Amelia Rio Anglo
PERSONAL ASSISTANT TO THE FOUNDER & CEO at Phars Film- Claim this Profile
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Bio
Credentials
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Driver's License
United Arab EmiratesMar, 2020- Oct, 2024 -
Administrative Assistant Certification
Distance Education Accrediting Commission
Experience
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Phars Film
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United Arab Emirates
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Movies, Videos, and Sound
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1 - 100 Employee
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PERSONAL ASSISTANT TO THE FOUNDER & CEO
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Apr 2018 - Present
Film Acquisition & Distribution: - Assisted the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. - Access personal e-mails of CEO and ensure the confidentiality of correspondence. - Developed innovative procedures for more efficient process management and initiate solution or action plan with best practice standards. Introduced shared file networking for easy access and remote accessibility. - Demonstrated ability to lead and be a team player in planning media plan and execution of premiere events. Effectively schemed an outlined marketing plans and budgets on a maximum exposure unto different media platforms to reach the maximum audience target. - Process booking orders and manage the daily print advertising of now showing & coming soon films in Gulf News. Work closely with the graphic designer to ensure the daily updates of artwork, ratings & release dates for newsprint. Property Management - Operate 140 units administrative functions and maintain good relationship within brokers, clients, developers and tenants. - Full control on payments of Community Service Charges, utility bills, maintenance, cleaning services, all other expenditures related to property and collections of rentals. - Prepare lease contract and collect all supporting documents to complete the leasing process. - Act as point of contact for any maintenance issues and plan a strategic action to resolve the issues in a timely manner and cost-effective way. - Generate statement of buying & selling units to determine the profit, loss and all other expenditures during the process. - Generate monthly income statement, profit & loss, and bank reconciliation. Show less
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Gulf Film
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United Arab Emirates
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Entertainment Providers
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1 - 100 Employee
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PERSONAL ASSISTANT TO CONSULTANT MANAGER (Previous Owner of Gulf Film)
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Oct 2011 - Mar 2018
Film Acquisition & Distribution - Reports and update the Director with daily activities & all-important matters. Access personal e-mails of director and ensure the confidentiality of correspondence. Provide administrative support including diary management, travel itineraries, visa applications, hotel bookings & conference hall reservations. - Ensure the Director’s attendance and registration in Cannes Film Festival, Berlin Film Festival, America Film Festival and all other film festivals throughout the year. - Sustained a crucial role between Gulf Film senior executives, exhibitor partners and the owner with focus on communication of competitive film releases in the region. - Mobilized film marketing assets with coordination of fellow distributor and exhibitor; and warrant its placement in all sites and media platforms. - Screen director’s emails, filter important matters, act & reply efficiently on each correspondence. - Provide marketing reports such as completed projects, budgets, marketing expenditures and draft invoice. Maintain good relationship with advertising agencies. - Actively administer the daily operations with high-degree of accuracy of all business networks and initiate solution or action in any given circumstances. Property Management - Provided leadership to property business and responsible in all administrative & functions of property management. - Able to negotiate to waive unnecessary property fees and extend payable due dates. Built a close-working relationship with advertising agencies to continue their usual support with organization. - Processed related property documents such as Lease Agreement, Ejari & DEWA registration. Keep track of legal documents such Sale & Purchase Agreement, Broker’s Agreement, Oqood, Payment Completion Certificate, Title Deed, etc. - Attend to all maintenance issues & provide solution in a timely manner and cost-effective way. - Generate reports such as bank reconciliation, profit & loss, income statement. Show less
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The Boathouse LLC
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United States
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Marine Administrator and Sales Executive
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Nov 2010 - Sep 2011
- Support Managing Director in planning day-to-day activities and update current project. - Demonstrated ability to adapt & learn the nature of the business and understand the language & terminologies of boat - Advertise boats for sale, marine retail goods and marine/boating services. Managed the job costing & quotation. Introduced new vendors to reduce about 50% of company overheads and makes company’s mark-up profit around 50-70% in each project. - Initiate to obtain a well-defined weekly job order plan to set completion time with operations team, communicate recommendations to boat owners, and to avoid loss on dry docking spaces. - Conducted a periodic inventory of spare parts and retail goods for restoration and replenishment. - Managed the creative design of flyers, newsletter, company websites and promotional ads. - Administer correspondence letter and internal memos. - Generate report of annual leave balances, attendance & absences of employees. - Assist accounts department in generating invoices, payment collection, purchase orders & petty cash. Show less
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Executive Assistant to Managing Director
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Feb 2010 - Oct 2010
- Directly reports to the Managing Director the daily operational activities, sales update, profits, forecast upcoming expense and account balances. - Managed travel itineraries, visa applications and hotel accommodation. - Delegate & schedule daily routes of drivers for delivery & pick-up. - Maintained a confidential files and correspondence letters - Approached new potential clients for the business and outlined sales contracts. - Facilitate employee’s visa application and cancellation, lease agreements & trade license. - Managed project requirements, deliveries & completion. - Produced attendance reports & leave balances for pay-roll, income statement, balance sheet, cash flow reports, debtor ledgers and sales report. Supervised petty cash handlings, invoices, banking, payments & collections. Managed shipments & deliveries; purchase orders & replenishment of office supplies. Show less
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Pro Action Media FZ LLC
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United Arab Emirates
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Media Production
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Executive Assistant to General Manager
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Jan 2008 - Feb 2010
- Directly reports to General Manager the daily operation activities, upcoming film projects, project inquiries and other bank related matters. - Prepares correspondence letters and memos. - Responsible on company registration, lease agreement, licensing, insurance, contracts, vehicle registration, and employees’ visa. - Full control on petty cash funds, payment collections, pay-rolls & banking transactions. - Supervised employees cash loans and advances. Oversee production equipment handlings. Show less
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Executive Assistant to General Manager
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Sep 2005 - Oct 2007
- Provide administrative assistance and run front desk effectively. - Maintain General Manager’s calendar – plan & schedule meetings and travel itineraries. - Plan the weekly schedule of Service Engineer the job orders & incoming site visit. - Produced monthly expenses, payables & collection reports, completed & work-in progress project for Annual Audit. - Acts as technical support for machine troubles in absence of Service Engineer. - Conduct periodic inventory of stored items & equipment. Send inquiries of spare parts availability & costings, technical support & shipments with Japan Head Office. - Monitor international shipments of spare parts & machineries and provide necessary shipping documents for customer clearance. Show less
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Education
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2001 - 2005
University of Makati
Bachelor of Science in Telecommunications Technology, Telecommunications Technology/Technician
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