Alia Jaber
Administrative Assistant at World Food Programme- Claim this Profile
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Bio
Credentials
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Alnalaeeain CERTIFICATE ,Sudan CERTIFICATE and Khartoum CERTIFICATE
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Experience
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World Food Programme
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Italy
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Non-profit Organizations
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700 & Above Employee
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Administrative Assistant
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Nov 2017 - Present
Work in WFP in Bulue Nile in Damazine Work in WFP in Bulue Nile in Damazine
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Administrative Assistant
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Sep 2015 - Present
Assistant for SAO ( Sector Administrative Officer ) beside dealing with HR Issues Assistant for SAO ( Sector Administrative Officer ) beside dealing with HR Issues
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As Accountant and finance
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Jul 2013 - Dec 2014
Dealing with all Finance, as prepared the peduget and the patrol and payment sheets for all Staff, beside dealing with Adminstration tasks when it is required in addition of supply work for programme unite dealing with procurement issue representing in prepared for workshops ( Stationaries, Accommodation ,booking for Travelling ,welcomed feeding ect) Dealing with all Finance, as prepared the peduget and the patrol and payment sheets for all Staff, beside dealing with Adminstration tasks when it is required in addition of supply work for programme unite dealing with procurement issue representing in prepared for workshops ( Stationaries, Accommodation ,booking for Travelling ,welcomed feeding ect)
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Aministrative Assistant and HR
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Aug 2012 - May 2013
Dealing with all Admin/HR and financial issues, extensions and new hiring beside monthly payments for all local staff and the individual contractors both in Kadugli and Abyei Dealing with all Admin/HR and financial issues, extensions and new hiring beside monthly payments for all local staff and the individual contractors both in Kadugli and Abyei
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ADMIN/ HR Assistant
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Aug 2011 - Sep 2011
Support the focal point for the chief Administrative Services front desk, the Administrative Assistant will be and as requested, responsible for receiving * delegations, mission officials and other visitors to the SAO office and ensure that appropriate protocols are followed. * Assist the international Administrative Assistant in receiving and screening All Correspondence and other documents addressed to the SAO beside Dealing with financial payments for International and national staff for DSA and Claims for their travel beside the ICs payments * Review, process and follow –up on actions related to administration of the Section’s activities as and when requested. * Research and gather data background materials relating to work plans, * Meeting within mission and with other UN agencies and high level Government officials. * Draft/ respond to correspondence and e-mails, review/edit outgoing Correspondence to ensure accuracy and completeness of information and Institute follow up action. * Coordinate distribution of work in office and monitors adherence to deadline. * Act/ as leave monitor and maintain attendance records for the Section / Unit . Monitor movement of personnel forms (MOPS) are completed and signed Prior to departure. * Make photocopies and Scan as and when required. * Perform other duties as required.
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Administrative Assistant
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May 2007 - Jul 2011
• Receive and arrange the coming document related to the (RAO) for signature.• Cheeked all the papers before submitted them to the RAO.• Advice the other Staff members in other sections to complete their document before submitted for signature.• Photocopying and sending document by digital sender • Follow up any thing related to the RAO.• Assist the RAO in field trip some times if it is necessary.• Follow up personnel updated with HR office.• Assist the financial unit some time when it is required• Prepare the request and the extensions for IC (Individual contractors) and send it to CCOP for approval, then follow up with the attendance monitors for different section for summit their attendance for each month. • Prepare the short list for different posts and arrange for the interview by inform the candidates to attend in the mentioned date.• Prepare the final report with the committee of the panel after the the interview.• Follow with HR Khartoum to receive the offers of the new recruitments.
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Administrative & HR Assistant
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Mar 2006 - Dec 2006
Key Responsibilities: • Security clearance arrangement for all the staff and TAS.• Staff management for leave request, attendance and performance.• To assist the senior administrative, Finance Assistant. Acting finance Officer during his leave .• Mange visa’s for all international staff• Cheek the Expire contracts for the staff for renew by remaining Khartoum Country Office. • Follow up and raised the daily status to WFP the focal point for status in Kadugli • Assist in making photocopying , scanning, faxing document and arrange out going mail list as required.• Mange the monthly accounts for private and official telephone bills.• Filling document for all Admin Section • Follow UP vehicles and drivers movement Assist for all national and ICS needs in their payment, bank account petty cash and local preceding. Act as HR Officer because there is no HR officer in kadugli Zonal office ,Attendace Records for all national and international staff , follow up the drivers and staff movement ,prepare Security clearances and MOP for the travelers ,prepare out going pouch ,follow up the staff contracts if its expire ,Assist the admin finance assistant in financial works and others works as required in financial as accommodation ,petty cash, DSA for national and international S/Ms .- record bank account in Sudanese pounds and US dollars then inter the data in the proms system.
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Office assistant
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Feb 2005 - Mar 2006
Key Responsibility • Translated all the document related to the head of sub office.• Arrange of appointment for visitors to HoSO.• Handling the mailing system.• Filing system. • Routine vehicle movement records.• Accommodations management.• Prepare security clearances and MOPs for the travelers.• Prepare Attendance Record for all national and international staff.• Follow up the cleaners and all casual labors in works.• Receiving and answering all telephones that related to the head office and for the staff.• Assist in purchasing and procurement for stationeries and office required.• Assist the Financial officer and acting finance assistant during his annual leave
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Education
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2012 - 2013
University of Khartoum
High Diploma, Post Gradulate -
1998 - 2003
Sudan University
Bachelor’s Degree, Studies in Faculty of Education -
1997 - 2000
Alnaleeain university
Bachelor’s Degree, Faculty of Arts English Language -
1994 - 1996
High Secondary School
High School, General Studies -
1986 - 1993
Basic School
Basic Certificate, Basic
Community
