Unit Lead, Vaccine Supply for Routine EPI

• Mar 2023 - Present

Lead Operations- COVID19 Vaccine Supply and Logistics

• Nov 2020 - Feb 2023

• Responsible for planning, coordination, implementation and management of the procurement and contracting processes of COVID19 vaccine from initiation to contract approval in line with the relevant UNICEF Financial Rules and Regulations, Supply and other relevant policies and processes.• Lead the requisition team of COVAX procurement agency including management of Purchase orders, Cash forecast plan, contracts amendment and reviews and operations coordination meeting with suppliers. • Lead coordination meetings with internal and external stake holders regarding Vaccine Supply, Logistics and Procurement services activities. • Lead the Product Manager Team in UNICEF, that manages supplier performances, communication, and compliance with the technical requirements as well delivery performance, product issues, and commercial acceptability for supplier evaluation process. • Provide effective and timely planning, oversight, management, and coordination for the COVID19 vaccine supply operations, including integration and monitoring the implementation of the plan. Ensure effective and timely provision and coordination of diverse logistics support requirements.• Support the Development of tender strategy to ensure the most appropriate methods and methodologies are employed in the solicitation of the offer for COVID 19 vaccine for 2022 and beyond.• Lead the communications with suppliers, and Gavi on Operational and supply issues to ensure smooth flow of COVID19 vaccine supply across COVAX supported countries. Show less

Team Lead , Supply & Logistics

• Dec 2017 - Nov 2020

•Provide input to the Country Programme Action Planning and advice on Supply requirements for the Operations and Annual Work Plans. Ensure appropriate planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services for effective accountability and timely programme delivery. •Develop and maintain Standard Operating Procedures (SOPs) for Supply and Logistics related matters for country and regional office. •Supervise timely procurement of the required supplies and services by programme section in accordance with established UNICEF procedures and benchmarks against office SOPs; including related activities to set up Long Term Agreements for most frequently used items and services such as Transportation, Inspection, Printing Services, Graphic Design, office service administration, etc. • Lead the Procurement Services initiative for UNICEF Nepal for Health and Nutrition-related supplies including pharmaceuticals and support government to understand and access this initiative effectively and efficiently. •Lead joint field visits to evaluate and assess effective utilization, quantity and quality of delivered supplies and identify problem areas for rectification in Logistics and Supply related matters. •Supervise and maintain standard warehouse management system across the country for stock value of one to two million dollars on annual basis according to UNICEF rules and regulations. •Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT). •Manage and advise Regional Office of South Asia for all the Supply and Contracting related matters under the supervision of Regional Chief of Operations. Show less

Contracts Officer (Oral Polio Vaccine Supply and Operations)

• Feb 2012 - Nov 2017

• Develop tender strategies in cooperation with other contracts officers in the center to ensure the most appropriate methods and methodologies are employed in the solicitation of the offers.• Issue international tender invitations, evaluate quotations, clarify offers when needed, and negotiate with suppliers as appropriate, make recommendations for finalization of purchases, adjudicate offers in consultation with the Global Polio Partnership and internally within SD, prepare and defend submissions to the CRC.• Perform contracts management, foreseeing additional awards, and ensuring variations/internal notes/LTA amendments are issued. • Monitor supplier performances in terms of their responsiveness, communication and compliance with the technical requirements. Provide recommendations with respect to delivery performance, product acceptability, and commercial acceptability for supplier evaluation process, when required. • Issue monthly supplier reports and communicate the monthly allocations to the suppliers. • Communicate regularly with suppliers on operational and other supply issues in order to strengthen relationships and ensure smooth flow of supplies. • Prepare regular donor and financial reports, when requested and review and provide recommendations for local procurement by field offices. • Provide effective and timely planning, oversight, management and coordination for the polio supply operations, including integration and monitoring the implementation of the plan. Ensure effective and timely provision and coordination of diverse logistics support requirements. • Provide technical advice to the Global Polio Eradication Initiative (GPEI) partners on issues of long-term forecasting, budget and funding and ensure adequate and coordinated planning of procurement and demand for vaccines during peak and campaign season. Show less

Procurement Services Officer (Vaccine Procurement)

• Dec 2010 - Feb 2012

• Provide supervision and guidance in the assessment of incoming requests, ensuring that specifications of requested items are clear, and if not seek clarifications. Allocate new requests and monitor the workload of procurement service focal points. • Supervise preparation of the appropriate documentation - cost estimates, sales orders, etc., ensuring that the standards are complied with and that the information provided is accurate. • Assist with the proper handling of customer complaints, issuance of operational error reports and ensure these are addressed as per procedures, in conjunction with relevant centres. • Provide country support to PS customers in the preparation and follow up of cost estimates.• Monitor and follow up on progress of transactions including accuracy and timely issuance of cost estimates, to ensure commitments entered into are met including TAD compliance. • Assist with the improvement of operational efficiency of the PS transaction workflows, providing recommendations for enhancement and implement change.• Support the mainstreaming of the PS function within country programmes through ensuring CO involvement in all transactions, including sharing of reports. Show less

