Administrative Assistant

• Apr 2017 - Present

HR Assistant

• Oct 2014 - Oct 2016

- Create new hire packets, assist with on-boarding - Create and maintain all employee files - Manage Creation/activation/deactivate of all employee badges - Assist with the organization of employee programs, new hire orientations, company events and/or activities - Assist with employee benefit responsibilities (401(k)/health open enrollment) when required - People Soft entry for new hires, contractors, terminations, manager changes, shift changes, promotions, etc. - Take inventory/order and distribute first aid safety supplies - Check all medicine cabinets quarterly; monitor cabinets for expired or needed equipment and/or supplies. - Monitor and carry out responsibilities related to the Employee Safety Incentive Program (Safety Jackpot), Posting information, distributing game cards, etc. - Manage electronic filing of all I-9 forms and re verification - Manage SharePoint requisition site for all new hires, terminated, and change employee status - Manage employee referral program and keep track of employee anniversaries for pay out - Manage employee service awards luncheon and distribute service award packets - Manage employee Safety Shoe Vouchers (Lehigh Shoes) - Manage employee Spot Awards Program - Perform general clerical duties to include but not limited to: photocopying, faxing, scanning, mailing, filing. - Perform many other work related duties or special projects as assigned by the HR Manager - Ensure confidentiality of all team member data in accordance with privacy policies and applicable law Show less

Legal Assistant

• Apr 2013 - Oct 2014

- General Legal Department Tasks- Process expense reports, process law firm invoices, coordinate and book domestic and international travel, coordinate meetings on and off- site, handle mailing of parcels and priority packages, scanning, faxing, filing, order supplies, collect, sort and deliver mail to legal staff, coordinate monthly staff meetings and safety audits, assist General Counsel with audits, litigation, contracts, and Intellectual Property correspondence- Trade Compliance Tasks- Screen and approve all Foreign National Visitors who come into the building and log information into SharePoint site, audit visitor sign in logs at HQ location- Intellectual Property Tasks- Set up and maintain patent and trademark files, update status chart, SharePoint database, and patent books regularly, assist in preparation of Intellectual Property monthly committee meetings, update patents and applications in CPI and AMS databases- Contracts Tasks- Obtain Certificate of Insurance, maintain and upload contracts in ISNetworld database. Show less

Receptionist/Administrative Assistant

• Dec 2009 - Apr 2013

- Data Entry, answering multiple phone lines, greeting and signing in guests, scanning, faxing, filing, set up guest with internet access, check-in foreign national visitors.- Assistant to the IT Department by coding phone bills, working in Oracle and JDE, manage the Verizon website and AT&T website for the company.- Assistant to the Accounting Department by stamping and printing invoices in CASS Systems and outlook, update Account analysis spreadsheet, payroll batches spreadsheet, Web ADI spreadsheet, put statements together, and send out expense checks, sort and scan invoices.- Assistant to the HR Department by heading up activities we are offering, posting listings on the intranet, input classes that employees have taken in People Soft, work in the SharePoint site, order lunches for all groups, manage and set up conference rooms for meetings. Show less