Alicia Walker

Office Manager/Receptionist at HASEN Design Build & Development, Inc.
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Contact Information
us****@****om
(386) 825-5501
Location
Dallas-Fort Worth Metroplex, US
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I worked with Alicia at Summit Custom Homes, being a builder, I relied on Alicia to build new home books. She was fantastic, a team player and was always willing to help! Alicia was my go to person, I miss her!!

John Paul Joiner

I worked with Alicia during my time in Alvarado and I know her to be diligent, thorough and willing to help in any situation. Alicia is a team player and very valuable asset. jpj

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Credentials

  • Production Operations
    Professional Development Institute
    Mar, 2015
    - Sep, 2024
  • Notary Public Commission
    American Association of Notaries - Notary Public
    Jun, 2020
    - Sep, 2024
  • Smith System 5 Keys to Space Cushion Driving
    -

Experience

  • HASEN Design Build & Development, Inc.
    • United States
    • Construction
    • 1 - 100 Employee
    • Office Manager/Receptionist
      • May 2020 - Present

      * Manage all office administrative activities including the fulfillment of the office supplies, shipping and delivery, maintenance of office equipment, events, and other day-to-day operations ensuring compliance with the company and team policies.• Includes maintaining accurate records of vehicles, vehicle purchase and sales, annual registration renewals, vehicle insurance cards and fuel card administration.* In partnership with the President, VP of Operations and CFO supports the development, maintenance, and continuous improvement of the Office structure, processes and procedures.• Keep all subcontractor Insurance records updated* Manage all third party service providers for the office, including: cleaning, copiers, FedEx/Post etc.* Reconciling of credit card receipts and fuel receipts to monthly statements* Responsible for accounts receivable, invoices and statements.* Ensure filing systems are maintained and current* Establish and monitor procedures for record keeping

    • Office Administrator/Receptionist
      • Feb 2018 - May 2020

      • Assisting in maintenance of personnel records in compliance with federal and state regulations, company policy and OSHA regulations and safety requirements.• Filing and other administrative duties for Global Operations Manager, Account Manager and President/Owner.• Answering telephones to talk to internal and external customers.• Assist the Pre Construction Estimator in preparing proposals• Create project documents that are complete and accurate• Process Payment Requests for Subcontractors and Purchase Orders• Coordinate with subcontractors and suppliers• Keep all subcontractor Insurance records updated• Manage Employee Corporate Credit Cards and Fuel Cards• Make Travel Arrangements for All Employees when required

  • Triumph Aerostructures - Vought Aircraft Division
    • United States
    • Aviation and Aerospace Component Manufacturing
    • 700 & Above Employee
    • Chipton-Ross Engineer Planner
      • Jul 2016 - Feb 2018

      • Organizes High Risk meeting for Chief Engineer with internal employees and prepares a powerpoint presentation.• Coordinates schedule, helps to organize and Executive meetings with Triumph and Bombardier.• Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive to all attendees. • Manages multiple objectives, projects or activities at one time.• Communicates with executives and line management to gather or convey relevant information.• Take extensive detailed minute meetings and Actions Items in biweekly Executive and daily Touchbase Meetings between Triumph and Bombardier.• Upload sections of stress reports to supplier database eRoom.

  • Summit Custom Homes
    • Construction
    • 1 - 100 Employee
    • Starts Coordinator
      • Aug 2015 - Jan 2016

      • Receive the New Sale Check-In files of any homes that are to be built, check for all documents required before handing to Accounting.• Send buyers chosen summit home plan to Architect with any NSO’s to complete a review set for buyers.• Architect sends a Permit CD Set and I print off a copy for Design Consultant to schedule first design appointment with buyers.• Order a Soil Report, HVAC, RES Check, SWPP/Drainage Plan, Wind Bracing and Foundation Plans, for homes per each city requirements.• Prep city permit application and turn in all documents each City requires to approve the construction of a residential home.• Add all Documents to the GOOGLE DRIVE for each home and create builder binder, update as needed.• Order Construction Prints for homes and send off for lumber takeoff.• Update SSR sheet and make copies for all staff members every Monday.

  • EOG Resources
    • United States
    • Oil and Gas
    • 700 & Above Employee
    • Senior Accounting Clerk
      • Nov 2014 - May 2015

      • Pay FTW Materials Management Invoices.• Refile Production Oil Wells as Gas wells through Railroad Commission. • Zero out Oil Wells through Railroad Commission.• Pay Partners for Water and Trucking• Invoice 3rd Party for Water Disposal• Track Current Cost for accounts receivable• Reconcile Invoices for service period

