Experience

Urban Elevator Service

• United States
• Facilities Services
• 1 - 100 Employee

• Office Manager - West Region

  • Feb 2022 - Present



Healy Construction Services, Inc.

• United States
• Construction
• 1 - 100 Employee

• Accounting Administrator

  • Nov 2021 - Feb 2022

  •Construction payment applications (AIA G702/703 billing documents, invoicing, lien waivers, sworn statements, and other client related documentation.•Accounts Payables – invoice entry in ERP system for job coding, project costs, and vendor payments•Expense/cash receipt weekly check run for Superintendents and Project Managers• Reconciliation of all company credit card statements, verifying receipts and insuring transactions are applied to the correct job/cost category • Collection of subcontractor invoices,waivers, and affidavits • Maintain updated certificate of insurance and W-9 files



Anderson Elevator

• United States
• Facilities Services
• 1 - 100 Employee

• Administrator/ Dispatcher

  • Mar 2016 - Oct 2021

  • Customer service/dispatching service calls• Quotes & Proposals for sales staff, assist on assembling and submission of bid packages• Weekly AR Reporting for VP and sales staff• Collections• COI, W9 and ACH requests• Project material tracking• AIA Construction billing (G702/703)• Applications for payment & documentation• Monthly work in progress project reporting• Gathering & submitting supplier lien waivers when requested• Purchase order creation & tracking• Project schedules in MS Project• Assembling project close out binders & electronic (usb) documents for modernization projects• Warranty maintenance scheduling• Profit loss reporting• Use of B2G now web portal• System administrator for Microsoft Dynamics 365• Create and manage views, reports, forms and templates within Microsoft Dynamics 365• Troubleshooting of office process issues to resolve with most efficient outcome• Rotating as On-Call Supervisor 4+ times a year



All Maintenance Electric

• United States
• Appliances, Electrical, and Electronics Manufacturing
• 1 - 100 Employee

• Secretary II/ Accounts Recievable

  • Dec 2015 - Feb 2017

  • Schedule work orders with clients• Create invoices via QuickBooks based on technician/work order information• Submit invoices and documentation via email/customer portal upload• Order parts for technicians when needed• Cash application and back deposits; identify and resolve payment discrepancies• Collection calls and research billing issues resulting in non-payment; make corrections where needed & re invoice and submit for processing. • Schedule work orders with clients• Create invoices via QuickBooks based on technician/work order information• Submit invoices and documentation via email/customer portal upload• Order parts for technicians when needed• Cash application and back deposits; identify and resolve payment discrepancies• Collection calls and research billing issues resulting in non-payment; make corrections where needed & re invoice and submit for processing.



Pure Metal Recycling

• United States
• Mining
• 1 - 100 Employee

• Dispatch Clerk

  • Dec 2014 - Oct 2015

  • Dispatch requests for service• Handle customer service complaints or concerns, and notify management if necessary • Daily entry of scheduled customers into dispatch system• Daily reporting using Excel, for management• Payroll for 125 drivers daily per service• Coding of all services performed for accurate reporting• Tracking of location and use of temporary equipment• Equipment bill of lading tracking• Set up new customers and new equipment in dispatch system upon approval• Creating and maintaining customer profiles• Keeping dispatch ISO files updated and current• Research customer history for sales team upon request



Safety-Kleen

• United States
• Environmental Services
• 700 & Above Employee

• Purchasing Coordinator

  • Apr 2009 - Dec 2014

  • Monthly & quarterly PeopleSoft physical inventory and entry• Inventory variance research and request recounts (assist when needed)• Negative inventory reporting, research, and resolution prior to inventory• Incoming and outgoing stock transport orders for various locations• Asset management of all parts washer units coming and going from facility• Obtain quotes from vendors for sales staff as requested working with vendors direct or corp purchasing dept.• Requisition equipment and supplies through PeopleSoft from vendors and internal sources• Receipt of goods received into inventory once verified• Review and resolve In-transit and Open Purchase Order discrepancies• Hours worked monthly reporting for environmental health and safety reporting• Fleet mileage reporting DOT and Non-DOT miles driven monthly• Solvent tracking, truck reconciliation, windshield washer fluid transactions• Review mileage by truck report for errors weekly; make manual corrections as needed• Maintain and update all truck permit books for transportation compliance for fleet of 25 trucks• Maintain log of drivers driver license and medical card expiration date inspect randomly• Various projects analyzing profitability and cost to improve daily operations and cost