Alicia Rota

Logistics & Communications Director at Superfine Art Fair
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Contact Information
Location
New York, New York, United States, US
Languages
  • English Native or bilingual proficiency

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Experience

    • United States
    • Advertising Services
    • 1 - 100 Employee
    • Logistics & Communications Director
      • Aug 2020 - Present

      - Lead & oversee logistical planning and operations for 8+ events across the United States - Oversee communications across 7+ inboxes - Project manage numerous projects (both on-going + immediate) simultaneously while maintain organization and communication with team members involved - Recruit and assist in onboarding of new hires for various positions - Design and curate floor plans for events - Assist with ad copywriting and creation of promotional materials - Maintain and create budgets - Handle purchasing needs for businesses and reconciliation of accounts Show less

    • United Kingdom
    • Advertising Services
    • Freelance Producer
      • Feb 2014 - Present

      - Titles include: Office/Set Production Assistant, 1st AD, and Line Producer - Self produced 10+ films, music videos, and developed a TV series - Quickly learning and adapting to role requirements and task-based skills - Assistance with organization, creation, and filing of production documents - Handling of budget creation/management and production scheduling - Editing rough cuts and syncing audio - Supporting on-set production needs of various departments - Titles include: Office/Set Production Assistant, 1st AD, and Line Producer - Self produced 10+ films, music videos, and developed a TV series - Quickly learning and adapting to role requirements and task-based skills - Assistance with organization, creation, and filing of production documents - Handling of budget creation/management and production scheduling - Editing rough cuts and syncing audio - Supporting on-set production needs of various departments

    • Performing Arts
    • 100 - 200 Employee
    • Actress
      • 2002 - Present
    • United States
    • Restaurants
    • 1 - 100 Employee
    • Administrative Manager
      • Jan 2018 - Aug 2020

      - Assist executives/owner with daily operations of a Michelin-starred fine dining restaurant with premier clientele. - Promoted into management role based on superior performance with the desire to always go above-and-beyond expectations of duties - Management/distribution of in-house information; i.e. revenue reports and payroll - Leading customer service to ensure a unique and attentive experience - Creative problem solving for real-time issues - Daily supervision and scheduling of 10+ personnel - Retained as an essential staff member during the COVID-19 crisis to assist in crisis communication and maintenance of operations during shutdown Show less

    • Executive Assistant
      • Aug 2018 - Jan 2019

      - Assisted multiple partners with personal scheduling of meetings and travel - Maintained current and detailed knowledge of projects and their status - Maintained an extensive database of clientele and their associated projects. - Assisted in pre-production planning for multiple projects simultaneously - Edited scripts, pitch documents, and created other production related documents - Created and reviewed contracts for clients on outside projects - Assisted multiple partners with personal scheduling of meetings and travel - Maintained current and detailed knowledge of projects and their status - Maintained an extensive database of clientele and their associated projects. - Assisted in pre-production planning for multiple projects simultaneously - Edited scripts, pitch documents, and created other production related documents - Created and reviewed contracts for clients on outside projects

    • Business Consulting and Services
    • Lead Hostess & Server
      • Nov 2015 - Feb 2018

      - Executed daily operational duties to provide an engaging and exceptional experience for all guests. - Acted as key customer service contact, ensured smooth service for multiple simultaneous events - Oversaw service of 10+ tables during peak hours - Assisted management in creation of daily summaries of activity - Completed daily checklist of opening and closing tasks - Executed daily operational duties to provide an engaging and exceptional experience for all guests. - Acted as key customer service contact, ensured smooth service for multiple simultaneous events - Oversaw service of 10+ tables during peak hours - Assisted management in creation of daily summaries of activity - Completed daily checklist of opening and closing tasks

    • Operations Manager
      • Sep 2016 - Apr 2017

      - Managed program operations for a celebrity actor - Coordinated program scheduling with multiple teachers' personal/work schedules - Execution of daily administrative tasks - Led production of events/workshops hosted by the actor - Booked travel and event accommodations - Created promotional material and oversaw related social media sites - Developed and supported client relationships by acting as the main point of contact for all communications - Managed program operations for a celebrity actor - Coordinated program scheduling with multiple teachers' personal/work schedules - Execution of daily administrative tasks - Led production of events/workshops hosted by the actor - Booked travel and event accommodations - Created promotional material and oversaw related social media sites - Developed and supported client relationships by acting as the main point of contact for all communications

    • United States
    • Hospitals and Health Care
    • Front Desk Receptionist
      • Nov 2014 - Dec 2015

      - Act as first point of contact for all communication; phone + email - Handle and organize new + returning patient in-take - Schedule appointments and maintain calendar organization - Assist in filing health insurance information - Keep all client records up to date and organized - Maintain workspace cleanliness and clean treatment rooms between patients - Act as first point of contact for all communication; phone + email - Handle and organize new + returning patient in-take - Schedule appointments and maintain calendar organization - Assist in filing health insurance information - Keep all client records up to date and organized - Maintain workspace cleanliness and clean treatment rooms between patients

Education

  • Pace University-New York
    Bachelor of Fine Arts (BFA), Commercial Dance
    2012 - 2016

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