Experience

Noa Capital Partners

• United Kingdom
• Investment Management
• 1 - 100 Employee

• Executive Assistant / Business Support

  • Mar 2022 - Present

  Outline: Comprehensive administrative and business support to Managing Partners and across portfolio companies via MENA Venture Partnership channel. • Extensive business and personal travel worldwide incl. high level roadshows involving investee companies (commercial & private aviation, catering, itineraries) • Planning partners’ calendars and managing inbox, ensuring full preparation for upcoming engagements • Coordinating meetings, calls conferences and forums across multiple time zones, follow up activities • Office layout planning, decoration, maintenance, space management, desk assignments, license and lease renewals, consumables inventory, facility management, equipment upkeep, replenishment &procurement • AML/CFT Compliance, KYC/CDD, regulatory compliance, GDPR, CSR, notification and reporting compliances for ESR filing, financial audit • CRM management: databases, DLs, deal flow docs, meeting notes, business pipeline, marketing campaigns, analytics reports, partnering with back-end developers • On/off boarding new staff members, devising HR infrastructure on monday.com • Employee records, leave, induction & training, Performance Evaluation, visas, permits, insurance • Recruitment and partnership with hiring managers and universities • Reports and presentations, data sourcing, aggregation, and visualization, spreadsheet analysis • Monthly business review dashboard preparation, transcribing Board meetings • Corresponding with investment professionals worldwide • Reminders & follow up on all outstanding activities with relevant stakeholders • Expense statements, purchase orders and invoices, internal bookkeeping • Event management, staying abreast of current affairs in tech and venture space • Arranging VDR access, aiding with marketing activities for new fundraisings • Research & evaluation of Fintech industry trends and competitor developments • Personal errands (holidays, education, healthcare, bills, insurance, memberships, purchases, apartment fit-out)



Pretium

• United Kingdom
• Graphic Design

• Executive Assistant and Office Manager (Temporary contract)

  • Aug 2021 - Jan 2022

  Outline: Single-handedly supported Management Team in business activities and personal life maintenance tasks. Spearheaded entity and office establishment in DIFC whilst facilitating communication channels across various stakeholders within set timeframes. Key Responsibilities: • Ensured provision of administrative and business support with extensive meetings, travel, inbox, calendar, and CRM management • Worked cross-functionally by assisting with expenses reconciliation, recruitment initiatives and formalities, IT systems, local procurement, and legal paperwork • Enhanced business processes by taking minutes, consolidating outstanding actions across business divisions, and dealing with in/outbound communications • Cultivated relationships with key stakeholders, including major clients, suppliers, regulatory bodies, landlords • Facilitated interdepartmental collaborations to implement management plans • Coordinated local and international events driving follow-up activities • Initiated actions and communications as “extension” and trusted partner of executives • Produced spreadsheets, compiled reports for internal and external communication, and developed business collateral to support the team and boost efficiency • Updated executives on changing business needs by analyzing meeting notes and overseeing project management pipeline Key Achievements: • Developed holistic understanding of client requirements, identified inefficiencies, and offered optimal solutions with defined business impact that improved long-term productivity, client satisfaction while generating valuable ideas and feedback. • Served as functional analyst and subject matter expert, showcasing success in executing or substantially contributing to organizational objectives related to growth and regional expansion.



PineBridge Investments

• United States
• Financial Services
• 500 - 600 Employee

• Executive Assistant to Head of Middle East and Dubai Team

  • Nov 2016 - Feb 2021

  Outline: Supported Head of Middle East (primary focus), Dubai team (5 C-Level Executives) and overseas portfolio managers. Handled office administration and project management, provided operational support to HR, IT Finance, Compliance, Marketing, Institutional Sales teams. Point of contact for internal and external constituencies. Key Responsibilities: • Coordinated meetings, calls, travel, roadshows and events • Preserved executives’ time by conducting extensive calendar and inbox management, taking minutes, producing presentations • Provided support with personal requests (travel, engagements, property renovations, utility bills, household staff hiring and management, events, memberships, gifts) • License/lease renewals, office maintenance, facility management, assets inventory, equipment upkeep, procurement, BCP • Tracking of project implementation • Generated, consolidated and summarized reports for review and signature • Demonstrated initiative in supporting client engagement, marketing outreach, and business development initiatives • On/offboarding procedures, inductions, holiday/sick leave calendar, interviews and psychometric assessments, issuing/renewing visas, salary certificates and NOCs, updating Workday • Streamlined daily functions by updating databases, distribution lists, performing industry-related research, analyzing client feedback • Aided staff members in developing annual budgets and expense administration • Ascertained attainment of jurisdiction requirements and submission deadlines in collaboration with DFSA and Compliance team • Contributed to developing intranet page and social media accounts Key Achievements: • Researched and implemented vendor agreements ensuring best value for money, favorable terms, and smooth services provision • Cultivated relationships at all levels and with external partners, increasing firm’s visibility and client exposure • Maximized individual competencies by upskilling and attending corporate workshops



