Business Development Intelligence and Support

• Mar 2020 - Present

International Relations Manager / Commercial

• Jan 2017 - Oct 2018

- Raising of associate members, publicity and sponsorships; - Management of the Chamber’s associate members; - Follow-up of Portuguese companies in their internationalization processes for the Arab markets; - Extensive research of economic, sectorial, business, commercial and legislative information, among other, from Portugal and from the 22 countries of the League of Arab States; - Preparation and presentation of commercial information such as: contact lists, business opportunities, international tenders (public and private) and company’s good repute verification; - Preparation of presentations, publications, statistical information and market information related to Portugal and the Arab countries; - Preparation of training actions and workshops; - Planning and implementation of the various national and international actions carried out by the Chamber, namely: trade missions to the Arab countries, visits to Portugal by Arab delegations, Portugal-Arab Countries Economic Forum, information sessions on the Arab markets, among others; - Dissemination and promotion of the Chamber’s actions and events; - Coordination of all aspects related to protocol and logistics of events; - National and international contacts, business and institutional (Presidency of the Portuguese Republic, Government, Embassies, City Councils, Associations, Institutions, among others); - Coordination of the maintenance of the Department's databases and compliance with established in the RGPD - General Regulation on Data Protection; - Management, preparation and maintenance of the contents of the website and social networks (LinkedIn, Facebook). Show less

Executive Assistant to the Secretary General & CEO

• Jun 2015 - Dec 2016

- Direct assistance to the Secretary General; - Support in the coordination of the International Relations Department: planning, distribution of work and monitoring deadlines; - Raising companies to participate in the various actions and events carried out; - Responsible for the organization and execution of the Chamber's events held in Portugal such as: conferences; seminars, briefings, forums, among others, related to the 22 Countries of the League of Arab States represented by the Chamber; - Responsible for the invitations made to the Speakers from Portuguese Institutions; - Support in the organization of events, including site selection, seating definition, protocol, catering selection, support materials and other logistics; - Preparation of texts to publicize the events and respective budgets; - Research and establishment of contacts with companies and institutions in the Arab countries; - Preparation of presentations, reports, letters, manuals, proposals, among others, with greater focus on the Institutional part of the Chamber; - Management of agendas; - Support to the Visa Department in the legalization of documentation (budgeting, legalization and billing), when needed; - Travel planning, organization, booking and cost accounting: international and domestic travel arrangements (flight, hotel and ground transportation). Show less

Unit Manager - Financial Department (Accounts Payable)

• Sep 2012 - Sep 2014

- Overall coordination of the Back-Office Department at the Lisbon Office (administrative and financial); - Coordination and management of an operational team of 7 people; - Analysis and reconciliation of suppliers’ current accounts of 9 group companies; - Recovery of amounts in credit in suppliers’ current accounts; - Analysis and response to claims made by the suppliers; - Analysis of payment needs to suppliers considering a given plafond and definition of payment priorities; - Payment to suppliers; - Meetings and negotiation with the group suppliers; - Analysis and suggestion of internal procedures to implement in the group relating the interaction between the various departments and improve the workflow processes; - Office management; - Support to the Human Resources Department, in terms of control of attendance, admissions, contracts and internships. Show less

Executive Assistant

• Jan 2000 - Mar 2012

- Direct Assistance to the Management; - Management of the partners’ agenda; - Treatment and management of company’s documentation and correspondence; - Answering and screening of telephone calls (national and international); - Arranging and coordinating travel itineraries and accommodations and control all invoices and costs associated; - Organization of meetings and company events including: site selection, catering, and support materials; - Preparation of presentations for meetings; - Preparation of reports, letters, manuals, proposals and contracts; - Internet research; - Translation of reports and other documents (English / Portuguese - Portuguese / English); - Organization of training courses (internal and external); - Office management: evaluation and selection of office suppliers and negotiation of the respective contracts; - Invoicing (issuing invoices, billing and billing control, preparation of control maps); - Support in ensuring compliance with applicable legislation, regulations and instructions of OROC (Portuguese Institute of Statutory Auditors), CMVM (Portuguese Securities Market Commission) and Banco de Portugal (Bank of Portugal); - Support in the organization and preparation of documentation to compete for tenders launched in the Public Electronic Procurement Platform and by the European Union; - Support to the management of human resources (contacts, interviews, admissions, personnel data management, contracts, Social Security, hiring benefits, internships, layoffs, etc..); - Negotiation and management of the company’s insurance portfolio; - Management and elaboration of contents for the company’s website; - Support to quality control processes. Show less

Executive Assistant

• 1995 - 1999

- Managing the day-to-day affairs of a Partner of the Audit Department; - Management, scheduling and handling of correspondence; - Scheduling meetings, appointments and travel arrangements; - Drafting proposals, presentations and reports; - Monitor deadlines of projects and ensure deadlines are met; - Organization of training courses; - Preparation of procedures manuals for the company; - Translation of reports and other documents (English / Portuguese - Portuguese / English). Show less

Human Resources Assistant

• 1994 - 1995

- Staff admission; - Personnel data management; - Processing salaries, overtime and daily allowances; - General office tasks. - Staff admission; - Personnel data management; - Processing salaries, overtime and daily allowances; - General office tasks.