Project Coordinator

• Jul 2020 - Present

Senior Executive Assistant

• Dec 2017 - Jul 2020

• Support and collaborate directly with Executive C Level Team. Proactive and preventive calendar management for Executive team.• Management of travel tools, coordination of domestic and international travel arrangements, and expense report tracking for Executive Team.• Coordinate and implement reporting requirements, maintain filing systems and develop standardized reports and templates as needed.• Lead coordinator for team workshops, training sessions, internal and external events, executive meetings and special guests’ receptions.• Complete special projects for senior leadership as requested. Produce high quality reports, presentations, or other documents as directed; consistently provides analytical support for these projects.• Serve as point of contact for possible and current partners, vendors and contractors. Manage communications to support and facilitate business goals.

Executive Administrator - Corporate Travel Manager

• Apr 2017 - Nov 2017

• Support and collaborate directly with Executive C Level Team. Proactive and preventive calendar management for Executive team.• Management of travel tools, coordination of domestic and international travel arrangements for Executive Team and large corporate groups.• Coordinate and implement reporting requirements, maintain filing systems and develop standardized reports and templates as needed• Lead coordinator for team workshops, events, executive meetings and special guests’ receptions.• Vendor management, PO tracking and monitoring. Support the department’s financial processes, including budgets, contracts, purchase orders, payments, reconcile corporate cards, etc. Monitor and control Marketing Budgets for teams across Canada.• Create, submit, track and approve Expense Reports on timely manner. Compile supporting documents for submissions and filling.

Senior Executive Assistant

• Aug 2015 - Apr 2017

• Reported, supported, and collaborated directly with President and Leadership Team.• Managed complete calendar of meetings, commitments and events for the President and Leadership Team while proactively anticipating and resolving scheduling conflicts.• Managed travel arrangements and expense account reports (SAP).• Created and monitored POs, controlled invoice submission.• Established and maintained internal protocols, tracking systems and administrative procedures to be followed, including document and records management.• Lead coordinator for team workshops, events, executive meetings and special guests’ receptions.

Administrative Assistant

• Aug 2014 - Aug 2015

• Developed and proofread invoices, presentations, brochures, publications, reports and relevant material.• Reported, supported, and collaborated directly with Chief Executive Officer.• Experience with Sage Business Vision Accounting System in order entry and order verification.• Set up and uphold manual and automated information filing systems. Elaborated and implemented office procedures; ordered supplies and maintained supply inventory systems.• Distributed regular incoming mail, emails and other materials; coordinated the flow of information internally and with other departments and organizations.

Office Manager / Executive Assistant

• Nov 2010 - Dec 2012

• Generated improvements on the database system for payrolls and employees schedule by preparing a more organized and efficient process, which reduced inaccuracy on payments by 80%.• Maintained balance on accounts of the company, managed accounts payable and receivable, controlled suppliers relations.• Managed calls, meetings, special events and travel arrangements for Chief Executive Officer.• Arranged, reviewed and presented attendance reports, calculated and planned payrolls for all departments.• Interviewed, recruited and hired over 20 employees after conducting needed analysis.

Administrative Assistant and Direct Sales Representative

• Aug 2007 - Nov 2010

• Collaborated directly with executive, human resources, accounting, and sales departments.• Maintained records, financial assets, contracts and administrative files for the sales department.• Negotiated terms and pricing agreements with suppliers and service providers, reducing costs by $5,000 monthly.• Set up and uphold manual and automated information filing systems for sales department.• Generated over $50,000 on profits for sales related to highly efficient interpersonal skills and positive influence on customer