Experience

Moody Logistics and Storage

• United Kingdom
• Truck Transportation
• 1 - 100 Employee

• PA to the Directors / Human Resources Manager

  • Aug 2021 - Present

  PA to the MD of Moodys PA to the Chairman and Director HR Manager PA to the MD of Moodys PA to the Chairman and Director HR Manager



TT Electronics plc

• United Kingdom
• Appliances, Electrical, and Electronics Manufacturing
• 700 & Above Employee

• EA to Executive Vice President & Leadership Team

  • Jan 2019 - Aug 2021

  EA to EVP of the Leadership Team and all the Division’s VP's & Leadership Team.Working closely with the EA for the CEO / Chairman Extensive diary management across various time zonesCoordinating both international & local travel arrangements including flights, transportation and accommodation Arrange, attend, and transcribe monthly team meetings with the Leadership team at various sites & follow up on actionsArrange and attend monthly birthday breakfast meetings and All hands meeting Organise, attend, and coordinate high level leadership events across the UK inviting VIP’s and key stakeholdersPreparing and delivering confidential monthly spreadsheetsWork wit the HR VP to draft and send out company announcements, create confidential organisation structures, and with recruitment dutiesWork in conjunction with the Marketing Team to assist in external show arrangements and organisationReview and authorise both invoices and expenses in line with company regulationsUnderstand and react appropriately to a variety of personalities across the teamAutonomously make appropriate judgement calls in time-sensitive situationsPut together PowerPoint presentations for monthly All hands meeting, marketing events and high level Leadership events Dealing with IT issues for the EVP & Leadership team, also keep up to date with the IT department on suggestions Managing projects and liaising with team membersI am a trained Mental Health First Aider & set up monthly team meetings with fellow first aiders and also quarterly open sessions for all employees to attend I am on the Health & Safety Committee team, carrying out Health & Safety monthly inspections. I have also recently past my ISO 45001:2018 Internal AuditorBooking meeting rooms & setting up IT equipment, catering for meetings



Northumbrian Fine Foods

• United Kingdom
• Food and Beverage Manufacturing
• 1 - 100 Employee

• Executive Assistant

  • Aug 2015 - Jan 2019

  Provide PA support to the MD and support other members of the Executive Management teamMaintain MD’s calendar – plan and schedule meetings, teleconferences, national and International travel Provide logistical support to visiting clients and ensure their needs are metMaintained and coordinate holiday requests. Make sure office cover is provided around seasonal holidaysCoordinated and set up monthly Board and Management meetings Take minutes for monthly board meetings, weekly management meeting, and project work Circulate monthly newsletter Provided project support and started new projects with Executive Managers i.e. Office refurbishment, new cabling & lease line into the building, new telephones/ mobiles and setting up office 365 Act as liaison and maintained open lines of communication among Senior staff, Executive Members, Board members, Shareholders and lower level of staffScreen all incoming calls and in person inquiries from clients and colleagues; treated each person with respect and provided information and referrals. Preparing correspondence and presentations Provide HR Support – Recruitment & Selection, staff issues, reference requestRecord agency staff timesheets each week In charge or new starters/ leavers for IT, recording IT problems & maintain IT onsite support when required. Also working with IT to make sure maintenance work is carried out around our working needs. In charge of company mobile phonesMaintain and update Company Life Assurance scheme & Group Health Scheme Completing expenses for the MD/ FD and Executive Team Authorising invoices Maintaining company credit card



Age UK North Tyneside

• United Kingdom
• Non-profit Organizations
• 1 - 100 Employee

• PA to Chief Executive & Executive Team

  • Sep 2013 - May 2014

  • Extensive diary management to the Chief Executive and Executive Team • PA to the Chief Executive and Executive Directors • Worked unsupervised and managed my own workload• screening all telephone calls (internally & externally) for the Chief Executive and Executive Team • Preparing reports, drafting presentations, documents and letters in word, excel & powerpoint• paper and electronic filing • Researching information and feeding back to the Chief Executive • Screening and actioning all emails to the Chief Executive • Organising, preparing papers and attending meetings• minute taking • organising & attending internal and external meetings/ events including conference calls, booking rooms and ordering catering when required• Organising, distributing papers and attending Finance & Sub Committee meetings including Finance & Resources meeting, Budget meetings, Audit & Risk Committee meetings & Executive meetings. • Co-ordinating legal documents • Secretary to the Board of Trustees • Managing Board meetings by arranging and attending Board & AGM meetings, taking minutes making sure they comply to a legal requirement. • Gathering reports, preparing report papers and distributing Board papers in a timely manner electronically and via the post • I maintained and overseen all statutory company records, ensuring they are correctly signed off and appropriately filed at Companies House for both the Charity and the Trading Subsidiary & act on behalf of the Company in all matters relating to Charity Commission Registration• Organising events and booking travel and accommodation • Meeting and greeting of all visitors • Authorising invoices/ and managing company credit card – Budget control • Processing expenses/ petty cash and completing month end balance sheets



