Experience

Archer Exteriors Inc

• United States
• Construction
• 1 - 100 Employee

• Office Administrator

  • Nov 2018 - Present

  Lakeland, Florida, United States Responsible for working up jobs: Create a monthly job calendar using builder schedules. Create new job folders for upcoming roofing and siding jobs. Create work orders for Subcontractors; send out work orders, scopes and plans to subcontractors for each job. Create purchase orders per proposals for ordering job material. Create field folders for field managers on their iPads. Complete and submit roof permit applications. Schedule inspections. Create job cost numbers and enter information in… Show more Responsible for working up jobs: Create a monthly job calendar using builder schedules. Create new job folders for upcoming roofing and siding jobs. Create work orders for Subcontractors; send out work orders, scopes and plans to subcontractors for each job. Create purchase orders per proposals for ordering job material. Create field folders for field managers on their iPads. Complete and submit roof permit applications. Schedule inspections. Create job cost numbers and enter information in Timberline Office (Sage 300 Construction and Real Estate). Submit return slips and credit memos to corporate. Receive order acknowledgments from suppliers and make sure they match our purchase order. Scan jobs on a weekly basis for billing. Receive “Warranty Service Requests” from builders and schedule field managers/field techs for services. Complete all administrative responsibilities for re-roof jobs for our Remodeling Department. Collect payments and submit to corporate for processing. Create drawings for shutters/brackets. Order shutters/brackets as needed. Answer phones and emails. Order office supplies. Clean office. Assume Office Manager duties in her absence, responsible for subcontractor bills: Receive weekly invoices from subcontractors. Create and distribute invoice verification spread sheets for each field manager to compare invoice information from sub to what was used/leftover from each job. Keep track of bulk material held in our shop. Show less



Brandon Oaks Apartments

• United States
• Real Estate
• 1 - 100 Employee

• Leasing Agent / Administrative Assistant

  • May 2016 - Feb 2019

  Brandon, Florida, United States Greet prospective residents, check qualifications, determine needs and preferences, professionally present the community and apartments while communicating features and benefits. Assist with application completion; accept rents and deposits. Complete Guest Card information for all prospects, perform follow-up calls; contact current tenants and advise of any delinquent balances. Enter prospective tenant information and work orders in property management software. Physically inspect the… Show more Greet prospective residents, check qualifications, determine needs and preferences, professionally present the community and apartments while communicating features and benefits. Assist with application completion; accept rents and deposits. Complete Guest Card information for all prospects, perform follow-up calls; contact current tenants and advise of any delinquent balances. Enter prospective tenant information and work orders in property management software. Physically inspect the Community when on grounds, report any service needs to Maintenance and Property Managers. Organize and file appropriate reports, leases and paperwork. Assist Property Manager with preparation of daily and weekly reports, resident communications, move-out inventory, market surveys, etc. Create and complete tenant files; create new tenant folders. Perform any additional duties assigned by Property Manager or Regional Manager. Maintain a professional, yet friendly, atmosphere in the leasing office and other areas where prospective residents meet; open and close office. Answer incoming phone calls and handle each call accordingly, whether it is a prospect call, irate resident, service request, etc., transferring calls to other parties, as necessary. Handle posting advertisements using social media. Show less



Associated Builders and Contractors

• United States
• Construction
• 400 - 500 Employee

• Administrative Assistant

  • Aug 2017 - Jul 2018

  Tampa, Florida, United States Assist with keeping all apprenticeship documentation up to date as needed by the school system, the State Apprenticeship Department and NCCER. Ensure that Apprenticeship Department computer records are up to date. Handle all filings that apply to the apprenticeship program. Input attendance into the system for all trades for the apprenticeship program. Create and email attendance notifications to apprenticeship sponsors. Grade all tests for the apprenticeship program and input grades into… Show more Assist with keeping all apprenticeship documentation up to date as needed by the school system, the State Apprenticeship Department and NCCER. Ensure that Apprenticeship Department computer records are up to date. Handle all filings that apply to the apprenticeship program. Input attendance into the system for all trades for the apprenticeship program. Create and email attendance notifications to apprenticeship sponsors. Grade all tests for the apprenticeship program and input grades into the school's computer system. Print grade sheet for instructors. Pull grade reports and email to sponsors on a monthly basis. Receive, input and file On the Job training time cards for apprentices. Prepare all Chapter mailings. Answer all incoming phone calls and direct them to the proper department. Distribute mail and packages to the proper department. Operate all office machines: computer, scanner, copier, postage machine, etc. Scan and/or make copies of data, as needed. Other duties as required. Show less