    • Materials Management Associate
      • Nov 2012 - Dec 2014

      • Drilling Wellhead Support o Coding controllable wellhead equipment to appropriate inventory accounts for company record keeping.• Payment of Invoices o Checking Invoices ensuring payment hasn’t already been made and work was properly invoiced.• Material Transfer Processing o Transferring of controllable stock items from yard to well, well to well and well to yard.• Well Audits o Complete a Well Reconciliation Form 30 days after well has gone into production. o Notify each coordinator of their materials that have a difference and make appropriate transactions to reconcile within 90 days. o Once Well is Reconciled scan Form with PER Report into Doc Manager.• Audit Coordinator o Schedule Internal and Annual SOX Yard Audits with Materials Team o Internal Audits are done once a year, in which an audit rep.(s) from Houston will come to our division and randomly select material to count. o From here I have 90 days to compliantly reconcile the differences and provide them with proper documentation. Each Materials coordinator is responsible for the items that apply to their commodity. o I submit documentation to Houston as each YARD is completed. o Annual SOX Audits are done for each division to physically count and reconcile all of our tangible material on an annual basis. o Translate the count sheet to an excel document and have each commodity controller input MT’s, invoices, or MJE’s used to reconcile each stock item. To be within compliance, submit reconciliations within 90 days of physical count. o Save hard copies and electronic copies of everything and keep organized. • Man Hours o Email contract vendors asking for monthly total man hours• Totals End Of Month ReportsoEmail Material coordinators for their monthly Invoice and MT Totals.oEmail graphs and Totals to manager and Materials Teamo Send Yard leads monthly Inventory reports taken from PRIMO. Yard Leads make sure their yards match what’s on reports.

    • Drilling Operations Assistant
      • Nov 2010 - Nov 2012

      * Assist the Drilling Engineers and the Drilling Engineering Supervisor with all tasks performed by the group.* Processing incoming invoices and use AP Imaging to check the status of an invoice.* Tracking oil based mud & water based mud and Construction costs.* Stamp received, check ticket to invoice totals and for coding stickers on incoming drilling invoices.* Create coding stickers for all rigs per well to be drilled. Coding stickers include AFE, Property, Rig Name, Well Name, Engineer and space designated for field hand signature to approve cost.* Prepare Emergency sheets for all upcoming wells and email out to Drilling group.* Create Greenhouse Emissions Form for each upcoming well from the Drill Permit contract data and email the form to specific rig.* Track chlorides on spreadsheet using vendor test results.* Copy all invoices before they are sent to FTW A/P for payment. Drilling are filed per month and construction are filed per sub code.* Update Drilling Phone List and Consultant Supervisor Schedule.

    • Completions Operations Assistant
      • Feb 2008 - Nov 2010

      * Assist the Completions Engineers and the Completions* Engineering Supervisor with all tasks performed by the group.* Processing incoming invoices and use AP Imaging to check the status of an invoice.* Collecting/tracking data necessary to put together a* Completion Procedure for each well.* Updating the Man Hours Spreadsheet monthly. * Print Morning Perc Reports for Field Superintendents. If there are missing reports call appropriate consultant to resubmit.* Build a Well File for Completion Consultants. The file includes Pipe Tally, Directional Survey, Emergency Contact Information sheet, Equipment rental sheet, directions to the lease site and a USB drive. * All the paperwork from completed Well File’s are compiled into a folder and turned over to production. * Take information off USB drive, which has been collected, such as frac data, and download into the N: for the Engineers and other personnel to have access to.* Scan Down Time Logs and Email to Rick Burton and Hector Rangel. Make sure to CC: Kelli.* Print off Drilling and Frac Schedules every Wednesday for the Completions Supt’s. * Every week I always keep a few updated AFE List, Approved Vendor List and Phone List available for Consultants. * Make sure a new consultant is given all the paperwork required to code invoices and any other information needed to help perform the job. * Keep the phone list updated for the Alvarado Office and for the Completion Dept., along with their emergency contact information. Keep my email groups updated as we hire new employees.* Assist Terry Maxwell and the Safety Dept. with any tasks. * When a Manifold has been received in the office I check off in the specific manifest binder the corresponding ticket number that has been received.

    • Receptionist
      • May 2007 - Feb 2008

      * Responsible for reserving conference rooms and ordering office supplies for approximately 100 EOG employees.* Answer telephones and forward calls to appropriate personnel.* Screen walk-in visitors and contractors and inform managers and other employees of their arrival and/or the purpose for their visit.* Maintain company break room and kitchen supplies for approximately 100 EOG employees.* Collect and maintain flow of incoming and outgoing correspondence and mail for an office of 100 employees including trips to the post office when required.* Validate and code invoices for EOG employees utilizing data entry into Excel spreadsheets maintained in EOG company data bases.* Construct and draw schematics for well site facilities utilizing Microsoft Office Visio, which supports the construction department employees at EOG.

Education

  • Texas A&M University College
    a Bachelors of Science Degree, Interdisciplinary Studies
    2005 - 2006
  • Blinn College
    Associates of Applied Science, Mathematics
    2001 - 2004
  • Tarrant County College
    none, General Studies
    2001 - 2004
  • Burton Adventist Academy
    High School Diploma, 8th-12th
    1994 - 2000

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