Experience

Maarefah Management

• Events Services
• 1 - 100 Employee

• Event Coordinator

  • Feb 2023 - Present

  Dubai, United Arab Emirates OPERATIONS • Organize and run conferences and client webinars from A-Z • Manage communication with event committee, speakers, exhibitors, and sponsors • Produce correspondence, presentations, records, and spreadsheets • Handle any event-related queries by phone and e-mail • Preparing deliverables (speaker bios, slides, reviewing brochure, etc) • Review and update brochure and event agenda • Arrange transportation, flights, accommodation, visa and other related requests of… Show more OPERATIONS • Organize and run conferences and client webinars from A-Z • Manage communication with event committee, speakers, exhibitors, and sponsors • Produce correspondence, presentations, records, and spreadsheets • Handle any event-related queries by phone and e-mail • Preparing deliverables (speaker bios, slides, reviewing brochure, etc) • Review and update brochure and event agenda • Arrange transportation, flights, accommodation, visa and other related requests of speakers • Confirm and send the rooming list to the hotel • Organize all AV requirements with the hotel • Manage and maintain budgets for the event • Prepare and review continuing medical education (CME) application with Dubai Health Authority (DHA), European Accreditation Council for Continuing Medical Education (EACCME), CPD UK and Saudi Commission for Health Specialities (SCFHS) • Prepare event permit requirements for submission to Department of Tourism and Commerce Marketing (DTCM) and Saudi Exhibition and Convention Bureau (SECB) • Coordinate with the hotel to confirm set-up, floor plans, menus, drinks reception and final numbers for the event • Provide onsite support before, during and after events (UAE and overseas). Ensure everything is in place during setup • Organizes post-event documents such as Certificates, thank you Letters, Final Attendee Reports, etc. • Handle registration of delegates, sponsors, speakers and other attendees • Perform other event-related tasks and responsibilities MARKETING • Create and update event website in CVENT Flex • Create speaker slides to be posted on social media (LinkedIn, Twitter, Facebook) • Manage publishing and scheduling of posts via Facebook Business Suite and Hootsuite • Prepare and send out marketing communication via emails and WhatsApp • Review and update event marketing collateral • Prepares the post-event surveys and sends it to attendees after the event Show less


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