Public Health, PCT, NHS

• PA/ Admin Manager

  • Oct 2008 - Sep 2013

  • PA to the Director of Public Health/ Chairman and also Consultant in Public Health • Office Manager - work closely with IT & the Facilities Department, reporting issues and dealing with office moves/ furniture and systems• I ensured all new starters were given an induction programme• I would deal with recruitment and selection, organising new positions when staff members leave and carry out interviews and arranging interview panels for Director Level & Senior Manager level positions.• I maintained the holiday and absence records for the team. I ensured the team was covered when holidays were taking and recorded all absence of sickness onto a system and completed return to work and counselling interviews. Any issues I would address personally with the Senior Management and also HR. • Updated the Senior Managers regarding HR issues / policies and any changes taking place. • I was Manager of 3 secretaries and carried out appraisals / PDP and held monthly Administration team meetings as well as one to one monthly meetings. I carried out return to work interviews and disciplinary meetings. • As Manager I monitored and distributed work load amongst the administration team, ensuring all tasks were carried out and if providing adequate secretarial; cover for the office. • I was involved in staff recruitment for the administration team and also for Senior Management positions• Extensive Diary Management – Organising and maintaining diaries • Screening all telephone calls for the Director of Public Health and the Chairman • Dealing with Incoming emails and correspondence for the Director of Public Health • Meting and greeting of visitors, arranging travel and accommodation • Updating reports, presentations and documents• Audio / copy typing • Organising / coordinating and attending meetings • Taking minutes at Strategic / Partnership & Director level • Authorising Invoices & processing expenses



Jesmond Dene House

• PA to the General Manager (Redundancy)

  • Dec 2007 - Oct 2008

  • Organising internal & external meetings for the GM and Directors of the Company• Extensive diary management• Preparing and distributing Board papers and taking confidential minutes at Board Meetings• Working at Director / Board level• Organising training / workshops for employees• Carrying out staff recruitment and other HR issues • Looking after HR files / typing up contracts for full time / part time / casual and foreign workers• Attending disciplinary meetings• Arranging & coordinating interviews for Senior Managers and Directors• Carrying out interviews• Replying and filtering all incoming CV’s



Leathers

• United Kingdom
• Accounting
• 1 - 100 Employee

• Senior Secretary (to progress back to PA work)

  • Jul 2007 - Dec 2007

  • Copy / audio typing of correspondence (digital dictation) • Booking appointments for clients • Filing of confidential correspondence • Reception cover, acting as first point of contact and operating the switchboard • Ordering refreshments• Ordering stationary• Admin requirements from the company • Copy / audio typing of correspondence (digital dictation) • Booking appointments for clients • Filing of confidential correspondence • Reception cover, acting as first point of contact and operating the switchboard • Ordering refreshments• Ordering stationary• Admin requirements from the company



Centre of Excellence for Life Sciences (CELS)

• PA to CEO (redundancy)

  • Mar 2006 - Jul 2007

  • I would carry out an Office Management role as dealing with tenants who was renting space in the building making sure their needs and expectations are met. i.e. dealing with IT issues, ordering furniture, stationery• Extensive diary management• Arranging all meetings for CEO & Directors• Arranging Board meetings, gathering information/ reports and distributing papers accordingly. Attending meetings to take confidential minutes.• Travel arrangements, accommodation, flights (international & domestic travel)• Event Planning - Organising social events for team and external bodies• Organising team building events• Reception cover & making sure reception was covered due to holidays and sickness• Minute taking• Ordering stationary• In charge of Recruitment and Selection – arranging and attending interviews, interview tests,• Looking after staff holidays, sickness and HR files• Organised inductions for new starters• Dealing with Doctors, Scientists, Professors from all backgrounds on a day to day basis• Reception cover, dealing with clients face to face and over the telephone



Nathanial Litchfield & Partners (NLP)

• Secretary (To progress to PA work)

  • Sep 2004 - Mar 2006

  • Diary Management for Associate Director & Fee earners • Copy and audio typing of all correspondence• Filing and keeping all paper work up to date• Dealing with presentations / tenders • Binding of correspondence• Typing reports• Travel and accommodation arrangements• Reception cover, dealing with clients face to face and over the telephone• Arranging meeting rooms • Diary Management for Associate Director & Fee earners • Copy and audio typing of all correspondence• Filing and keeping all paper work up to date• Dealing with presentations / tenders • Binding of correspondence• Typing reports• Travel and accommodation arrangements• Reception cover, dealing with clients face to face and over the telephone• Arranging meeting rooms