies, ordering lunches, updating phone lists, etc.



Various Venture Capital Firms

• Executive Assistant

  • Apr 2015 - Apr 2016

  Fill-in for temporary EA assignments (e.g. Lightspeed Venture Partners, Golden Gate Capital, Oakhill Capital Partners, DBA Cardenas Building Maintenance) Fill-in for temporary EA assignments (e.g. Lightspeed Venture Partners, Golden Gate Capital, Oakhill Capital Partners, DBA Cardenas Building Maintenance)



Imerys

• France
• Mining
• 700 & Above Employee

• Executive Assistant

  • Apr 2014 - Apr 2015

  General Overview:¬ Supported the National Sales Manager and his sales team, Director of Human Resources, and Corporate Controller through personal document management, calendar organization, and collateral preparation for meetings. • Arranged appropriate travel, visas, agendas, necessary contacts and country information. • Scheduled Board of Directors meetings and assisted with meeting materials and agendas. • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules. • Collaborated with other administrative team members, human resources and the finance department on special projects and events. • Provided logistical support to visiting executives in coordination with other Executive Assistants. • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents. • Investigated issues and problems and drafted responses to urgent requests. • Approved travel expenses and reimbursement requests.



Bain & Company

• United States
• Business Consulting and Services
• 700 & Above Employee

• Executive Assistant

  • Jan 2008 - May 2013

  General Overview: Performed diversified administrative duties for various Directors, Partners, and Managers, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly time and expense reporting, graphic presentations, and other related duties as required. • Coordinated calendars and scheduled meetings in multiple time zones. Resolved scheduling conflicts as they arose and prioritized issues to ensure an effective time management approach. Communicated agendas and responded to calendar changes as needed. • Coordinated detailed global travel arrangements with Bain Amex Travel and outside agencies including air, hotel, ground transportation, meal reservations as business needs and personal preferences dictate. • Maintained Partner contact database in Outlook and LinkBain (CRM database). Ensured contacts are resolved and classified appropriately in LinkBain. • Coordinated Partners’ electronic/print mailings and event activity. • Produced computer graphics for client presentations using PowerPoint (Wizard) in a timely manner with zero defect results. • Generated correspondence including letters, memos, documents and reports as required. • Acted as an interface for clients and all levels of Bain staff with the Partners/Managers, as appropriate. • Supported a variety of internal programs and initiatives as required or assigned including recruiting program support, and participated in the organization of case team and company-sponsored activities. • Provided backup support for other Executive Assistants during their scheduled vacations and/or sick leave.



McKinsey & Company

• Business Consulting and Services
• 700 & Above Employee

• Executive Assistant

  • Aug 2004 - Jan 2008

  General Overview: Directly supported a Director/Partner and an Associate Partner providing high-level executive administrative support in a fast paced strategy consulting firm. Met high demands of the role while continuing on-going training in time management, and administrative growth. • Managed extremely busy complex and demanding calendars. • Coordinated all domestic and international travel logistics (e.g. flight, hotel, ground transportation). • Expense tracking and reporting. • Modified client work-in-progress reports • Generated client invoices • Document coordination and preparation for internal conference calls and external meetings • Updated/maintained various databases • Interacted with management clientele and assist with specific requests. • Performed additional miscellaneous duties specific to the Firm’s practices and procedures (holiday cards, alumni and social committee events, proof-reading and editing client-related correspondence).



Mercer

• Portugal
• IT Services and IT Consulting

• Executive Assistant

  • Aug 2002 - Aug 2004

  General Overview: Worked directly with the Senior Vice-President and Head of the North American Marketing Team harmonizing demands of complex meeting schedules in order to create a sensible work/family balance. • Managed calendars of two high-level executives. • Arranged conference calls for large groups of internal and client personnel. • Maintaining filing of highly confidential document flow both electronic and paper. • Liaison between executives and customers. • Word-processing and transcribing documents and correspondence. • Generated the sales team’s PowerPoint packs for customer proposals. • Researched, organized, and prepared support materials for meetings, presentations and conferences. • Arranged domestic and international travel including security, hotel, limo, flight plans, rental car and visas. • Processed expense reports and followed up with corporate finance to ensure reimbursement.



PricewaterhouseCoopers

• 1 - 100 Employee

• Executive Assistant

  • Aug 2000 - Aug 2001

  General Overview: Worked directly with a Senior Partner in the Assurance and Business Advisory Services Group (ABAS), and his direct reports creating, updating, and managing confidential documents. • Maintained calendar and made travel arrangements for ABAS Partner • Generated client invoices and weekly accounting reports including A/R, WIPS, cash receipts, net unbilled, etc. • Analyzed and amended work-in-progress reports (i.e. transferred time and expenses between various audit and tax codes). • Created new and maintained existing client performing codes corporate wide. • Calculated and submitted expense reports for the Assurance and Business Advisory Services [ABAS] Partners and Managers. • Coordinated finance informational classes sponsored by the ABAS group, for our existing clients (incl. survey preparation and compilation, presenters’ agenda, location arrangements etc.). • Prepared and assembled presentations and financial reports. • Composed and kept track of engagement letters/written contracts. • Maintained and updated marketing brochures/materials. • Acted as a liaison between clients and the ABAS group.



Geomatrix

• Russian Federation
• Research Services
• 1 - 100 Employee

• Office Administrator/Executive Assistant

  • Aug 1997 - Aug 2000

  General Overview: Worked directly with the CEO, CFO and Board Chairman providing numerous corporate specific functions. Worked primarily with the CFO directly on business insurance matters, outside auditor relations, as well as share sales to employees. • Implemented and administered the American Express Corporate Cards program for over 300 employees. • Responsible for maintaining our general contractors’ licenses (i.e. all approvals, pertinent paperwork and fees). • Administered the Canadian Incorporation and Workers Compensation plan. • Responsible for Corporation and Retirement Plan Audit confirmations and other audit assistance. • Responsible for tracking accidents involving Geomatrix vehicles; work with our insurance carrier to ensure payment of automobile claims and repair of vehicle(s), as well as other related claims, such as theft. • Coordinated the Firm’s events and meetings, on-site and off-site (quarterly and annual Shareholders’ meeting, annual Senior/Principal Retreat, Board meetings, Company holiday party, Ad Hoc meetings, etc.). • Responsible for administering the Company Insurance Renewals for Workers Compensation, Professional Liability, General and Auto Liability, and Office Package. • Responsible for Shareholder financing implementation and record keeping. • Worked with various Principals firm wide on confidential financial and personnel assignments. • Responsible for acquiring licenses enabling the company to conduct business in various states and cities. • Responsible for composing a variety of reports and correspondence including letters, internal documents, and financial spreadsheets. • Provided translation service. • Served as a Notary Public.