Office Manager

• Feb 2013 - Present

Duties as Office Manager to Board Member & CEO / Chairman Prepare & Maintain records for all Board Meetings, and for Executive meetings and other Board Committees. Monitor and verify all meeting minutes and circulate to the Board. Organizing meetings and appointments and daily office work for CEO & Chairman Office Liaising with members of the senior management team. Organizing daily and weekly meeting calendar. Dealing with post and emails Internally & Externally. Filing all correspondence and documents. Arranging tickets booking, reservations & travels Typing all confidential documents. Preparing & Updating Company’s organization chart. Preparing presentation for finance Dept. upon the information provided. Preparation of company general assembly meeting. Show less

Risk & Compliance Officer - Office Manager (CEO & Chairman)

• Aug 2008 - Oct 2012

Duties as Office Manager to CEO / Chairman &MD Prepare & Maintain records for all Board Meetings, and for Executive meetings and other Board Committees. Monitor and verify all meeting minutes and circulate to the Board. Organizing meetings and appointments and daily office work for CEO & Chairman Office Liaising with members of the senior management team. Organizing daily and weekly meeting calendar. Dealing with post and emails Internally & Externally. Filing all correspondence and documents. Arranging tickets booking, reservations & travels Typing all confidential documents. Preparing & Updating Company’s organization chart. Preparing presentation for finance Dept. upon the information provided. Preparation of company general assembly meeting. Duties as Risk & Compliance Officer Responsible for compliance issues relating to the legal services and Shariah Consultancy. Oversee licensing requirements and regulatory obligations for all licensed individuals in the operating entities in the company. Maintain appropriate written procedures to ensure compliance with applicable legislation, regulations and group policies, and to monitor adherence to such procedures. Interact with employee from other departments and communicate with them the Recall and making sure that all documents and periodic reports have been sent on time. Monitored all the compliance activities of all departments in order to identify different trends to ensure that all the activities are running smoothly. Reporting of violations of rules and laws to authorize enforcement agencies also includes potential violations i.e. those which may take place in the future. Well organized, with the ability to work autonomously and deal with a busy workload. Ability to communicate effectively with staff and management. Confidence and persuasiveness, with the ability to motivate colleagues and support the embedding of a positive compliance and risk management culture. Show less

Secretary (Back office)

• Jul 1995 - Nov 2008

Shareholders Capital Increase:- Preparing the statement of capital increase percentage of each client, depend on his royalty; announce date and percentage of capital increase. Correspondence client about their interest of subscription. Preparing the subscription form, internal memo to Finance Dept. requesting them to issue subscription check by debiting client account. Sending the subscription form & check. Following up the shares certificate & handing over to finance dept to credit clients' Portfolio. Extension Forward / Future Contract :- Correspondence KCC of extension purposed contract. Informing finance dept. of the new date of extension. Printing from KSE Investment system, sending it to concerned client. Informing & following client‘s overdraft portfolio position Informing finance to credit received money to concerned portfolio. Preparing contracts, Covering all money laundry procedures & Informing KSE of opening new portfolio. Transaction of Client’s Shares (Shares in / Shares out) General Assembly Meeting :- *Responsible for requesting the proxy, Annual Report and signing it from the Chairman. Handing over the proxy for concerned to attend meeting. Responsible for requesting the dividend & handing over to finance dept to credit clients' Portfolio. Responding of all the correspondences of Department as below: The sharing companies generally and the investment companies specifically. Kuwait Clearing Company, Kuwait Stock Exchange & related government institution. In charges of preparing daily Economic publication "newspapers" Prepared the company organization charts. Created the Filing System of listed companies in Kuwait Stock Exchange. Show less

Secretary

• Jan 1995 - Jun 1995