Amanda Moseley-Harris

Office Manager at The Sells Agency
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Contact Information
us****@****om
(386) 825-5501
Location
Pine Bluff, Arkansas, United States, US

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Experience

    • United States
    • Advertising Services
    • 1 - 100 Employee
    • Office Manager
      • Sep 2022 - Present

      *RECEPTIONIST* *Covers reception desk. *Opens and sorts mail; Delivers all communication to appropriate staff member. *OFFICE MANAGER* *Stays ahead of offices needs- maintains conference room and kitchen. *Maintains inventory of office supplies/forms in proper order and quantity and reorders as required. *Celebrates office birthdays- coordinates card signing for each employee and monthly birthday parties. *Maintains hard copy of client and general office files *Authorizes service calls for repair and maintenance of office equipment, including copiers, fax machines, printers, postage meter equipment, coffee and water machines. *Ensures maintenance of clean, healthy office environment for all personnel. Maintains an attractive office appearance for visitors and clients. Communicates with building manager about repairs and updates as needed. *Maintains filing system. Moves files to off-site storage yearly. Handles shredding of files 7+ years old. Sets up new filing system yearly. *BILLING SPECIALIST* *Learns and understands the ins and outs of clients and billing. *Runs weekly retainer reports. *Sets up new clients. *Enters vendor invoices related to billable clients for payment. Enters media invoices for payment. *Great communicator with the AEs and really works with them on what they want to bill month to month. *Understands media’s coding system, knows what to do with credits and budget adjustments. *Runs all invoices, project and media, and returns to AE for approval. After making appropriate changes, submits for final approval. Sends final invoices to AE’s to send to clients and mails appropriate copies. *Chases billable staff for timesheets, and clarifies any unclear entries. *Prepares monthly billing worksheets after billing process is completed. Show less

    • Administrative Assistant
      • May 2017 - Aug 2022

      Adhered to DOT, EPA and OSHA regulations. Managed disposal of hazardous, non-hazardous, universal waste, and special waste materials for customers. Characterized waste using MSDS' and analytical reports to generate accurate material profiles into multiple TSDF's. Arranged chemical waste pick-ups and disposal offloads. Oversaw manifesting system using Terralink software, including maintaining inspection-ready manifest documentation, managing shipping documentation and labels required for "cradle to grave" tracking, assisting customers with their annual hazardous waste reporting, and checking driver paperwork for errors. Authored clear and professional quotations for transportation and disposal of waste. Utilized QuickBooks to generate invoices upon receipt of billing information, and to generate statements, and PO#'s. Delivered exceptional customer service on collection calls of past due invoices and maintained calm and professional demeanor. Created and updated physical records and digital files to maintain current, accurate and compliant documentation in physical and computer-based filing systems. Show less

    • Environmental Services
    • 1 - 100 Employee
    • Accounts Receivable Clerk
      • Nov 2012 - May 2017

      Utilized Peachtree software to generate invoices upon receipt of billing information, and to create statements, and PO#'s. Verified customer pricing and billing information. Performed weekly collection calls on past due invoices, maintained calm and professional demeanor. Some Accounts Payable duties, such as assisting in reconciling credit cards, vendor account maintenance, electronic check deposits, posting payments, and taking credit card payments and processing them through online banking portal. Some dispatching duties, such as scheduling waste pick up's and disposal offloads, generating driver paperwork and processing it at end of day, generating shipping documents and labels using Teralink software, and monthly customer calls to assess their waste disposal needs. Arranged office equipment repair and maintenance with vendors. Restocked supplies to maintain adequate stock levels. Kept reception area clean and neat to give visitors positive first impression and greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance. Show less

    • United States
    • Environmental Services
    • 400 - 500 Employee
    • Administrative Assistant
      • Dec 2011 - Nov 2012

      Answered multi-line phone system, routing calls, and delivering messages to staff. Generated invoices and credit notes using Microsoft Dynamics AX. Verified pricing and billing notes. Setup and maintained new customers and vendors. Very heavy data entry. Generated driver paperwork. Took credit card payments over phone. Answered multi-line phone system, routing calls, and delivering messages to staff. Generated invoices and credit notes using Microsoft Dynamics AX. Verified pricing and billing notes. Setup and maintained new customers and vendors. Very heavy data entry. Generated driver paperwork. Took credit card payments over phone.

    • United States
    • Retail
    • 700 & Above Employee
    • Photo lab Specialist
      • Apr 2007 - Aug 2011

      Performed opening and closing procedures to keep operations running smoothly, and managed photo lab inventory, placing orders for toner, ink and paper when supplies were low. Maintained lab printers and processing equipment, ensuring proper functioning for each shift and performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment. Accepted and completed in-person and online orders for photographs and photo merchandise. Provided high level of assistance to customers, utilized highly developed interpersonal and people skills to approach customers and engage in conversations, and build customer loyalty, rapport, and retention. Trained employees on proper procedures for printing photographs and restocking supplies. Processed accurate credit, debit, check and cash sales transactions. Balanced and organized cash register by handling cash, counting change and storing coupons. Updated tags, displays and signage for special promotions. Stocked merchandise in Electronic Department, Photo Lab, Toy Department, Connect Center, and Stationary Department. Performed phone upgrades and add-a lines in the Connect Center for Verizon and AT&T customers Show less

Education

  • College of The Ouachita's
    Early Childhood Education and Teaching
    2004 - 2004

Community

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