Senior Contracts Manager at Caltech

• May 2020 - Present

Senior Contracts Manager

• Dec 2017 - May 2020

Prepare and administer Request for Qualifications (RFQs) and Requests for Proposals (RFPs) for Professional Services, Design-Build, Design Bid Build and Lease Lease Back Projects • Track all Requests for Clarifications (RFCs), submitted during RFQ/RFP process, distribute them to appropriate parties for response; prepare, edit and issue all Addenda.• Coordinate pre-submittal conferences, interim interviews, proposer presentations, technical review sessions, proposal scoring sessions, debriefs and post award meetings for RFQs and RFPs.• Review Statement of Qualifications submitted in response to RFQ procurements, review initial proposals and Best and Final Offers submitted in response to RFP procurements for responsiveness and conformity.• Prepare final contract documents, RFQ, RFP, General Conditions and contract templates.• Adjust and edit the procurement process and documents through legal research, lessons learned and coordination with Program Controls, Construction and Design.• Perform contract oversight responsibilities to ensure accuracy and consistency across contracts/agreements, including accounting, budgeting, forecasting, billings, and payment.• Develop and execute policies and procedures to control cost, schedule, and contract changes to ensure program and project completion stay on time and within budget.• Research the Public Contract Code and Federal Acquisition Regulations in order to implement new terms and conditions to various contracts.• Creating a Standard Operating Procedures document for Contracts. • Assist in the resolution of disputes pertaining to contract language and perform audits on all purchases district wide to ensure efficiency of procurement procedures.• Contact clients and field personnel to ensure timely closure of contract(s) and execution process. • Prepare Master Agreement Contracts, task orders, and purchase orders.

Contracts Manager/Project Manager

• Jun 2006 - Oct 2017

• Prepare and administer Request for Qualifications (RFQs) and Requests for Proposals (RFPs) for Professional Services, Design-Build and Design Bid Build Projects • Track all Requests for Clarifications (RFCs), submitted during RFQ/RFP process, distribute them to appropriate parties for response; prepare, edit and issue all Addenda.• Coordinate pre-submittal conferences, interim interviews, proposer presentations, technical review sessions, proposal scoring sessions, debriefs and post award meetings for RFQs and RFPs.• Review Statement of Qualifications submitted in response to RFQ procurements, review initial proposals and Best and Final Offers submitted in response to RFP procurements for responsiveness and conformity.• Prepare final contract documents, RFQ, RFP, General Conditions and contract templates.• Prepare Proposed Board Actions (PBA) to request Board authorization to issue RFPs and contract award. • Adjust and edit the procurement process and documents through legal research, lessons learned and coordination with Program Controls, Construction and Design.• Perform contract oversight responsibilities to ensure accuracy and consistency across contracts/agreements, including accounting, budgeting, forecasting, billings, and payment.• Develop and execute policies and procedures to control cost, schedule, and contract changes to ensure program and project completion stay on time and within budget.• Research the Public Contract Code and Federal Acquisition Regulations in order to implement new terms and conditions to various contracts.• Assist in the resolution of disputes pertaining to contract language and perform audits on all purchases district wide to ensure efficiency of procurement procedures.• Contact clients and field personnel to ensure timely closure of contract(s) and execution process. • Prepare Master Agreement Contracts, task orders, and purchase orders.

Joint Use Development/Program Manager

• Jul 2005 - Jun 2006

• Reviewed proposed legislation and analyzed its effect on the charter program.• Reviewed policies, implemented the Board of Education rules, and managed various policies and functions pertaining to proposition 55 charter schools. • Analyzed legislation related to the allocation of bond funds for charter schools. Managed and administered the charter school program for the new construction branch. • Assisted with creating the model for proposition 55 funding in conjunction with the State Office of Charter School Development.• Responsible for identifying potential joint-use opportunities and partners in the Los Angeles County areas.• Coordinated with design managers, development team managers, and real estate managers on joint use and charter school developments within the District.• Assisted with design specifications for elementary school instructional gardens and was responsible for conducting briefings with the County Board of Supervisors, City Council Members, various non-profits and for-profit entities on joint-use opportunities.

Regional Manager/San Fernando Valley

• Aug 2002 - Jun 2005

• Assisted developers/businesses with site selection, expediting permits/entitlements, planning development, finding financing, customize job training and marketing the variety of state, county and city business tax incentives.• Responsible for identifying potential joint-use opportunities and partners in the Los Angeles County areas.• Coordinated with design managers, development team managers, and real estate managers on joint use opportunities.• Responsible for business attraction, retention, and expansion.• Worked across county departments and with various business and community organizations.• Provided individualized, one-on-one support and assistance to businesses located in or relocating to the six-city San Fernando Valley region.• Assisted city managers and economic development staff in government municipalities such as the City of Burbank, City of Glendale, City of San Fernando, City of Calabasas, City of Agoura Hills and the City of Los Angeles.• Responsible for conducting briefings with the County Board of Supervisors, city council members, and committees and commissions on business attraction within the area. Responsible for community outreach, presentations to business/resident organizations, compilation of business databases and business tours for various projects.

Mayor's Office of Economic Development/Business Development Representative

• 1996 - 2002

• Responsible for Business Development for the Mayor’s Office of Economic Development.• Supervised and directed business development team specialists on various development projects.• Managed economic development and community staff on special projects.• Responsible for resolving politically sensitive projects as directed by the Deputy Mayor.• Worked across city departments and with various community organizations and assisted other government municipalities such as LAUSD with site selection, Caltrans with relocation and MTA/OCTA with community outreach.• Supervised a team of business development specialists in planning, government affairs and creating economic development within the City of Los Angeles.• Represented the mayor's office to facilitate economic development between developers/businesses, city council members and city departments by expediting permits/entitlements, financing and construction.• Negotiated with upper management from various departments, lobbying council, presenting to city council members, and committees and commissions.• Responsible for business attraction and retention.• Assisted developers/ businesses with site selection, planning assistance and economic tax incentives.• Created, maintained and tracked the progress of each project. Researched and reviewed general plans and provided recommendations for future development.• Coordinated Internship programs with various departments within the Mayor’s Office.