Experience

CAA ICON

• United States
• Spectator Sports
• 1 - 100 Employee

• Project Coordinator and Administrative Support

  • Oct 2010 - Present

  Provide Project Coordination for Farmers Field Project Provide Project Coordination for Farmers Field Project



AEG

• United States
• Entertainment Providers
• 700 & Above Employee

• Executive Assistant and Office Coordinator

  • Jan 2007 - Oct 2011

  - Executive support to SVP and Project Managers. Coordinate domestic and international travel arrangements, prepare expense reports, draft legal correspondence, prepare meeting minutes, agendas and event itineraries.- Compile information for spreadsheets, produce reports and maintain updates with new data. Create detailed PowerPoint presentations for events and meetings.- Create and process purchase orders, change orders and assemble vendor contracts and agreements for special projects, review invoices and match with supporting documents, handle and resolve various tax issues. - Maintained project control logs. Assembled and distributed weekly O.A.C. meeting minutes and all other project coordination.- Manage and maintain FTP site for various projects, both international and domestic. Built a document index of all existing files.- Successfully coordinated and oversaw the logistics of 3 office moves and relocations. Serve as liaison to building management.- Oversee the daily functions of the office, keep inventory and execute all general office duties. Serve as point of contact and have established relationships with all clients, vendors and sub-contractors. Assist with special projects on a case by case basis.



American Heart Association

• United States
• Wellness and Fitness Services
• 700 & Above Employee

• Administrative Assistant

  • Mar 2002 - Jan 2007

  - Fully responsible for the front desk/reception area. Answered a 20 line switchboard, greeted guests and walk-in customers.- Administrative support to Office Manager and Event Directors. Assisted with event coordination, researched potential sponsorship opportunities, drafted letters and coordinated massive mailing. - Assisted Fundraising Directors with gathering data for finance reports, confirming donations, researching items for auctions and assisted on various projects related to galas, auctions and sponsorship.- Fully responsible for accounts payable, kept inventory, stocked all kitchens and supply rooms within 5 floors, coordinated and scheduled any necessary maintenance.- Prepared and distributed weekly meeting schedules, and prepared Executive Director’s master calendar of events organization wide.



ACS Image Solutions, Inc

• Administrative Assistant / Receptionist

  • Oct 1998 - Apr 2001

  - Performed all front desk duties, successfully handled the toll free office number, and transferred all calls accordingly. - Administrative support to 4 Department Managers with account activities, customer relations and all administrative needs.- Tracked and monitored business results on a daily basis using a corporate database.- Fully responsible for accounts payable; reviewed invoices for accuracy, coded them and allocated costs between departments.- Organized confidential personnel paperwork and files for District Human Resources Manager. Assisted with new benefits roll outs.- Maintained inventory of office, kitchen and production supplies. Processed timesheets and submitted to payroll. - Successfully executed all other office and administrative duties.



Nesco Service Agency

• Assistant Staff Coordinator

  • Dec 1997 - Oct 1998

  - Interviewed potential candidates and placed on temporary job assignments.- Acted as a point of contact for clients seeking to hire temporary employees.- Processed all new hire paperwork and maintained employee personal data and files organized and confidential.- Assisted with processing payroll in a timely manner to meet all deadlines. - Interviewed potential candidates and placed on temporary job assignments.- Acted as a point of contact for clients seeking to hire temporary employees.- Processed all new hire paperwork and maintained employee personal data and files organized and confidential.- Assisted with processing payroll in a timely manner to meet all deadlines.