Experience

Actis

• United Kingdom
• Financial Services
• 300 - 400 Employee

• Office Manager / EA

  • Oct 2019 - Present



UBS

• Switzerland
• Financial Services
• 700 & Above Employee

• Executive assistant - Country Head & IB team

  • Oct 2017 - Jun 2019

  • Coordinate, manage and update calendar. • Screen calls, take messages and distribute in a timely manner. • Assist internal audit with expense report follow ups. • Organize internal and external meetings, conferences and events. • Plan and coordinate domestic and international travel arrangements. • Manage payment requests, reimbursements, travel expenses, expenditure checks and petty cash. • Coordinate and host of foreign visitors. • Coordinate, manage and update calendar. • Screen calls, take messages and distribute in a timely manner. • Assist internal audit with expense report follow ups. • Organize internal and external meetings, conferences and events. • Plan and coordinate domestic and international travel arrangements. • Manage payment requests, reimbursements, travel expenses, expenditure checks and petty cash. • Coordinate and host of foreign visitors.



Deutsche Bank

• Germany
• Financial Services
• 700 & Above Employee

• Executive assistant - General Director

  • May 2016 - Oct 2017

  • Coordinate, manage and update calendar. • Screen calls, take messages and distribute in a timely manner. • Organize internal and external meetings, conferences and events . • Plan and coordinate domestic and international travel arrangements. • Coordinate drivers schedule and coordination. • Internal control projects. • Administer and manage sport center users update, cinema tickets administrator, vendor visits to offer benefits for employees, Monthly birthdays calendar. • Responsible for tax, HR vendors and central management vendors payments.



Macquarie Group

• Australia
• Financial Services
• 700 & Above Employee

• Accounts Payable Clerk

  • Mar 2014 - Jul 2016

  • Receive and verify invoices, prepare invoices batches for data entry. • Verify that transactions comply with financial policies and procedures. • Manage vendor payment (check or SPEI). • Draft instruction letters. • Coordinate budget and trust payments . • Prepare Monthly Financial Reports. • Lead vendor Set up, registration and update. • Handle Electronic Banking.

• Executive Assistant

  • Jul 2013 - Mar 2014

  • Coordinate, manage and update calendar. • Screen calls, take messages and distribute in a timely manner. • Organize internal and external meetings, conferences and events . • Plan and coordinate domestic and international travel arrangements.• Manage real estate and executive documents and prepare board packs quarterly.



Nestlé

• Switzerland
• Food and Beverage Services
• 700 & Above Employee

• Executive Assistant

  • Oct 2012 - Jun 2013

  • P2P Process (Procure to Pay) generation of purchase request based on quotations tendered, release workflow tracking, order generation, purchase order, invoice and goods received. • Coordinate conferences and managing meeting rooms. • Plan and coordinate domestic and international travel arrangements. • P2P Process (Procure to Pay) generation of purchase request based on quotations tendered, release workflow tracking, order generation, purchase order, invoice and goods received. • Coordinate conferences and managing meeting rooms. • Plan and coordinate domestic and international travel arrangements.



Productos Rich S.A. de C.V.

• Mexico
• Food and Beverage Services
• 1 - 100 Employee

• Marketing and R&D Vice President’s assistant. LATAM

  • Oct 2008 - Oct 2012

  • Responsible for planning, coordination and execution of the agenda and related cultural activities for headquarters (Buffalo) and international visits. • Screen calls, take messages and distribute in a timely manner. • Plan and coordinate domestic and international travel arrangements. • Prepare sales reports and analysis; presentations. • Manage budget • Responsible for planning, coordination and execution of the agenda and related cultural activities for headquarters (Buffalo) and international visits. • Screen calls, take messages and distribute in a timely manner. • Plan and coordinate domestic and international travel arrangements. • Prepare sales reports and analysis; presentations. • Manage budget



First Quality Chemicals

• Mexico
• Chemical Manufacturing
• 1 - 100 Employee

• Logistics and Billing Manager – Receivable accounts/ Accounts Executive.

  • Oct 2007 - Jul 2008

  • Coordination of shipments, freight and messengers. • Administer and control operation of the warehouse. • Handling shipping documents, purchase orders, Certificates of Analysis, MSDS. • Accounts receivable supervision. • Analysis, classification and reconciliation of accounts receivable. • Management, monitoring, care and prospecting of clients. • In charge of purchase orders, database update, research, sales and customer service. • Coordination of shipments, freight and messengers. • Administer and control operation of the warehouse. • Handling shipping documents, purchase orders, Certificates of Analysis, MSDS. • Accounts receivable supervision. • Analysis, classification and reconciliation of accounts receivable. • Management, monitoring, care and prospecting of clients. • In charge of purchase orders, database update, research, sales and customer service.



Inditex

• Spain
• Retail
• 700 & Above Employee

• Visual Merchandising Coordinator

  • Jun 2003 - Feb 2007