Experience

Geneva Graduate Institute

• Switzerland
• Higher Education
• 200 - 300 Employee

• Events & Conference Coordinator

  • May 2018 - Present

  Organisation of conferences and meetings for the research centres of the Institute, for international organisations and NGO based in Geneva and around the world. - Operational assistance to clients from the initial request to the final invoice. Preparation of cost estimates, of confirmations and billing - Visit of the premises with potential clients, answering requests and sale of services - Management of the booking calendar with Ungerboeck, the Institute’s event software - Needs assessment for the meetings and preparation of the work orders. Supervision and coordination of the providers during the outfitting of the conference rooms according to the client’s needs



ROLEX

• Switzerland
• Retail Luxury Goods and Jewelry
• 700 & Above Employee

• Rolex Mentor & Protégé Arts Initiative

  • Apr 2009 - Aug 2016

  Event coordinator for the Rolex Institute, philanthropic arm of Rolex SA. Organisation of high-end events and meetings, both in Switzerland and abroad - Organisation of the travel of international guests and managing the hospitality suite during events that include up to 120 VIP guests - Coordination with suppliers and partners (hotels, limousines, catering) - Evaluation of requirements for meetings. Supervision of the set-up of the conference rooms with the IT and logistics departments. Managing room allotment and on-site transfers - Creation of meeting documents to a high level of perfection (welcome letters, event schedules) - Preparation and follow-up of budgets, payment of bills - Debriefing, analysis of feedback, preparation of final report Programme administrator for the Rolex Mentor and Protégé Arts Initiative, a programme which brings artistic masters together with highly promising young artists in a one-to-one mentoring relationship. - Contact and follow-up of candidates (around 125 candidates nominated for the biennial programme) - Development of a web-based application form for the candidates - Organisation of selection meetings to determine the finalists - Support of the programme coordinators and production of all programme-related documents



UEFA Euro 2008

• Event Transport Coordinator

  • 2008 - 2008

  Event transport city coordinator Geneva, responsible for the organisation of all transfers for the host city of Geneva (short-term contract) - Conception and implementation of an operational plan - Organisation of transfers for the UEFA VIPs and their guests (about 100 people per game) - Organisation of transfers for the three teams playing in Geneva - Hiring, training and supervision of the Event Transport Geneva Team (3 assistants and 65 volunteers) and management of a fleet of vehicles (35 cars – 8 buses)



UBS

• Switzerland
• Financial Services
• 700 & Above Employee

• Project Manager Event Marketing - Event coordinator

  • 1998 - 2006

  Project manager, Event Marketing department. Responsible for the organisation of all conferences, seminars, conventions, clients’ events and roadshows for the French-speaking part of Switzerland (around 130 projects per year managed alone) - Proposal of concepts and budgets - Planning and coordination with the providers, speakers, hosts and guests - Conception and sending of invitations; management of replies through a database - During the event: welcoming of guests, last-minute problem-solving and coordination - Debriefing, analysis of feedback, preparation of final report, payment of bills