Experience

Action Against Hunger India

• India
• Non-profit Organizations
• 1 - 100 Employee

• Logistic cum Administrative Officer (Regional)

  • Jan 2022 - Present

   For program related procurement-providing guidance to the concerned person in the preparation of the procurement requests. Providing professional advice and assistance to program management team on various aspects of financial management.  Maintaining appropriate files / records / documents towards meeting legal and statutory requirements.  Prepared various books of accounts, financial statements like receipts & payments, variance reports, TDS, bank reconciliation statement.  Identifying, developing & maintaining local / outstation vendor base for obtaining timely procurement of materials at favorable terms to ensure smooth operations.  Assist in preparing procurement plans, vendor analysis, purchase order follow-up, supply system, quality checks, and settlements.  Preparing purchase scheduled for timely procurements of materials, goods, equipment, and services to ensure smooth execution of projects.  Admin related invoices, verifying with attached approvals and forwarding to finance department for processing and follow up till the payment is done to the vendor.  Ensuring that healthy and hygiene office environment, ensuring neat and clean infrastructure.  Handling day to day administrative activities and maintenance of office premises, check on AMC of equipment’s, office equipment’s are functional and timely repair and maintenance is done  Responsible for researching, arranging, and coordinating, travel, transportation and accommodation for employees and clients according to a specific organization’s business and budget needs.  Support HR in documentation as per requirements like monthly timesheets, joining documents etc.



SAATHII

• India
• Non-profit Organization Management
• 100 - 200 Employee

• Logistics (Admin) cum Training Officer (Regional)

  • Apr 2021 - Jan 2022

   Handholding support to National Team in national-level key population beneficiaries data validation (40,000 beneficiaries) and grocery distribution to the target population with the help of community-based organization (CBO) under COVID-19 relief initiative in different states.  Support to National Team to ensure proper logistics arrangements in national level meetings of Stake Holder and Organization.  Performed all administrative tasks, including supervision for daily cleaning staff and coordination with all the team members to ensure smooth daily administrative functioning of the project office.  Assist the Finance, HR, Program and other senior management at the National Level in all the HR related functions like an advertisement of vacancy, shortlisting of CVs, interview process, recruitment process, appraisal process, staff development initiatives.  Successfully procured for quarterly budgeted goods and services (including assets, equipment, office stationery, and utility items), maintained documentation, and adhered to organizational and donor policies.  Successfully managed assets and inventory (including maintenance of assets and inventory registers, up keeping and maintenance of all assets and equipment, timely purchase of assets insurance).  Real-time support to program team in arranging and managing the logistics required for conducting meetings, workshops, training, events under the project.  Assist in organizing the training of the Medical Officers, Lab Technicians, and Nurses working in public health setup in the HIV sector and maintain documentation.  Perform the admin role and implementation of LMS and conduct online training programs and engage the SACS and others concerned for using LMS for effecting training monitoring.



Parmarth Samaj Sevi Sansthan

• India
• Non-profit Organization Management
• 1 - 100 Employee

• Admin (cum HR) Executive

  • Sep 2019 - Jan 2021

   Successfully organized an event on International Women's Day (8th March 2020) with 400+ Jal Sahelis (Women Social Mobilizer/Volunteer) to justify women's role in facilitation and empower the vulnerable sections of society.  Being a part of the organizing team of a large-scale event (National Water Conference/Rashtriya Jal Sammelan) in Ujjain, Madhya Pradesh, for three days (16th December 2020 to 18th December 2020) with the association of "Jal Jan Jodo Abhiyan" campaign run by Jal Purush Mr Rajendra Singh (Tarun Bharat Sangh) with the participation of 3000+ community peoples and social workers.  Distributed over 4200 safety kits amount 1800 community peoples across our operational villages in Uttar Pradesh and Madhya Pradesh.  Provided onboarding support to recruits, consultants and ensured proper documentation and tracking of consultants engaged within the programs.  Coordinated for conducting calls, meetings and workshops, including sending calendar invites, taking and circulating minutes of the meeting.  Be responsible for timely services and procurement and proper documentation efficiently and cost-effectively.  Supported in collecting travel claims, vendor invoices especially related to meeting venues and audio-visual contractors.  Prepared correspondence, reports, forms, work orders and specialized documents related to the department.  All secretarial functions include attending telephone calls, drafting letters and sending letters, maintaining dispatch register, and telephonic correspondence.  Inventory records for new purchases and scrap sales for branch general equipment, furniture and fixtures.  Insurances for branch, properties, furniture & fixtures (fire & riots and burglary), office equipment, vehicles, cash and cheque-in-safe, cash-in-transit, electronic equipment (fire & riots and burglary), audio-visuals (fire & riots and burglary) including its record keeping.



Educate Girls

• Non-profit Organizations
• 300 - 400 Employee

• Admin Assistant

  • Sep 2017 - Aug 2019

   Support to State Team in new district office setup and procurement process (around 25+ lacs) to assure the well-maintained office premises through project expansion.  Facilitated motivational wall paintings (64) in different locations of project area during my tenure.  Successfully organized program training of 1168 Team Balika / Volunteers on three different scenarios (enrollment, retention and quality education) in 4-5 batches at different venues one time in a year.  Organized camps/campaigns in Schools and Haat Bazar to recruit Team Balika/Volunteer (450+) in different blocks of the project area, organizing Team Balika event to notify the role of a volunteer under the project.  Successfully distributed 1400 educational kits (Gyan ka Pitara/GKP) in 1200 primary and secondary schools of the project area.  Successfully ensured proper housekeeping (alterations and additions to building structures, hygienic and sanitation, furniture, fittings and fixtures, pest control, firefighting, security).  Timely led all administrative tasks such as repairs and maintenance, pest control/aqua guard, dispatch and courier, attending phone calls, filing, physical inspection of purchases, managing printing and stationery requirements, correspondence.  Implemented fully compliant procurement of required materials and performed various activities to ensure the best value for money (market research, cost estimates, solicitation documents, maintaining vendor database, bidding process facilitation, supplier identification and research).  Managed vendors for equipment, supplies, printing services and maintenance of equipment under established guidelines.  Responsible for ensuring timely travel and logistical arrangements for staff and volunteer works as social mobiliser (SMs) related to visits, meetings, workshops and events. This includes coordinating requisite approvals, arranging trains, airport transfers, local conveyance, hotel bookings, conference rooms, refreshments.