Client Services Coordinator

• Jan 2022 - Present

Office Manager

• Jul 2019 - Sep 2021

★ Manage Client Files & Appropriate Documents during Home Sale/Purchase Transactions. ★ Social Media Marketing for both the Broker and Agent working out of the office, including current listings with Skyline Realty. ★ Created and designed marketing post cards for Office & Listings using a Digital Design Platform. ★ Manage Broker’s Email & Contacts for quick response times and efficiency while traveling, showing properties, scheduling inspections and final walk-through completion. ★ Created and maintain online landing page for the business providing information about hours, location, contact, etc. Show less

Administrative Specialist II, Engineering Department

• Jun 2017 - Jun 2019

★ Manage City Capitol Improvement Files on shared drive and hard copy for reference and closeout procedures. ★ Track all invoices and expenditures for City Department and permits. ★ Manage Civil Permit Files, track plans and resubmittals, coordinate communication effectively between City Engineer and outside clients and/or residents. ★ Assist in coordinating and/or writing Water Right Assignment & Assumptions, file management, and communication outside of City Office. ★ Assist in maintaining City Engineer Calendar for upcoming meetings, site visits, inspections, and communication with outside Inspection and/or Engineering firms. ★ Provide assistance in the field with inspections on Public Works Improvements in new subdivisions / homes. Show less

Production Manager

• Jun 2015 - Jan 2017

★ Managed logistics and scheduling for the production lines and quantity of employees needed for each line, factoring in inventory supplies needed, run-time & packing time. ★ Managed logistics and scheduling for the warehouse, taking into account storage space, shipping times, truck delays, and warehouse crew available. ★ Implemented paper-less purchase order process. ★ Managed effective communication with customers and all outgoing shipments of finished goods. ★ Tracked all incoming purchase orders, calculated for yield (tank) sizes and final packaged quantities. Show less

Project Assistant / HVAC Coordinator

• Oct 2014 - Jun 2015

★ Managed Cloud Database for all building and project plans for easy access in the field by all trade contractors. ★ Coordinated all preventative HVAC maintenance at clients buildings per scheduled contract. ★ Tracked HVAC technician's time and travel when working on preventative maintenances or construction sites. ★ Wrote sub-contracts and invoices in SAGE Contractor and oversaw sending and receiving of signed sub-contracts and invoices. ★ Managed Cloud Database for all building and project plans for easy access in the field by all trade contractors. ★ Coordinated all preventative HVAC maintenance at clients buildings per scheduled contract. ★ Tracked HVAC technician's time and travel when working on preventative maintenances or construction sites. ★ Wrote sub-contracts and invoices in SAGE Contractor and oversaw sending and receiving of signed sub-contracts and invoices.

HVAC Coordinator

• Feb 2014 - Oct 2014

★ Responsible for all major HVAC repairs, FOPM bids, keeping store personnel updated. ★ Created new store folders for HVAC information, maintained with current information. ★ Coordinated scheduling with repairs, installs, replacements, between vendor and stores. ★ Maintained vendor store lists and pricing, updated as necessary. ★ Responsible for all major HVAC repairs, FOPM bids, keeping store personnel updated. ★ Created new store folders for HVAC information, maintained with current information. ★ Coordinated scheduling with repairs, installs, replacements, between vendor and stores. ★ Maintained vendor store lists and pricing, updated as necessary.

Administrative Assistant

• Jul 2013 - Feb 2014

★ Tracked all invoices and current charges of customers. ★ Responsible for receiving all incoming shipments & new inventory. ★ Manage I.I.D. inventory & customers, calibrations & account issues, DMV forms. ★ Bank deposits, record keeping, and writing checks for any incoming C.O.D. orders . ★ Answer & direct all incoming calls and requests. ★ Tracked all invoices and current charges of customers. ★ Responsible for receiving all incoming shipments & new inventory. ★ Manage I.I.D. inventory & customers, calibrations & account issues, DMV forms. ★ Bank deposits, record keeping, and writing checks for any incoming C.O.D. orders . ★ Answer & direct all incoming calls and requests.

Office Manager

• May 2011 - Jul 2013

★ Managed field laborer’s times via AirClic/Tractpro programs for weekly payroll. ★ Managed purchases and vendor accounts for branch office. ★ Tracked inventory, vehicle inspection logs, and receipts via Docuware system. ★ Put new jobs in accounting program, set budgets, estimated hours & expenses. ★ Maintained contact with contract administrators for billing of jobs & work done. ★ Managed field laborer’s times via AirClic/Tractpro programs for weekly payroll. ★ Managed purchases and vendor accounts for branch office. ★ Tracked inventory, vehicle inspection logs, and receipts via Docuware system. ★ Put new jobs in accounting program, set budgets, estimated hours & expenses. ★ Maintained contact with contract administrators for billing of jobs & work done.

Account Manager/Dispatcher

• Feb 2009 - May 2011

★ Managed maintenance accounts/files, and emergency service calls/dispatches. ★ Maintained filter stock & inventory, took charge of placing orders. ★ Set appointments, arranged flights/hotels, managed calendars. ★ Created & maintained company website for marketing & customer contact. ★ Monitored company wireless acct., programmed phones & laptops, monitored GPS, etc. ★ Managed maintenance accounts/files, and emergency service calls/dispatches. ★ Maintained filter stock & inventory, took charge of placing orders. ★ Set appointments, arranged flights/hotels, managed calendars. ★ Created & maintained company website for marketing & customer contact. ★ Monitored company wireless acct., programmed phones & laptops, monitored GPS, etc.