Experience

HDI Youth Marketeers

• South Africa
• Advertising Services
• 1 - 100 Employee

• • Jan 2016 - Present

  *Setting up company policies that would guide day to day running of the organisation and cooperate behaviour of staffs *Set and establish guidelines on how each department within the organisation should function and cooperate with one another *Continuous improvement of the operational systems, processes and policies in support of organisation's mission -- specifically, support better management reporting, information flow and management, business process and organisational planning*Researching new technologies and alternative methods of efficiency*Developing operational and new business strategies*Planning of various company operations and activities*Plan and coordinate activities between various departments *Ensure implementation of approved policies and guidelines *Oversee the implementation of payroll policies and procedures, how much employees are paid, how funds are allocated for benefits packages and how other funds are spent to keep the company operating smoothly on a day-to-day basis.* Play a significant role in long-term planning, including an initiative geared toward operational excellence*Communicating with other management professionals within the organisation to keep the company running smoothly*Communicating with other companies and organisations with which the company does business*Management of agency budget in coordination with the Executive Managing Director.*Develop and manage annual budget in collaboration with the Financial Manager*Oversee monthly and quarterly assessments and forecasts of organisation's financial performance against budget, financial and operational goals. *Oversee short and long-term financial and managerial reporting.*Assisting Executive Director and Board in creating annual organisational budget and monitoring cash flow.*Active participation in presentation of concept, creative rationale, project proposal, budgets etc to client Show less

• • Apr 2009 - Present

  My core responsibilities is to improve operational systems and policies, to manage efficiency and effectiveness of Support team as well as coordinate communication between support staff and operations team. I also play a significant role in fiscal financial planning and development of individual budget. I hold regular business update meeting with the managing director around fiscal planning and overall business strategy. I am also saddled with the responsibility to supervise and coach new & junior executives Show less

• • Apr 2014 - Jan 2016

  As a Project Coordinator, I am the control tower of the agency managing the workload and resources with precision. I am responsible for delivering projects of high quality, on time and to budget through the effective management of timelines, people and resources. Core Responsibilities• To oversee planning and execution of all programs/ projects• To work with internal and external clients to analyse project needs ensuring that they fit with resourcing, project objectives and quality standards. Know the questions to ask to on-board each project smoothly.• To ensure hitch free take off all projects by delegating or assigning of dedicated executives to projects• To monitor and maintain detailed timelines; project plans, and hours budgeted for project deliverables and key success indicators.• To be flexible to work within an ever-changing workload while still managing existing workload by effectively setting, observing and re-evaluating project priorities often.• Manage day-to-day operational aspects of projects, including communication of client needs to internal teams.• Lead internal brainstorming sessions, project status meetings and on-going project schedule updates.• Manage multiple projects simultaneously and understand project priorities in the context of client expectations.• Be the focal point for production, timeline and resourcing issues. Assist in managing internal resources, ensuring all projects are appropriately staffed.• Contribute to the strategic vision of the action department and company as a whole.• Relate with directly MD on matters requiring superior approval on new or existing accounts.• Maintenance and control of project expenditures to budget by controlling overhead cost, monitoring project elements procurement etc. Show less

• • Apr 2009 - Apr 2014

  • Day to day client service and account management• Client meetings and project reviews• Effective and efficient project / client execution in accordance with project strategy (incl. adherence to traffic procedures, briefs and de-briefs, cost estimates etc), in strict compliance with client instructions and project plans• Compliance with HDI procedures and standards of project / client implementation and management• Strict compliance with deadlines and presentation regulations set from time to time• Effective client relationship building and maintenance• Active new business and lead generation• Compliance with HDI minimum standards of:o daily: Client contact report within 24 hrso weekly: Status meeting and status report• Work with the supervisor to ensure that weekly reach report is ready by Friday• Work with the supervisor to ensure that schools are booked and confirmed at least one week in advance• Active participation in brainstorming sessions, creative conceptualization, etc• Research and preparation of presentation material in line with HDI standards• Active participation in presentation of concept, creative rationale, project proposal, budgets etc to client• Strict maintenance and control of project expenditure to budget• Control overhead costs within business unit• Budgeting and forecasting for projects. • Organising special events including scheduling and liaising with external service providers to co-ordinate facilities, equipment, and set-up.• Negotiating space contracts and booking event space, arranging food and beverage, ordering of supplies and any necessary equipment, making travel arrangements, ordering signage, and ensuring appropriate décor.• Gathering information on each event to achieve quality event productions.• Proposing new ideas to improve the event planning and implementation process.• Serving as a liaison and point of contact with vendors on event-related matters.• Closing out of all events as required Show less