Abir Fahmy

CEO Office Manager at ASEC Cement
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Contact Information
us****@****om
(386) 825-5501
Location
EG
Languages
  • English -
  • French -
Skills

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Credentials

  • Certificat de l'alliance Française
    -
    Jun, 1996
    - Oct, 2024
  • B1 Level french certification
    Ambassade de france en Egypte - Centre Culturelle franais

Experience

  • ASEC Cement
    • Egypt
    • Building Materials
    • 100 - 200 Employee
    • CEO Office Manager
      • Mar 2016 - Present

       Preparing Board Presentation and follow up on operations’ report Attend Board and GA meetings as required or requested. Record written minutes of the meetings, and translation of the Minutes to English, prepare them for follow up on required actions to be executed by assigned/concerned personnel’s. Track and consider issues arising from discussions that should be raised with the full Board. Maintain up-to-date paper and electronic records including Board packs, approved Board resolutions. Provide administrative support including, but not limited to, disseminating information to Board Directors, maintaining Board records, overseeing the resolution process, and developing the draft annual Board. Work with legal counsel in preparation of required documents in connection with Board and General Assembly meetings. Maintain cooperative effective working relationship with and act as liaison to the Shareholders, Board Members and Employees Research, extract, coordinate, and summarize information (confidential and non-confidential) on behalf of Board of Directors. Compose and prepare business letters, memos and reports. Maintain confidential records and proper electronic and paper filing system to ensure proper office administration and record keeping. Maintain a proper and organized calendar, internal and external correspondence for the CEO  Ensure that all policies, procedures, processes and standard operating procedures are applied correctly and followed thoroughly to ensure a standardized process Act as the point of contact and manage communication between the executives and internal or external Preparing travel arrangements (visas, hotel bookings, expenses, etc)

    • Office Manager - Group Technical Director
      • Apr 2008 - Present

       Performing all Administrative and secretarial works for the Group Technical Director, and helping the Technical Dept in all administrative and secretarial works Assisting Group Technical Director by follow up on his e-mail, and ensure that all correspondence is smoothly spread to technical team, Ensuring that tasks had been fulfilled the technical team to meet deadlines Preparing Reports related to Projects’ work progress Assisting technical staff in their works (Typing, formatting, etc) Projects Billing Reviews Preparing Projects Ogranisation Charts by using visio program Identifying the Job Descriptions for each member of the Technical Team (from Director till Clerks) Follow up on attendance of our Technical Team in HQ and Site Assisting in the preparation of Technical Dept Budget Performing Document Control tasks, and follow up on drawing transmittals to our Contractors. Arranging travel plans for the Engineers, and the Group Technical Director Preparing MOM, and Meetings Agendas Filling Correspondence, and supervision of the Group Technical Director office, and perform daily administrative works Preparing charts, and Power Point Presentations English to French/Arabic Translation of technical Documentation and vice versa Contacting External and governmental Authorities in order to perform Cement, Water’s Test Analysis. Distributing mails to the concerned staff and follow up on the execution of the tasks during the absence of the Group Technical Director. Acting as Project Coordinator between Technical Depts and Main Contractors (Follow up on drawings transmittals; invoices ... etc) Keeping safely Documents with high confidentiality Reformatting documents, transforming pdf to word files in order to facilitate work progress Typing letters and e-mails with a typing speed of 60 words/min (English/Arabic/French)

    • Office Manager - Technical Dept
      • Apr 2008 - Present

      Performing all Administrative and secretarial works for the Group Technical Director, and helping the Technical Dept in all administrative and secretarial works• Assisting Group Technical Director by follow up on his e-mail, and ensure that all correpondance are smothly spread to technical team, as well as ensuring that tasks had been finalized by each one of our team in order to meet deadline.• Preparing Reports regarding the Projects’ work progress• Assisting all technical staff in their works (Typing, formatting, etc)• Projects Billing Reviews• Preparing Projects Ogranisation Charts by using visio programs• Assisting in preparing Job Descriptions for each member of our Technical Team (from Director till Clerks)• Follow up on the attendance of our Technical Team in HQ and Site• Assisting in the prepartion of Technical Dept Budget• Performing Document Control tasks, and drawing transmittals to our Contractors.• Arranging travel plans for the Engineers, and the Group Technical Director• Preparing MOM, and Meetings Agendas• Filling Correspondence, and daily administrative works• Preparing charts, and Power Point Presentations• Translation from English to French/Arabic of technical documentation and vice versa• Meeting Projects deadlines• Contacting External Authorities in order to perform Cement, Water’s Test Analysis.

  • Palm Hills
    • Dominican Republic
    • Real Estate
    • 1 - 100 Employee
    • Office Manager for the CEO
      • Feb 2008 - Apr 2008

      managing CEO office managing CEO office

  • Dar Al-Handasah (Shair and Partners)
    • India
    • Appliances, Electrical, and Electronics Manufacturing
    • 1 - 100 Employee
    • Executive Secretary and then Technical Coordination Officer
      • Jan 2000 - Jan 2008

      Handling two Depts (Technical Coordination and Printshop); my main tasks are summarized as follow: Daily Secretarial works for the two Depts (follow up on attendance, leaves, purchases, etc). Preparing letters, Faxes and coordination with Depts, and company branches Supplying all Dar offices (48 branches) with their main stationery. Preparing the Company main forms to be used by all staff according to the quality assurance. Insuring that all Depts and branches are following the standard forms used by the Company Distributing correspondence and task to the relevant staff while the Manager is not at the office. Preparing Prequalification Document and Proposals and meet the relevant deadline. Preparing Company Organisation Charts Preparing Projects Time Schedule. Follow up on payments Was responsible to monitor expenses and preparing budget and payment for one of our offices abroad.

Education

  • Commerce Faculty) Ain Shams University - French Section
    BSC, Accounting
    1996 - 2000
  • the "Chambre de L'Industrie et de Commerce de Paris
    Diploma;, Commercial

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