Experience

WS ATKINS & PARTNERS OVERSEAS

• United Arab Emirates
• Computer and Network Security
• 100 - 200 Employee

• Commercial Assistant

  • Jan 2014 - Present

  Client: Ministry of Municipality and Urban Planning (MMUP) Project: The Central Planning Office (CPO-a Division of MMUP) - was initiated by the State of Qatar in October 2011 in recognition of the substantial amount of transport and associated infrastructure that the country intends to construct in order to achieve its National Vision for 2030 and deliver the important interim milestone of the FIFA World Cup in 2022. Reporting directly to the Project Manager, responsibilities include but not limited to: • Preparation of monthly payment application to ensure on time submission of the invoice. Includes collation of supporting documents and information (i.e.Staff Monthly Activity Records and Fingerprint Reports). Prepare monthly revenue forecast and issue to Finance for Project Summary Report (PSR). • Provide the preliminary profitability assessment when recruiting a staff either within Atkins or from outside resource to ensure profitability or loss is identified for each individual to be mobilized. • Review supplier invoices and expense claims for PM’s payment approval. • Manage timesheets;weekly reporting of staff time bookings versus the fingerprint reports to the various team leaders. Close coordination with the budgets holders to be apprised of new updates. • JDE upload of staff time bookings. JDE review of cost and project expenses to assist in the preparation of cash, cost and expense budget following PM’s Resource Forecast. • Close coordination with Client’s Contract Specialist to monitor payment status of submitted invoices. Good relationship with the client is maintained to ensure regular payments are received. • Administer file keeping and maintenance of sensitive commercial information for client audit and internal data storage. Ensuring bonds, guarantees, and insurances are valid and maintained, monitor validities and advising extension when required. Maintaining various registers of data and information for easy reference when needed. Show less



Halcrow

• United States
• Civil Engineering
• 700 & Above Employee

• Business Assistant

  • Feb 2009 - Jan 2014

  Client: Qatari Diar Real Estate Investment Company Project: Lusail Development Primary Infrastructure, Marine, Earthworks and Site Preparation Works. Lusail is located about 15 km north of the city centre of Doha, just north of the West Bay Lagoon, on over 35 km² and eventually provide accommodation for up to 250,000 people. • Prepare and submit design (Pre-Contract) and supervision (Post-Contract) service payment application to the Client. Communicating directly to Client's QS regarding assessment and assure the process of invoicing are progressing for issuance of Payment Certificate. Directly follow-up Client’s accounts payable representative regarding the status of payment to ensure monies are received on contracted due date. Provides input to Client's Monthly Report related to invoices under finance section. Provide work in progress (WIP) report to Commercial Director. • Review and release Payment Certificates to the sub consultants. Ensure all supporting documents of sub consultants' invoices are correct and complete to be endorse for payment. • Provide the cost report worksheet (Payroll Cost-PRC and other expenses) from Lusail Project’s design and supervision codes. Provide Staff Man-Month forecast by Construction Package to Home Office Cost Controller. • Determines the level of reporting required as per the need of the company: generates periodic tracking report based upon the status provided by discipline engineers; finalized and documented to implement changes in the budget, schedule and scope. • Perform administration of variation orders for commercial transactions. Prepares technical justification and financial breakdown for the change notices. Ensure paperwork is documented, follows status of agreement administration, project invoices, and subcon invoices. Maintaining the Change Notice Log which contains all change notices submitted to the Client, tracking their progress and providing a full breakdown of fees between the Sub-consultants. Show less



Washington Group International (now part of URS Corporation)

• Industrial Machinery Manufacturing
• 500 - 600 Employee

• Administrative Assistant

  • Sep 2006 - Feb 2009

  Client: Qatar Liquefied Gas Company Ltd. (Qatargas) Project: Qatargas II Common Sulphur Project, Ras Laffan Industrial City Special Project: Common Condensate Single Point Mooring Project (CCSPM) $800 million fully automated sulfur handling facilities designed to receive up to 12,000 tons/day of liquefied sulphur via the pipelines, store the molten sulphur in two on-site tanks before it is dried and converted to granules, whereupon it is stored in a purpose designed facility prior to export and shipment to customers worldwide. • Responsible in tracking important project management documents and have complete control of every item needed for the CCSPM project. Monitor, download and encode supplier/engineering data report from Webtop Documentum and E-room database. • Prepare transmittals of project documents such as RFIs, Requests for Proposal (RFPs), Submittals, Daily Field Reports, and Correspondence integrated with Project Milestones, Estimating, Change Orders, Project Change Notice, Purchase Orders, Subcontracts and Payroll making project management' process is accurate and reliable. • Arrange flight reservations, transportation, hotel accommodations and car rentals for employees, visitors and supplier representatives. Ensure (TA) Travel Advice/Authorization is approved by the authorized signatories before booking. Arrange meet-and-greet for the arriving executives and new employees/Coordinate with the PRO in securing visa/Update travel log. • Prepare letters for PD's review to be issued to the Client. Maintain correspondence log (outgoing & incoming). Update a business development summary for company’s reference to business proposals, tendering upcoming projects and in preparation to successfully execute future awards. • Helps in the preparation of tender document’s presentations for Client’s prequalification review. Assist engineering team in preparing project reports, procedures, weekly progress reports and minutes-of-meeting in the standard format. Show less



Washington International, Inc.

• Baghdad, Iraq

• Chief Accountant

  • Feb 2004 - May 2006

  Client: US Army Corps of Engineer/ US Department of Defense Project: Middle East Construction Project (MECP) - $1.1 billion contract to provide design-build services for electrical transmission and distribution and national water resource projects including repair and/or construction of water resources supplies and transmission networks nationwide including dams, irrigation & drainage system, pumping stations, and groundwater projects. • Review financial reports and supplemental schedules such as accounts payable, records, journal vouchers and invoices and check against the data entered in Oracle and Marian Systems. Check and review journal entries and other financial information from all project sites of MECP for completeness, accuracy and legitimacy of charges and conformance with accounting procedures before sending to Boise Home Office. • Review monthly reconciliation of Imprest Funds to tie with the Oracle general ledger balance, approved cash advances and payment vouchers. Audit supporting documents for liquidations of various cash advances and petty cash replenishments on expenditures for payment purposes. Ensure correctness on various payments to suppliers and subcontractors. • Monitor and update wire transfers for all Project Site’s Working Capital Request. Locate, retrieve and restore files to accommodate inquiries and authorized request. Performs other responsibilities associated as may be appropriate. • Work with Project Director, Finance Manager and supervise 2 accounting support staff. Participate in weekly accounting meeting with the Home office finance team. Show less



Raytheon Ebasco Overseas Ltd.

• San Roque Pangasinan, Philippines

• Accounting Staff

  • Oct 2000 - Feb 2004

  Client: National Power Corporation Philippines Project: San Roque Dam Multi-Purpose Project, $700 million multi-purpose embankment dam project with 3,600 feet (1,097 meters) long and 650 feet (198 meters) high, making it the largest dam in Asia, and the 12th largest embankment dam in the world. • Perform accounts payable, receive and review vendor’s invoices and delivery receipts for payment processing. • Responsible for the accrual of invoices. Maintains and updates vendors’ files as links to the computerized accounting system - The J. D. Edwards system. • Handles petty cash fund of the camp management (Commissary and Bar Operation). Prepares separate accounting statements to monitor its cash flow using Quick Books. • Issue Company checks to vendors. Maintain and monitor hard files of closed purchase orders and perform other related duties as may be required from time to time by higher authority. Show less