Supply Specialist (Surge)

• Aug 2013 - Nov 2013

• Assist in implementing the logistics and supply component in the Lebanon CO and ensure that logistics considerations are included all the way to distribution and implementation sites. • Interpret and advise the country office on procurement and logistics best practices, impacting delivery and utilization of UNICEF supplies and equipment in emergency situations. • Monitor the procurement and logistics requisitions. • Provide relevant capacity development in the country office and supply team on VISION • Assist and advice the country office on day to day Supply operations and contract management. • Assist and advice the country office on development of standard operating procedures (SOP) for Operations Management and Human Resources. Show less

Senior Supply Assistant

• Jun 2004 - Dec 2010

•Responsible for supply planning through coordination with Programme sections meanwhile interact, assist and advice programme section for preparation of requested supplies specifications or service contract’s scopes of Work and check the appropriate documents for clarity, adequacy and completeness in accordance with laid down supply procedures.•Research the market for potential suppliers of goods and services to keep the supplier database update hence pre-qualify and re-qualify suppliers; where applicable get samples to assess quality also arrange for visiting the suppliers for potentiality and quality assurance.•Supervise the preparation of solicitation documents (Expressions of Interest, Requests for Quotations, Requests for Proposal and Invitations to Bid) and the solicitation process including, the vetting of intended source selection procedures and anticipated listing of invitees. •Issue purchase orders/contracts upon selecting the qualified supplier according to the bid result and check all aspects of the contract inclusive delivery terms and date, item specification, quality, work assignment, etc.•Supervise the logistics Coordination activities and planning including pre-delivery inspection through UNICEF contracted inspection agency and monitoring of timely, efficient, and correct delivery of Purchase Orders and distribution of supplies and equipment to end-users from ports of entry and warehouses.•Maintain and update supply monitoring database in order to track and trace of programme supplies and to keep the records of all related supply’s indicators; provide purchase information to receiving and inventory staff.•Set up and coordinate Long Term Agreements for most frequently used items and services such as Transportation, Inspection, Printing Services, Graphic Design, office service administration, etc. Show less

Supply and Logistics officer (Surge)

• Jan 2009 - Mar 2009

•Responsible for logistics/supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications supply and logistics arrangements facilitating efficient procurement, clearance, storage and distribution of supplies and equipment, in support of the country programme implementation.•Facilitate the establishment and maintenance of contacts with the Supply Division, Copenhagen on supply procurement and shipping policies. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery.•Manages the Supply Section, supervises staff in the preparation and implementation of the Section's workplan.•Oversees the overall preparation of appropriate documentation.•Prepare supply status reports and circulated to different stakeholders for decision making, actions and monitoring. (Budget reviews, programme analysis, annual report, appeals etc.)•Supervise the preparation of solicitation documents (Expressions of Interest, Requests for Quotations, Requests for Proposal and Invitations to Bid) and the solicitation process including, the vetting of intended source selection procedures and anticipated listing of invitees Show less

Contracts officer (Surge)

• Aug 2008 - Oct 2008

•Coordinate and facilitate the preparation of the “Annual Service Contracts and PCA Plan” of the Office for all service contracts, job orders, PCAs and MOUs in collaboration with the Section Chiefs and the Project Officers.•Coordinate/manage proposal evaluation process, develop evaluation criteria and set up technical evaluation teams, advertising, holding bid conferences, receiving proposals, clarifying all aspects of proposals including technical, pricing, and terms, chairing meetings between the evaluation team and the proposing Section Chief for further clarifications, assess technical capability and financial health in order to qualify companies as potential contractors for UNICEF. •Coordinate with Programme/Operations Units to develop proposals, submit proposals, provide technical advice, finalise minutes and obtain approval of the Head of Office. Implement CRC recommendation through follow-up & monitoring. •Assist in negotiating all aspects of every contract/long term arrangements, including costing, statements of work, terms and conditions. Finalise requisition and issuance of obligations Purchase Orders/Service Contracts/long term arrangement.•Develop and submit relevant statistics/ report relating to contracts, Job-Orders required by CRC, Management, RO, HQ, programme analysis and annual report as and when required. Contribute to overall office management through participation in management meetings and office task forces to review office operations.•Assist in capacity building training for Local staff working for supply and logistics.•Assist country office for establishment of long term agreements for Road/River Transport, Travel and Annual maintenance service contracts.•Act as a section chief during the absence of Supply and Logistics Manager.•Prepare supply status reports and circulated to different stakeholders for decision making, actions and monitoring. (Budget reviews, programme analysis, annual report, appeals etc.) Show less