Executive Assistant To Chief Executive Officer

• Sep 2021 - Present

Senior Executive Assistant - Deputy Vice Chancellor Research, Enterprise & International

• Aug 2018 - Sep 2021

Key responsibilities: • Extensive diary management for the DVC Research, Enterprise & International; • Manage emails received relating to the business and approvals under delegated authority; • Manage external stakeholder enquiries received by phone, email or mail; • Liaise with various Universities and Institutes to coordinate meetings; • Coordinate all room bookings, audio visual and zoom conferencing facilities required for DVC meetings; • Coordinate domestic and international flights, accommodation and travel arrangements as required; • Process credit card expenses and maintain all receipts for proof of purchase; Show less

Executive Assistant To Chief Executive Officer & Chief Operating Officer

• Dec 2016 - Aug 2018

Key responsibilities:• Extensive diary management for the CEO and COO;• Manage emails received relating to the business and approvals under delegated authority;• Manage customer and external stakeholder enquiries / correspondence received by phone, email or mail. On receipt of the correspondence I am required to delegate it to the correct Executive General Manager for investigation and action;• Coordinate Management Team monthly and weekly meetings ensuring all minutes, actions and agendas are finalised and papers issued prior to the meeting;• Liaise with the Chairman of the Board and Board of Directors to coordinate all Board meetings and Board Subcommittee meetings;• Administer the loading of all Management and Board meeting papers into Diligent boardbooks for viewing prior to the meeting.• Coordinate all room bookings, audio visual and video conferencing facilities required for any CEO and COO meetings.• Coordinate domestic and international flights, accommodation and travel arrangements as required;• Process invoices for payment ensuring all costs are approved and correct based on the original service agreement;• Process credit card expenses and maintain all receipts for proof of purchase. Show less

Executive Assistant to Acting CEO

• Aug 2014 - Jul 2018

Key responsibilities were the same as the work currently conducted as the Executive Assistant to the CEO and COO. However, workload has increased to include working for the first and second in charge of the business.

Acting Executive Assistant to General Manager

• Nov 2012 - Aug 2014

Provide a high level of administrative support to the General Manager while working with the management team.Key responsibilities:• Extensive diary management;• Manage emails received relating to the business and approvals under delegated authority;• Manage customer and external stakeholder enquiries / correspondence received by phone, email or mail. Investigate and coordinate response to the correspondence.• Prepare fortnightly management meeting agendas, minutes and actions.• Extensive time management and high level of communication with job share partner. Show less

Senior Investigations Officer

• Jan 2009 - Oct 2012

The role involved me being the contact for all correspondence received that related to issues in a Division. The position required a high level of eye for detail to ensure all matters were address in responding to customers.

Personal Assistant

• Oct 2003 - Dec 2008

Provide a high level of administrative and assistant support to a large section (47 employees) spread over the distribution area, required high level of multi tasking and communication skills liaising with staff.

Acting Executive Assistant - General Manager

• Feb 2005 - Feb 2006

I held the position for a year whilst covering for a colleague on leave. Performed tasks with a high level of confidentiality and ensure the high level of work was kept to the standard expected by the General Manager.

Acting Executive Assistant - General Manager

• Feb 2004 - May 2004

Held the position while a colleague was on leave, keeping all aspects of the General Manager office to a high standard.

Administrative Assistant

• Apr 2000 - Oct 2003

Provided administrative support to a the Engineering Section and I was heavily involved in the coordination of the recruitment of Graduate, Scholar, Trainee and Work Experience Programs.

Receptionist

• May 1999 - Apr 2000

Provide basic administration support and assist customers attending site.