Executive Assistant

• Mar 2023 - Present

Executive Assistant

• Apr 2022 - Mar 2023

Managed a daily task list and priorities for two founding partners and associate. ● Answering all emails and phone calls for clients in a professional and timely manner; function as liaison between the team and the investors. ● Monitor all mail including tax notices, bills, international filings, deliverables. ● Communicate with the limited partners for scheduling travel, meetings, dinners and in person events. ● Book all international and domestic travel; inclusive of hotels, vehicles, flights, and train tickets (noting currency exchange if applicable). ● Responsible for reconciling travel and reimbursement reports for each fiscal year and billing the appropriate vendors for reimbursement to IC LLC; maintaining the physical files and digital copies. ● Download fund bank statements for bookkeeping software, Quicken. ● Prepare monthly financial reports. ● Coordinate with fund tax accountant– ensuring everything will be paid and filed on time. ● Manage all wire transfers internally for Indigo Capital’s banking institutions if over a certain amount. ● Developed a better filing system on the shared drive for digital copies of confidential files. ● Keep a rigorous record of checks from Indigo’s funds. ● Oversee all printing materials for board meetings. ● Pay invoices that are addressed to Indigo's investments, entities, and funds. ● Keep inventory of office supplies, groceries and deliveries; maintain a positive relationship with the building management Show less

Conference Coordinator

• Sep 2019 - Apr 2022

• Manage two floors and over 80 conference rooms. Many rooms have up to eight different meetings held in the space each day. • Coordinate with the many departments it takes to successfully run a meeting for whomever is hosting the meeting. These departments consist of; catering, maintenance, media, outside vendors, assistants, partners and clients. • Compile and correct the reports that need to be presented between departments • Maintain an accurate mental record of partners, attorneys, of counsel, special counsel and their associated “home” office as well as knowing their assistants in order to get things accomplished in a seamless way • Responsible to pick up the phone to every incoming call and send to the correct department • Maintain a highly professional appearance for partners and clients during day to day operations • Expected to work extreme hours; am always willing to do overtime and work long nights and weekends in order to manage the work load for the firm • Fluent in the conference software for booking the different types of meetings our firm hosts • Ability to book zoom meetings, set up international dial-ins, manage webex, record webinars, remote in to assist and trouble shoot for remote meetings • Have planned and executed various events such as; partner meetings, board meetings, depositions, cocktail parties, client dinners, seminars, moot court room meetings, witness preparation, merger and acquisition meetings, incoming associate summer events, etc. • Manage requests as they come in, acting immediately and making the appropriate choice given the importance of the situation • Report on the two conference center floors each night; keeping a detailed inventory for 80 rooms Show less

Personal Assistant

• Jan 2019 - Aug 2019

· Research and handle all travel arrangements; securing visas, hotel accommodations, specific activities and provide a detailed itinerary. Troubleshoot all potential issues that could arise. · Assist in event planning; vetting venues, finding a caterer, handling PA and technology systems, provide graphics · Handle all correspondence for clients personal lives, acting as the main liaison between client and all personal and professional contacts · Manage expenses, pay bills, open mail, have access to emails and act as a second reminder to all clients – this included last will and testaments, bills, budgets, credit card payments, business payments, balancing accounts · Maintain multiple clients schedules while anticipating their needs day by day – managed 20 different clients schedules at one point · Provide expense reports via excel or google sheets and turning in client expenses weekly · Perform many errand based tasks with loose instructions — am required to make decisions as the client would · Expected to perform tasks with the utmost level of confidentiality Show less

Projects Coordinator

• Jul 2017 - Jan 2019

· Manage, support and shape all statewide programs (i.e. Great American Cleanup, Fresh Paint Days, Litter Education - Uncapped, UpCycled, and End Litter, Department of Environmental Quality Clean Communities)· Plan, implement and maintain all marketing programs in order to grow our participation, sponsor base and affiliate count· Compile the annual report using adobe indesign and program reports for weekly staff meetings, monthly board meetings, executive board meetings and the yearly fiscal meeting· Responsible for website maintenance, advertising, marketing and sending out press releases to all press contacts (i.e. designing all promotional pamphlets for conferences, brochures, social media graphics, workshop invitations, business cards)· Handle website maintenance using Squarespace· Prepare nominations for Environmental Excellence Celebration in all available categories, vet judges and provide the nominations to the judges from different state agencies· Compile finalist and winner letters to send to each organization / individual · Prepare for the Environmental Excellence Celebration and Competition; includes Keynote presentation, order of the show, stage script for the emcees, program itinerary, program for attendees, all graphics for the raffle portion and table sponsor cards· Attend sponsorship meetings, garner new sponsors through conferences Show less

Office Administrator

• Jul 2017 - Jan 2018

· Maintained a record for all affiliates; includes whether they paid dues, have participated in programs, attended free workshops, have secured grants· Created all content for our. AffiliatE-News letter using Vertical Response software· Managed all of Keep Oklahoma Beautiful’s. 66+ affiliate network· Answered the office phone, answered all questions, managed expenses· Responsible for opening mail and paying bills· Planned four annual statewide workshops; created sign up through Google Forms, imbedded it via squarespace, advertised through social media platforms, provided attendees with agenda, found speakers, found an affiliate host, vetted location and venue to accommodate the needs of the workshop· Attended networking events through similar environmental nonprofits and state agencies, worked the booth at conferences· Responsible for hotel accommodations, conference itinerary and travel preparation · Solicited raffle items for the Environmental Excellence Celebration (100,000+ of items), maintained the seating chart for finalists, winners, sponsors and attendees (600+ people)· IT support for all coworkers and ran all social media accounts (Twitter, Facebook, Youtube, Instagram) Show less

Outreach Specialist

• May 2009 - Aug 2017

Outreach Specialist (May 2012 - July 2017) • I worked as an outreach specialist, traveling the state of Oklahoma teaching hands on science programs through the libraries summer reading program Floor facilitator (May 2009 - May 2012) • Facilitated all different exhibits, rotating on the science floor Apprentice (May 2005 - May 2009) • Support role to all full-time employees for the summer science camps Outreach Specialist (May 2012 - July 2017) • I worked as an outreach specialist, traveling the state of Oklahoma teaching hands on science programs through the libraries summer reading program Floor facilitator (May 2009 - May 2012) • Facilitated all different exhibits, rotating on the science floor Apprentice (May 2005 - May 2009) • Support role to all full-time employees for the summer science camps

Gymnastics Instructor

• Jan 2008 - Jan 2012

I coached pre-school, girls and level four girls classes. Helped to develop curriculum, choreograph routines and met with parents for one-on-one meetings. I coached pre-school, girls and level four girls classes. Helped to develop curriculum, choreograph routines and met with parents for one-on-one meetings.