Proposal & Marketing Team Manager

• Mar 2022 - Present

Proposal Manager

• Jan 2020 - Mar 2022

• Provides overall leadership and coaching for marketing/proposal team• Responsible for distributing proposals among management as to the principal in charge, based on a balance of workload, marketing annual targets.• Responsible for distributing proposals amongst marketing team to balance workload, meet targets, efficiently complete tasks. • Lead proposal submissions from planning to delivery for both Prime requests and sub-consultant requests including coordination with Partner in Charge throughout proposal preparation process through timely communications with internal staff and external subconsultants (if required) to ensure on-time completion of proposals • Oversee day-to-day team operations and integration within the company’s business development and proposal opportunities approach and strategies.• Lead weekly meetings with Partners/Seniors to present an overview of current active proposals along with financials from the previous week and current status for the month.• Review incoming requests for company compliance and assign the best fit for the team, in proposal writing, experience and abilities, project related experience.• Work with team members to set goals and objectives for professional growth as well as for the achievement of operational results.• Event Coordination including lunch and learn events and internal / external company events • Updating company’s social media, namely LinkedIn and Website • Develop graphics for proposals and marketing materials. • Create marketing materials such as CV’s/Resumes, Project Profiles, relevant write ups, etc.• Assist in gathering, formatting and maintaining accurate, up-to-date firm marketing information including staff bios, project descriptions, and other information for marketing purposes. • Update firmwide database with project and proposal information on an ongoing basis.

Proposal Coordinator

• May 2018 - Jan 2020

• Preparation of prime and sub-consulting proposal materials in coordination with the Partners/Associates.• Preparation of high quality, professional marketing proposals, materials and reports, including writing and formatting.• Respond to client requirements for sub-consulting/Prime proposals, and prepare marketing materials for these proposals.• Review RFP submission requirements and prepare written responses to respond to these requirements – requires close liaison with Partner in Charge.• Maintain an effective system for preparing prime and sub-consulting proposal documents.• Proofreading marketing promotional materials.• Follow up with clients for past submitted proposals.• Preparation of weekly active proposal spreadsheet for Monday morning meetings.• Update marketing promotional materials (CVs, project experience lists, project profiles).• Preparation of materials for marketing campaigns in coordination with the Partners.• Preparation of e-mail blasts for annual Christmas cards, event invitations, press releases, etc.• Assist with business development initiatives as required (e.g. booking lunch reservations, client sporting events).• Maintain and update the corporate website and social media accounts (LinkedIn and Twitter).• Schedule and run Quantity Surveying Lunch and Learn session in coordination with the firm’s Partners.• Prepare and distribute introduction packages to potential clients.• Plan and prepare all social events with clients along with all internal events.

Board Member - Secretary (Volunteer)

• Sep 2019 - Present