Experience

Geneva Graduate Institute

• Switzerland
• Higher Education
• 200 - 300 Employee

• Events & Conference Coordinator

  • May 2018 - Present

  Organisation of conferences and meetings for the research centres of the Institute, for international organisations and NGO based in Geneva and around the world. - Operational assistance to clients from the initial request to the final invoice. Preparation of cost estimates, of confirmations and billing - Visit of the premises with potential clients, answering requests and sale of services - Management of the booking calendar with Ungerboeck, the Institute’s event software - Needs assessment for the meetings and preparation of the work orders. Supervision and coordination of the providers during the outfitting of the conference rooms according to the client’s needs Show less



ROLEX

• Switzerland
• Retail Luxury Goods and Jewelry
• 700 & Above Employee

• Rolex Mentor & Protégé Arts Initiative

  • Apr 2009 - Aug 2016

  Event coordinator for the Rolex Institute, philanthropic arm of Rolex SA. Organisation of high-end events and meetings, both in Switzerland and abroad - Organisation of the travel of international guests and managing the hospitality suite during events that include up to 120 VIP guests - Coordination with suppliers and partners (hotels, limousines, catering) - Evaluation of requirements for meetings. Supervision of the set-up of the conference rooms with the IT and logistics departments. Managing room allotment and on-site transfers - Creation of meeting documents to a high level of perfection (welcome letters, event schedules) - Preparation and follow-up of budgets, payment of bills - Debriefing, analysis of feedback, preparation of final report Programme administrator for the Rolex Mentor and Protégé Arts Initiative, a programme which brings artistic masters together with highly promising young artists in a one-to-one mentoring relationship. - Contact and follow-up of candidates (around 125 candidates nominated for the biennial programme) - Development of a web-based application form for the candidates - Organisation of selection meetings to determine the finalists - Support of the programme coordinators and production of all programme-related documents Show less



UEFA Euro 2008

• Event Transport Coordinator

  • 2008 - 2008

  Event transport city coordinator Geneva, responsible for the organisation of all transfers for the host city of Geneva (short-term contract) - Conception and implementation of an operational plan - Organisation of transfers for the UEFA VIPs and their guests (about 100 people per game) - Organisation of transfers for the three teams playing in Geneva - Hiring, training and supervision of the Event Transport Geneva Team (3 assistants and 65 volunteers) and management of a fleet of vehicles (35 cars – 8 buses) Show less



UBS

• Switzerland
• Financial Services
• 700 & Above Employee

• Project Manager Event Marketing - Event coordinator

  • 1998 - 2006

  Project manager, Event Marketing department. Responsible for the organisation of all conferences, seminars, conventions, clients’ events and roadshows for the French-speaking part of Switzerland (around 130 projects per year managed alone) - Proposal of concepts and budgets - Planning and coordination with the providers, speakers, hosts and guests - Conception and sending of invitations; management of replies through a database - During the event: welcoming of guests, last-minute problem-solving and coordination - Debriefing, analysis of feedback, preparation of final report, payment of bills Show less