Experience

Team Placement Services

• United States
• Dentists
• 1 - 100 Employee

• Finance Manager

  • Jan 2019 - Present

  Recruits, interviews, hires, and trains new staff in the department. Oversees the daily workflow of the department. Involved with AP/AR and covering for the CFO as needed. Weekly & bi-weekly payrolls for W2's and 1099's for a combination of over 1k W2 & 1099's in over 20 states Facilitate management and employee understanding of the payroll procedures by training team members in payroll regulations to make sure all departments work as one Update and maintain records, files and other documents and materials (both electronic or hard copy) Assist non-payroll HR staff and non-HR end-users with payroll training to improve work between the teams in the company Work closely with HR on processing new hires and employee changes (for all transactions that affect payroll including base salary, incentives, commissions, benefit deductions, personal taxes, bonus payments, wage garnishments, terminations and other rewards) Work closely with HR on requested changes, processing new hires and employee changes Serve as primary Point of Contact for payroll related questions, as well as HR inquiries regarding different documents Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices. Process multi-state quarterly and year end payroll statements for W2 employees and 1099 contractors Use of ZOHO CRM to verify HR info regarding RDH / DA / FD employees and contractors Work cross-functionally with sales and marketing to improve the effectiveness of the teams Develop new processes and improve the existing ones Set up and process 401k deferrals and changes Preparing employment verification letters for loans and state unemployment verification letters Show less



C2 Essentials, Inc.

• United States
• Human Resources Services
• 1 - 100 Employee

• Payroll Specialist

  • Feb 2018 - Dec 2018

  I was preparing and processing payrolls as well as posting reports for over 15 companies with employee numbers ranging from 6 to 180 persons per company and totaling over 500 CONUS and OCONUS employees. During a month, I process weekly, bi-weekly, semi-monthly, out of cycle payrolls and I process multi-state payrolls for hourly and salaried employees. By being detail oriented, I am able to handle payroll for many clients in the same time and prioritize the tasks and the deadlines according to the severity of the issues. For new hires, based on the client's overview and fact sheet, I perform setup requests for employer paid benefits as well as employee paid benefits, such as: Group Term Life, HSA, FSA, PTO accruals, 401K accounts, as well as I9 Verification. For terminated employees, I make sure to terminate them in the system and enter their salary payouts and adjustments. I also process 401k loans and update deferral changes. Once the hours are entered, I review, analyze and check payrolls for accuracy and make necessary adjustments or corrections based on last minute changes received from the clients. I make sure that the information entered in the time sheets is entered correctly and completely and do follow-ups with the clients for missing time. I also prepare several reports on employee pay and bonuses; vacation, sick, disability and workers compensation leave; taxes and withholding as needed. For the clients I am responsible for, I am developing new documentation or update old documentation. In my role, I work in close collaboration with the Human Resources team to ensure administrative tasks are completed promptly and efficiently. Show less



Potomac Party Cruises, Inc

• Assistant​ ​General​ ​Manager,​ ​Accounting​ ​&​ ​Payroll​ ​Specialist

  • May 2012 - Feb 2018

  My previous accomplishments as an administrative assistant gave me the opportunity to be promoted to assistant general manager. In this position I provide hands-on support to the President and management and assist with the daily management activities. I enter all the financial data into QuickBooks; prepare the company's payroll; provide support to the Director of Group Sales by helping with the group contracts; understand clients requirements and making sure the daily operations of the business run smoothly; serve as principal point of contact in responding to internal inquiries or customers. In my role, I am responsible for maintaining both the accounts receivable and accounts payable. For accounts receivable, I am creating journal entries for all checks received by the company; creating bank deposit slips; entering all charges done in the office as deposits; record the payments received from Groupon and Goldstar and make sure all the vouchers are redeemed at the end of a cruise. For accounts payable, I am handling all payment refunds in the general ledger and record all the written checks; recording and reviewing for accuracy all invoices received from the vendors; resolving billing problems and discrepancies; keeping vendor information updated; writing checks for approval and signature and distributing them as required; assisting with credit card reconciliation for purchases. I am also running various QuickBooks reports to assist with day to day business, like the customer balance summary report, the open invoices report, the unpaid bills report, the profit and loss report. As a Payroll Specialist, I maintain payroll information by collecting, calculating, and entering data. I also update payroll records by entering changes in exemptions, insurance coverage, deductions, job title, and other related details. I make sure the hours worked by the employees are accurate, that the checks are cut correctly and employees are paid on time. Show less



Potomac Party Cruises, Inc.

• Administrative​ ​Assistant​ ​&​ ​Wedding​ ​Coordinator​

  • Dec 2008 - May 2012

  Starting as an administrative assistant, my position required serving both the front office, interacting with the customer, as well as the back office, dealing with all the aspects of the business. I handle the invoicing of customers, collecting fees when required, and handling the bank deposits. This position taught me to better deal with queries from the public and customers, as well as from the management. I work in a busy office environment, demanding high levels of concentration while inputting, checking and making calculations, while also coping with frequent interruptions, e.g. responding to staff and customer inquiries. In my position, I answer phones, process clients’ service requests, maintain office files, coordinate events, and provide general administrative support to the office team. I am very organized with excellent attention to detail, great telephone skills, screening and directing calls, and providing useful information to callers. Show less