Experience

CBRE Ukraine
• Ukraine
• Real Estate
• 1 - 100 Employee
• Facility Manager

  • Sep 2019 - Present


Signify

• United States
• Advertising Services

• Office Manager/ Assistant to the Sales Manager Ukraine

  • Apr 2017 - Sep 2019

  - Interaction with the Landlord on corporate vehicles and parking support, office leasing (support for employees in relevant processes, monitoring compliance with the policy on corporate vehicles, etc.) -Order, control over the receipt and distribution of goods for the life of the office - Medical and life insurance for employees coordination - Interaction with the provider on the issue of mobile numbers (SIM cards), maintaining the base of corporate mobile numbers of the Company's employees, interacting with the provider on the issues of connecting services, paying bills, generating reports. Control of compliance with the company’s Mobile Use Policy. - Cleaning services coordination - Assistance in organizing trips for the Company's employees: booking tickets, hotels, visa advice. Control of compliance with the limits according to the company travel policy - Coordination of the office reception functioning - Contract support and procurement support (stationary, household goods, business cards) -Tracking the process of negotiating contracts in internal systems, coordinating - Requests creation for the establishment of new suppliers (Vendor) in the internal system of the Company - Ordering and control of purchase requests (Purchase Order) in the internal system of the Company - Maintain the internal supplier base - Help in confirming invoices for payment - Organization of internal events - Recording of meetings at the request of the Director and assistance in organizing internal / external meetings - Reports preparation for the Director - Necessary materials translations Show less



Johnson & Johnson

• Law Practice
• 1 - 100 Employee

• • Sep 2015 - Dec 2016

  Main responsibilities:• Responsibility for administrative services of all divisions of the company presented in Ukraine: mobile, taxi, travel, corporate events, branded products and translation services.• Cooperation with suppliers for services mentioned above.• Signing contracts and paying monthly invoices.• Work coordination of secretary of the reception.• Preparing budget and tracking the needs of the office manager on request. Ensuring the appropriate use of the budget to the needs of the office.• Cost optimization.• Cooperation with Procurement department in the selection process of new suppliers.• Arrange documents translation. • Conference room reservation. • Meeting, welcoming guests and clients, while representing high standards of moral and company culture.• Development and updating of administrative policies and procedures. Following up employee’s keeping the corporate limits according to administrative policies.• Coordination and organization of business trips for all employees air tickets booking and buying, hotel reservation, transfer arrangement, preparation of necessary documents and forms for visa).• Organizing corporate events.• Ordering all products with corporate logo ( business cards, diaries, pens, packages, calendars and other stationery).• Taking part in office relocation.• Taking part in utilization of equipment and furniture. Show less

• • Feb 2013 - Sep 2015

  Main responsibilities:• Administrative support of all departments presented in company• Authorizing of agreements/ additional agreements/ appendixes• Translation, splitting to budgets and establishment of all invoices in the corporate system • Control of paying of all invoices and signing of all contracts• Establishing of invoices’ acts of the executed works in the system • Dispatch of correspondence/ loads• Ordering office commodities /economic commodities • Ordering business cards for employees• Ordering taxi for employees• Ordering SIM cards (replacement, delivery of new)• Support of employees on questions of Medical Health Insurance, Life insurance• Conduct of database on employees(overrun on mobile communication, fitness, English courses, Medical Health Insurance, lunches)• Booking of meeting rooms• Help in organization of office events• Order maintenance in office and in storage branded products• Work coordination of cleaning and taxi companies• Providing new employees with IT equipment, passing cards. Show less



«Українські Алкогольні традиції»

• Office Manager

  • Sep 2012 - Feb 2013

  Main responsibilities: • To welcome Company's visitors • To ensure smooth circulation of documents (incoming and outgoing correspondence) • To coordinate working schedule of drivers and courier in accordance with the office needs • To interact with the Company's goods and services suppliers in accordance with the office needs • To keep office in order • Administrative support Main responsibilities: • To welcome Company's visitors • To ensure smooth circulation of documents (incoming and outgoing correspondence) • To coordinate working schedule of drivers and courier in accordance with the office needs • To interact with the Company's goods and services suppliers in accordance with the office needs • To keep office in order • Administrative support



British American Tobacco

• Italy
• Tobacco
• 1 - 100 Employee

• Receptionist

  • Sep 2010 - Jul 2012

  Main responsibilities: • To receive and distribute phone calls • To welcome Company's visitors • To ensure smooth circulation of documents (incoming and outgoing correspondence) • To coordinate working schedule of drivers and courier in accordance with the office needs • To interact with the Company's goods and services suppliers in accordance with the office needs • To keep office in order Main responsibilities: • To receive and distribute phone calls • To welcome Company's visitors • To ensure smooth circulation of documents (incoming and outgoing correspondence) • To coordinate working schedule of drivers and courier in accordance with the office needs • To interact with the Company's goods and services suppliers in accordance with the office needs • To keep office in order