Montessori Kid's Universe F.K.A. Little Footsteps Academy

• Preschool Teacher

  • Apr 2014 - Aug 2016

  Brandon, Florida, United States Responsible for planning and implementing activities to meet the physical, emotional, intellectual and social needs of the children in the program. Ensure that equipment and the facility are clean, well maintained and safe at all times. Produce weekly and monthly schedules of activities. Develop culturally appropriate programs and activities. Adhere to established policies and procedures including acceptable disciplinary policies. Ensure the development and safety of children in accordance… Show more Responsible for planning and implementing activities to meet the physical, emotional, intellectual and social needs of the children in the program. Ensure that equipment and the facility are clean, well maintained and safe at all times. Produce weekly and monthly schedules of activities. Develop culturally appropriate programs and activities. Adhere to established policies and procedures including acceptable disciplinary policies. Ensure the development and safety of children in accordance with relevant federal, state and local rules and policies. Serve as assistant to the Child Care Director with general clerical and administrative duties, including collecting and inputting payments into the payment system; assist with scheduling and overseeing of facility employees; coordinate center activities and interact with parents. Show less



University of South Florida

• United States
• Higher Education
• 700 & Above Employee

• Administrative Specialist

  • Feb 2007 - Oct 2009

  Tampa, Florida, United States Served as assistant to the Sponsored Research Administrator. In this capacity, was responsible for processing amendments for Clinical Trial Agreements/Master Clinical Trial Agreements. Negotiated language in contracts with sponsors and consulted with the legal department, as needed. Negotiated study budgets with sponsors for Principal Investigators and Research Coordinators. Created Task Orders on Excel spreadsheet breaking down payment schedule agreed upon in contract. Managed Sponsored… Show more Served as assistant to the Sponsored Research Administrator. In this capacity, was responsible for processing amendments for Clinical Trial Agreements/Master Clinical Trial Agreements. Negotiated language in contracts with sponsors and consulted with the legal department, as needed. Negotiated study budgets with sponsors for Principal Investigators and Research Coordinators. Created Task Orders on Excel spreadsheet breaking down payment schedule agreed upon in contract. Managed Sponsored Research and Investigator initiated research studies on ClinicalTrials.gov for investigators at regular intervals. Created and maintained Master Study files. Completed and maintained study information in Access database called Code of Accounts and other electronic databases, as needed for the required protocols. Accurately recorded investigational data as required by protocols and regulations. Managed the movement of study files in and out of the office. Communicated regularly with physicians and other appropriate research authorities and/or sponsors on research related issues and attended departmental meetings, as needed. Responsible for receipt of department mail, date stamped mail, and distributed to appropriate personnel. Responsible for maintaining inventory of office supplies and placing orders as needed for the department. Served as back up to Sr. Sponsored Research Administrator and provided other clerical and administrative duties as needed. Show less



Campbell Foundry Companies

• United States
• Construction
• 1 - 100 Employee

• Administrative Assistant

  • Aug 2004 - Apr 2006

  Kearny, New Jersey, United States Responsible for taking orders over the phone for cast iron manhole covers and other construction materials. Assisted walk-in customers and processed their orders. Prepared sales quotes and handled invoicing. Maintained filing system for sales invoices, purchase orders, and sales quotes. Responsible for maintaining inventory of office supplies, ordering and replenishing supplies, as needed. Handled vendor inquiries and placed orders, as necessary. Coordinated delivery schedules and… Show more Responsible for taking orders over the phone for cast iron manhole covers and other construction materials. Assisted walk-in customers and processed their orders. Prepared sales quotes and handled invoicing. Maintained filing system for sales invoices, purchase orders, and sales quotes. Responsible for maintaining inventory of office supplies, ordering and replenishing supplies, as needed. Handled vendor inquiries and placed orders, as necessary. Coordinated delivery schedules and provided drivers with necessary information to ensure timely delivery to customers. Maintained/updated spreadsheets used to track daily, monthly, and yearly sales. Responsible for keeping track of physical inventory of materials and costs. Compiled a training manual used for training new staff. Provided general clerical assistance, as requested. Show less