Experience

Davroc Engineering & Materials Testing

• Canada
• Civil Engineering
• 1 - 100 Employee

• Executive Assistant

  • Mar 2000 - Present

  Provide executive-level administrative support to one of the Vice-PresidentsCo-ordinate and carry out the implementation of the new Filing System and Drawing Storage SystemCo-ordinate, structuring, supporting IT and carrying out the implementation of New Invoicing DatabaseMaintain Job Book DatabaseProvide support for IT staff with server and backup systemAssist with the structuring of Cost Accounting SoftwareMake travel arrangements including hotel and car reservationsCo-ordinate meetings and company functions i.e. Team Meetings, Lunch & Learns, and Christmas Party, Company BBQ, Management MeetingsCoordinate repairs to office and office equipmentAccounts Receivable, InvoicingAccounts PayableAssist with the preparation of Phase 1-ESA, Specifications, Proposals, SurveysPreparation of CCDC Contract Documents, Statuatory DeclarationCarry out general administrative duties including answering phones, filing, distribution of incoming mail and couriers, typing, etc.Reading and analyzing incoming memos, requests, submissions, and distributing them as neededProvide backup assistance to Admin staff and their departmentsAssist and create marketing profilesMarketing - Generating Mass Mailing ListsDirect supervision of staffProvide assistance and arrange for scheduling of various testing including concrete, asphalt, etc.Participate in fundraising events such as the Cure Foundation’s “National Denim Day”.Conduct Food Drives at Christmas time to help support those that are less fortunate.Skilled Multi-Tasker.Greet Clients and Contractors, etc.Assist the Health & Safety Committee