Alicia Rota
Logistics & Communications Director at Superfine Art Fair- Claim this Profile
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English Native or bilingual proficiency
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Bio
Experience
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Superfine Art Fair
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United States
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Advertising Services
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1 - 100 Employee
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Logistics & Communications Director
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Aug 2020 - Present
- Lead & oversee logistical planning and operations for 8+ events across the United States - Oversee communications across 7+ inboxes - Project manage numerous projects (both on-going + immediate) simultaneously while maintain organization and communication with team members involved - Recruit and assist in onboarding of new hires for various positions - Design and curate floor plans for events - Assist with ad copywriting and creation of promotional materials - Maintain and create budgets - Handle purchasing needs for businesses and reconciliation of accounts Show less
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Freelance Projects
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United Kingdom
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Advertising Services
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Freelance Producer
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Feb 2014 - Present
- Titles include: Office/Set Production Assistant, 1st AD, and Line Producer - Self produced 10+ films, music videos, and developed a TV series - Quickly learning and adapting to role requirements and task-based skills - Assistance with organization, creation, and filing of production documents - Handling of budget creation/management and production scheduling - Editing rough cuts and syncing audio - Supporting on-set production needs of various departments - Titles include: Office/Set Production Assistant, 1st AD, and Line Producer - Self produced 10+ films, music videos, and developed a TV series - Quickly learning and adapting to role requirements and task-based skills - Assistance with organization, creation, and filing of production documents - Handling of budget creation/management and production scheduling - Editing rough cuts and syncing audio - Supporting on-set production needs of various departments
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SAG-AFTRA
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Performing Arts
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100 - 200 Employee
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Actress
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2002 - Present
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The River Cafè
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United States
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Restaurants
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1 - 100 Employee
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Administrative Manager
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Jan 2018 - Aug 2020
- Assist executives/owner with daily operations of a Michelin-starred fine dining restaurant with premier clientele. - Promoted into management role based on superior performance with the desire to always go above-and-beyond expectations of duties - Management/distribution of in-house information; i.e. revenue reports and payroll - Leading customer service to ensure a unique and attentive experience - Creative problem solving for real-time issues - Daily supervision and scheduling of 10+ personnel - Retained as an essential staff member during the COVID-19 crisis to assist in crisis communication and maintenance of operations during shutdown Show less
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Executive Assistant
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Aug 2018 - Jan 2019
- Assisted multiple partners with personal scheduling of meetings and travel - Maintained current and detailed knowledge of projects and their status - Maintained an extensive database of clientele and their associated projects. - Assisted in pre-production planning for multiple projects simultaneously - Edited scripts, pitch documents, and created other production related documents - Created and reviewed contracts for clients on outside projects - Assisted multiple partners with personal scheduling of meetings and travel - Maintained current and detailed knowledge of projects and their status - Maintained an extensive database of clientele and their associated projects. - Assisted in pre-production planning for multiple projects simultaneously - Edited scripts, pitch documents, and created other production related documents - Created and reviewed contracts for clients on outside projects
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At Your Service Hospitality
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Business Consulting and Services
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Lead Hostess & Server
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Nov 2015 - Feb 2018
- Executed daily operational duties to provide an engaging and exceptional experience for all guests. - Acted as key customer service contact, ensured smooth service for multiple simultaneous events - Oversaw service of 10+ tables during peak hours - Assisted management in creation of daily summaries of activity - Completed daily checklist of opening and closing tasks - Executed daily operational duties to provide an engaging and exceptional experience for all guests. - Acted as key customer service contact, ensured smooth service for multiple simultaneous events - Oversaw service of 10+ tables during peak hours - Assisted management in creation of daily summaries of activity - Completed daily checklist of opening and closing tasks
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Operations Manager
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Sep 2016 - Apr 2017
- Managed program operations for a celebrity actor - Coordinated program scheduling with multiple teachers' personal/work schedules - Execution of daily administrative tasks - Led production of events/workshops hosted by the actor - Booked travel and event accommodations - Created promotional material and oversaw related social media sites - Developed and supported client relationships by acting as the main point of contact for all communications - Managed program operations for a celebrity actor - Coordinated program scheduling with multiple teachers' personal/work schedules - Execution of daily administrative tasks - Led production of events/workshops hosted by the actor - Booked travel and event accommodations - Created promotional material and oversaw related social media sites - Developed and supported client relationships by acting as the main point of contact for all communications
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Willen Wellness Center
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United States
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Hospitals and Health Care
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Front Desk Receptionist
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Nov 2014 - Dec 2015
- Act as first point of contact for all communication; phone + email - Handle and organize new + returning patient in-take - Schedule appointments and maintain calendar organization - Assist in filing health insurance information - Keep all client records up to date and organized - Maintain workspace cleanliness and clean treatment rooms between patients - Act as first point of contact for all communication; phone + email - Handle and organize new + returning patient in-take - Schedule appointments and maintain calendar organization - Assist in filing health insurance information - Keep all client records up to date and organized - Maintain workspace cleanliness and clean treatment rooms between patients
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Education
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Pace University-New York
Bachelor of Fine Arts (BFA), Commercial Dance