Operations/Production Coordinator

• Apr 2022 - Present

• Assist multiple executives with special projects and support departments with assorted requests. • Generate detailed call sheets for multiple projects, to facilitate efficient coordination.• Book hotel reservations and car rentals, streamlining travel logistics for employees and crew.• Oversee a team of 6+ Production Assistants, ensuring the successful execution of production tasks and responsibilities.• Work closely with HR to introduce new employees to company culture, policies, and benefits.• Absence Coordinator to all employees for vacation/sick/comp. day requests (30+/wk); work with department heads to ensure proper approvals. • Work with property management; interact with property security, prepare invoices for billing, update parking database, coordinate with TMZ production and property management regarding facility updates, etc.• Collaborate with Fox security to ensure proper employee badge access and emergency protocols are being followed.• Create PO’s in Pilotware for multiple accounts.• Coordinate with food vendors to plan, organize, and execute an employee lunch program, while adhering to budget constraints.• Maintain 3 conference room/studio calendars daily (schedule interviews, coordinate meetings). Show less

Research Assistant

• Jan 2019 - Mar 2023

• Manage and send daily analytic reports to executives and department heads.• Prepare Weekly and Monthly Cross Platform Reports for all TMZ sites.• Create Monthly Report for General Manager showing avg. unique views & page views for TMZ & TooFab• Served as Information Manager for Asset Management Tool transition; Dalet 3.5 to Dalet Galaxyo Communicate with IT, Broadcast, Post-Production, and Production to establish easy workflow

Receptionist

• Jun 2014 - Apr 2022

• Administrative duties supporting over 250 employees (heavy phones, filing, data entry, copying, scanning).• Welcome incoming guests, including celebrity and high-level executives, and notifying internal employees upon guest arrivals.• Support the General Manager; manage calendar, schedule meetings, answer multiple phone lines, proofread projects.• Cover as Director of Publicity; send press releases, coordinate with other publicist and entertainment companies, manage calendar, field phone calls.• Serve as Talent Acquisition Manager as needed; Schedule FT, PT, and Internship interviews, manage Talent Acquisition Coordinator calendar.• Train all incoming production staff on receptionist duties to ensure a clean, safe, and productive environment. • Create 30+ FedEx label requests a week ranging from general mail to priority shipments, as well as keep track of shipments and deliveries, monitor and order supplies. Show less

Executive Assistant

• Jul 2009 - Jan 2014

Perform all duties related to office support (greeting customers, answering phones, scanning, filing, copying, faxing) •Provide administrative support to a senior staff of 5 •Handle large volume of phone calls and emails daily •Discreetly handle sensitive information while processing hundreds of documents weekly •Data entry into several proprietary software programs with proficiency •Stock and order supplies, distribute mail, and maintain order in the lobby area •Deadline driven, meeting escrow closing dates, funding dates, wire cutoff times *Certificate in Strategic Marketing Show less

Cashier

• Jan 2008 - Aug 2008