Office Manager

• Feb 2019 - Present

Payroll • Process weekly payroll for approximately 50 employees. • Maintain employee records, including new hire entry for payroll and benefit packages. • Ensure accurate and timely benefit enrollment or termination. • Ensure accurate and timely payroll deductions are entered, reconciled with paperwork, and reported to necessary parties. • Prepare and upload weekly deferral contribution reports to the retirement portal. • Prepare and file monthly, quarterly, and annual tax forms. • Respond to employment verifications, both verbal and written. Accounts Receivable • Communicate with Project Managers to create, modify and prepare invoices to send to customers. • Create invoices/AIA billings with corresponding sworn statements. • Obtain and provide appropriate lien waivers. • Prepare and distribute customer account statements. • Review delinquent accounts and contact customers regarding overdue amounts to resolve billing related issues. • Process and post payments and refunds to customer accounts. Accounts Payable • Responsible for the data entry of vendor invoices following management approval. • Process checks runs and prepare mailings; initiate online payments. • Prepare monthly vendor account reconciliations. • Reconcile bank statements and credit card statements. • Assist and provide requested documents for annual worker’s compensation audit. Show less

Accounts Payable Clerk

• Apr 2018 - Feb 2019

• Processed 100+ invoices on a weekly basis. • Matched invoices to PO and receipts. • Researched and resolved invoice discrepancies or issues. • Accurately entered invoices into accounting system. • Ensured correct coding. • Updated aging spreadsheet. • Scheduled weekly ACH payments. • Reconciled monthly vendor statements. • Served as a point of contact for specific vendors. • Answered vendor inquires via email or by phone. • Managed the AP email. • Printed all incoming invoices and distributed to the appropriate person. • Assisted with filing. Show less

Accounts Receivable Clerk

• Sep 2017 - Apr 2018

Mail Team Member

• Jan 2014 - Sep 2017