Experience

Fehily Timoney and Company
• Ireland
• Civil Engineering
• 1 - 100 Employee
• Receptionist/Senior Administrator

  • Jan 2021 - Present


Deloitte Ireland

• Accounting

• Secretary (Audit/Tax)

  • Jul 2006 - Jan 2021

  Providing administrative assistance support to director, and secretarial support to partners and senior management in audit and SME departments. formatting, preparation and finalising financial statements through all stages from creation to final financial statements for clients. formatting presentations. Diary co-ordination and management. General administration for audit and SME departments, with auxiliary assistance to three other departments. Screening telephone calls, enquiries and requests and handing them with appropriate attention Arranging travel and accommodation requirments for staff. Providing full reception administration including managing day to day post delivery, collections, couriers, deliveries, whilst managing a switchboard and providing a polite and helpful service to clients and visitors. Providing staff training and general administration duties including filing, faxing, photocopying, scanning, binding Information preparation and reports (reports, memos, minutes, letters, presentations, proofreading, audio and copy typing) Fire warden



FIREBLOCK

• Ireland
• Wholesale Building Materials
• 1 - 100 Employee

• Payroll, Quotations Administrator and Relief Receptionist

  • Oct 2005 - Jul 2006

  Receptionist/Administrator • Greeted clients and dealt with their needs in an efficient and professional manner, and maintained the reception area to a high standard. • Managed a busy switchboard for both companies efficiently, screened phone calls and assisted callers politely and efficiently. • Organised incoming and outgoing post, deliveries, collections, deliveries. • Maintained and updated daily order reports, stock reports and providing general office support, producing high quality documents, memos, letters, and assisted the office with filing, faxing, photocopying, and scanning. • Assisted with the reordering of stock for the factory from paint, steel coating, ironmongery, dead bolts, maglocks, staff protective clothing and footwear, and general office stationery. • Calculated payroll for all staff in the factory, produced pay slips and, submitted payroll reports weekly. Hand delivered employee wage slips to all employees from reception. • Maintained confidential employee files and employment contracts and personal banking information. • Liaised with banks in relation to wages for clients.



Hinchion & Company

• Administrator

  • Nov 2004 - May 2005

  • Greeted clients and visitors courteously and professionally whilst managing a busy switchboard, screened phonecalls and dealt with all queries efficiently and punctually. • Copy and audio typing as requested and assisted with the preparation of financial statements. • Managed all incoming and outgoing post, deliveries, collections, couriers, and taxies. • Greeted clients and visitors courteously and professionally whilst managing a busy switchboard, screened phonecalls and dealt with all queries efficiently and punctually. • Copy and audio typing as requested and assisted with the preparation of financial statements. • Managed all incoming and outgoing post, deliveries, collections, couriers, and taxies.



South Infirmary Hospital

• Ireland
• Hospitals and Health Care
• 1 - 100 Employee

• Administrator and Receptionist - various hospital departments - summer work

  • 1999 - 2003

  • Organised and maintained patient files and charts to a high standard, and ensured all patient reports, charts and doctors letters were filed correctly and timely, and the file filed back in the filing room (medical records) so that it could be pulled instantly. • Admitted and discharged patient charts from wards daily. • Medical audio typing and copy typing for various departments, and assisted the departments and medical teams with general office duties, filing, faxing, scanning, photocopying and errands around the hospital. • Updated patient charts for clinics, ensuring the patient charts were correct with the correct labels printed when required by the consultants or medical teams. • Liaised with consultants and medical teams with regards to patents charts and reports. • Ensured all patients charts were pulled daily in time for various consultants’ clinics. • Admitted patients to day wards, and as inpatients, processing their details, taking all medical insurance information, or payment as required, and assisting the patients in where they needed to go. • Provided assistance to porters and nurses when wheeling patients in beds or wheelchairs for various scans or tests, or departments in the hospital. • Registered patients for appointments professionally, in a timely manner and efficiently whilst remaining courteous and polite at all times. • Maintained a busy switchboard efficiently, screened calls and redirected messages to the appropriate person, and paged various doctors when required.