UBS

• Switzerland
• Financial Services
• 700 & Above Employee

• Executive Assistant, Investment Banking

  • Jun 2015 - May 2016

  Outline: Provided dedicated support to a team of 7 investment professionals requiring ability to juggle competing responsibilities while prioritizing across multiple leaders. Key Responsibilities: • Intensive schedule and diary management • Booking meeting rooms, organizing refreshments, ensuring full support is provided to all guests • Extensive business travel planning, including assisting with organizing regional roadshows in compliance with the Global Travel Policies and preferred vendor programs • Screening and handling all incoming telephone calls in a responsive and timely manner and acting accordingly. Thorough and accurate message taking, voicemail transfers and conference call set-ups • Accurate and timely preparation of business correspondence, project documents and presentations, using a variety of software packages to advanced levels • Work in collaboration and support other Assistants • Coordination and smooth running of the day-to-day office administration and operations including expenses, vendor invoice processing, effective communications, office supplies and needs, relationships with suppliers and vendors • IT support, resolving equipment issues on the spot • Implementing new office processes/updating existing office practices where appropriate • Professional representation of the firm in dealings with clients • Submitting expense reports and processing vendor invoices • Maintaining contacts database, distribution lists, ensuring meeting reports are logged in the Banker Portal • Working with Marketing, Research, Finance, Operations, IT, HR and various teams in other offices • Handling confidential and proprietary information with utmost discretion Key Achievements: • Negotiated favorable terms and pricing agreements with vendors and other service providers at special events, saving on expenses • Improved office efficiency by implementing automated filing system, creating tailored templates and introducing additional time-saving measures



The Abraaj Group

• United Arab Emirates
• Investment Management
• 1 - 100 Employee

• Personal Assistant To Chief Executive Officer (Temporary Position)

  • Mar 2014 - Nov 2014

  Outline: Supported Group CEO as primary point of contact for internal and external constituencies on all matters pertaining to CEO’s Office. • CEO’s calendar management • Extensive and ever-changing travel arrangements including those of the CEO’s guests • Screening telephone calls and requests, communications into and out of the CEO’s Office • Proactively overseeing workflow and communications between the CEO’s Office and internal departments, acting as gatekeeper • Corresponding with internal departments, clients on behalf of or as assigned by the CEO • Follow-up on delegated tasks to ensure completion to deadlines • Creating presentations, spreadsheets, Executive Board reports and meeting materials • Expense submissions and medical claims • Visa applications • Translation at meetings • Filing and archiving • Maintaining company databases and filing systems • Handling RSVPs and speaking engagements • Organizing offsite team events, assisting with external events and conferences • Working with Family Office staff, and providing assistance as required • Greeting visitors of all levels of seniority • Any ad hoc or personal requests by the CEO



UBS Investment Bank

• Investment Banking
• 1 - 100 Employee

• Executive Assistant, Investment Banking

  • Aug 2006 - Mar 2014

  Outline: Provided administrative, clerical, and personal assistance to Head of IB (primary focus, c. 50%), IB Team support (secondary focus, c. 30%), client projects and event support (c.20%) • Arranging tickets, visas, accommodation, transportation in accordance with travel policy • Organising calendars, scheduling appointments, ensuring bankers are briefed and prepared for meetings • Scheduling meetings and organizing roadshows • Screening phone calls, inquiries and requests, delivering accurate messages • Submitting expenses • Assistance with client events (RSVPs, registration, venue, catering, logistics, entertainment) • Responsible for maintaining and updating client distribution lists • Working with Compliance teams to obtain approvals and ensure adherence to statutory guidelines • Carrying out background research and presenting concise findings • Producing documents, spreadsheets, reports and presentations • Liaising with clients, suppliers and other external entities • Responsible for data management, storage and filing • Running personal errands and requests



Morgan Stanley

• United States
• Financial Services
• 700 & Above Employee

• Office Secretary

  • Jun 2005 - Jun 2006

  • Taking calls, relaying messages, dealing with incoming and outgoing mail • Data entry and routine administrative duties using office equipment (fax, photocopier, binding machine) • Translating documents from English into Russian and vice versa • Providing first point of contact for guests and issuing security passes • Coordinating drivers and couriers • Booking conference rooms • Ordering refreshments, stationery and other office consumables • Responsible for coordinating travel arrangements (visa support, ticketing, accommodation, VIP lounge) • Managing subscriptions • Providing sick / holiday cover for Executive Assistants in Investment Banking and Trading



The Carlyle Group

• Financial Services
• 700 & Above Employee

• Receptionist

  • Sep 2004 - May 2005

  • Answering and forwarding all incoming telephone calls with utmost tact and professionalism • Sorting and distributing post • Keeping the reception area tidy • Greeting, welcoming and appropriately directing visitors, courteously addressing or referring any inquiries • Responsible for readiness and cleanliness of board rooms • Maintaining and updating databases • Filing documents, receipts and memoranda • Printing, photocopying, scanning, binding confidential documents and troubleshooting office equipment • Ordering stationery and other office supplies, monitoring inventory • Providing back-up to Executive Assistants